===== PDF PAGE 25 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: :i- ., ·p Resolution No. 20-R-0061 - Contract Award - Acres Group for the 2021 Parkway Tree Planting Program COMMITTEE AGENDA DATE: November 5, 2020 COUNCIL AGENDA DATE: November 16, 2020 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: As bid, the 2021 Tree Planting Program consists of providing and planting 134 parkway trees in various locations within the corporate limits of the City of West Chicago. On September 23, 2020, the City advertised the 2021 Parkway Tree Planting Program in the Daily Herald and sealed bids were opened on Tuesday, October 27, 2020. There were four known holders and two bids were received with Acres Group of Plainfield, Illinois, submitting the lowest responsible bid of $40,430.00. The other bidder was Landscape Concepts Management, Inc., of Grayslake, Illinois, with a bid of$ 59,000.00 (see attached bid tab sheet for additional clarification). The City of West Chicago has contracted with Acres Group in the past and its performance was satisfactory. References were also recently verified and all indicated good quality trees and excellent work from Acres Group. Staff recommends that a contract be awarded to Acres Group of Plainfield, Illinois, for services related to the 2021 Parkway Tree Planting Program, for an amount not to exceed $40,430.00. Services related to the above referenced program will be funded from the Capital Projects Fund (08-34-53-4854) in which adequate funds will be budgeted in fiscal year 2021 to cover said expenditure. ACTIONS PROPOSED: Approve Resolution No. 20-R-0061 authorizing the Mayor to execute a contract with Acres Group of Wauconda, Illinois, as lowest responsible bidder, to provide services related to the 2021 Parkway Tree Planting Program for an amount not to exceed $40,430.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] RESOLUTION NO. 20-R-0061 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH ACRES GROUP FOR PROFESSIONAL SERVICES RELATED TO THE 2021 PARKWAY TREE PLANTING PROGRAM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Professional Services related to the 2021 Parkway Tree Planting Program, between the City of West Chicago and Acres Group, for an amount not to exceed $40,430.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 16th day of November, 2020. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] Landscape Concepts City of West Chicago Name and Address Acres Group Management, Inc. Tabulation of Bids of Bidder 23940 W. Andrew Road 31745 N. Alleghany Road Plainfield, IL 60585 Grayslake, IL 60030 2021 Parkway Tree Planting Program Approved EstimateDate: October 27, 2020 10:30 A.M. 5% Bid Bond 5% Bid Bond of CostOpened by: Timothy R. Wilcox Recorded bv: Ashlev Heidorn Unit Unit Unit ITEMS Units Quantitv Price Total Price Total Price Total 1 Bloodaood London Planetree Ea. 10 $260.00 $2,600.00 $290.00 $2,900.00 $443.00 $4,430.00 2 Hackberry Ea. 10 $260.00 $2,600.00 $290.00 $2,900.00 $393.00 $3,930.00 3 Autumn Blaze Maple Ea. 15 $260.00 $3,900.00 $290.00 $4,350.00 $383.00 $5.745.00 4 Bowhall Maple Ea. 15 $260.00 $3,900.00 $297.00 $4,455.00 $403.00 $6,045.00 5 Regal Prince Oak Ea. 15 $260.00 $3,900.00 $298.00 $4,470.00 $433.00 $6,495.00 6 Street Keeper Honey Locust Ea. 15 $260.00 $3,900.00 $290.00 $4,350.00 $433.00 $6,495.00 7 Tulip Ea. 15 $260.00 $3,900.00 $280.00 $4,200.00 $403.00 $6,045.00 8 Black Tupelo Ea. 10 $260.00 $2,600.00 $396.00 $3,960.00 $438.00 $4,380.00 9 Apollo Maple, Underwire Trees Ea. 15 $260.00 $3,900.00 $305.00 $4,575.00 $433.00 $6,495.00 10 lvorv Silk Lilac. Underwire Trees Ea. 14 $260.00 $3,640.00 $305.00 $4,270.00 $428.00 $5,992.00 Included in 11 Treeaator Baa (20 aal.l Ea. 134 $20.00 $2,680.00 $20.00 Unit Prices $22.00 $2,948.00 Total As read $37,520.00 $40,430.00 $59,000.00 Bid As corrected $37,520.00 $40,430.00 $59,000.00