===== PDF PAGE 42 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4~c ~ยทยท-'-=---' __ Resolution No. 20-R-0067 - IDOT Construction COMMITTEE AGENDA DATE: November 5, 2020Engineering Services Agreement for Federal Participation COUNCIL AGENDA DATE: November 16, 2020for the Prince Crossing Road Local Agency Functional Overlay Project - Thomas Engineering Group, LLC STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: The Prince Crossing Road Local Agency Functional Overlay (LAFO) Project mainly consists of the resurfacing of Prince Crossing Road between Geneva Road (DuPage County Highway 21) and North Avenue (Illinois Route 64). With final design plans and specifications completed and approved by IDOT, the project has been programmed for IDOT's letting of Friday, January 15, 2021. Pending contract award by IDOT, construction is anticipated to commence in May 2021. Seventy percent (70%) of construction costs and construction engineering oversight services are to be funded through the Surface Transportation Program (STP) grant, which is Federal funding administered by the Illinois Department of Transportation (IDOT). Therefore, IDOT forms and contracts must be utilized and IDOT procedures must be strictly observed and followed. IDOT has approved Thomas Engineering Group, LLC to provide Phase Ill construction engineering oversight services for said project for an amount not to exceed $48,927.00. IDOT's participation share of the project is anticipated to be $34,249.00 (maximum of 70% of construction engineering oversight costs), and the balance of $14,678.00 will be City's responsibility. All project costs will be funded from the Capital Projects Fund (08-34-53-4807) in which adequate funds will be budgeted within the street improvements program to cover Thomas Engineering Group's services in Fiscal Year 2021. Once expenditures are incurred, the City will seek reimbursement from IDOT. ACTIONS PROPOSED: Approve Resolution No. 20-R-0067 authorizing the Mayor to execute an IDOT Construction Engineering Services Agreement For Federal Participation between Thomas Engineering Group, LLC and the City of West Chicago, for STP grant funding not to exceed $48,927.00, for Phase Ill Construction Engineering Services for the Prince Crossing Road LAFO Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] RESOLUTION NO. 20-R-0067 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONSTRUCTION ENGINEERING SERVICES CONTRACT FOR FEDERAL PARTICIPATION WITH THOMAS ENGINEERING GROUP, LLC, FOR THE PHASE III CONSTRUCTION ENGINEERING SERVICES FOR THE PRINCE CROSSING ROAD LAFO PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute Professional Services Contract with Thomas Engineering Group, LLC. for Phase III Construction Engineering Services related to the Prince Crossing Road LAFO Project, for an amount not to exceed $48,927.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 16th day of November, 2020. AYES: NAYS: ABSTAIN: ------- ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy Smith ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] Local Public Agency Consultant City of West Chicago L Illinois Department Thomas Engineering Group, LLC 1----------------~1 0 c Address1-----------------1County C of Transportation 0 t--D_u_P_a..._e_ __________ ~ A N 238 S. Kenilworth Avenue 1 Section L s u 1-""~'-l.....'""-"'------------~ 1 Construction Engineering A L Services Agreement,_..Jo~b~N~o~........=-1------------i G T For C-91-354-19 E Federal Participation A l--"'-"'"""'0<6....-----------~I Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Robert E. Flatter, P.E./630 293-2255 C T Kevin VanDeWoestyne/847 815-9500 rflatter@westchicago.org Y kevinv@thomas-engineering.com THIS AGREEMENT is made and entered into this ---- day of between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT described herein. Federal-aid funds allotted to the LPA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the PROJECl In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Project Description Name Prince Crossing Road Route -----2536 Length ----1.79 Structure No. N/A Termini IL Route 64 (North Avenue) to Geneva Road Description: Hot-mix asphalt resurfacing, Class D pavement patching, curb ramp upgrades, intermittent combination curb and gutter replacement, utility structure adjustments, recessed reflective pavement markers, pavement markings, and all other incidentals necessary to complete the work. Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT hereinbefore described and checked below: a. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform testing as noted below. b. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples and perform testing as noted below. c. For soils, to obtain samples and perform testing as noted below. d. For aggregates, to obtain samples and perform testing as noted below. NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR "Project Procedures Guide'', or as indicated in the specifications, or as attached herein by the LPA; test according to the STATE BMPR "Manual ofTest Procedures for Materials", submit STATE BMPR inspection reports; and verify compliance with contract specifications. Page 1 of9 BLR 05611 (Rev. 11/09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] l8l e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit inspection reports to the LPA and the STATE in accordance with the STATE BMPR "Project Procedures Guide" and the policies of the STATE. l8l f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA trained technician classes. l8l g. Inspect, document and inform the LPA employee In Responsible Charge of the adequacy of the establishment and maintenance of the traffic control. D h. Geometric control including all construction staking and construction layouts. l8l i. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with the STATE Construction Manual. l8l j. Measurement and computation of pay items. l8l k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. l8l I. Preparation and submission to the LPA by the required form and number of copies, all partial and final payment estimates, change orders, records, documentation and reports required by the LPA and the STATE. l8l m. Revision of contract drawings to reflect as built conditions. l8l n. Act as resident construction supervisor and coordinate with the LPA employee In Responsible Charge. 2. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with the AGREEMENT. 3. To furnish the services as required herein within twenty-four hours of notification by the LPA employee In Responsible Charge. 4. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LPA or STATE. 5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without the written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 6. The ENGINEER shall submit invoices, based on the ENGINEER's progress reports, to the LPA employee In Responsible Charge, no more than once a month for partial payment on account for the ENGINEER's work completed to date. Such invoices shall represent the value, to the LPA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage (equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work. 7. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. 8. That the ENGINEER shall be responsible for the accuracy of the ENGINEER's work and correction of any errors, omissions or ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LPA. Should any damage to persons or property result from the ENGINEER's error, omission or negligent act, the ENGINEER shall indemnify the LPA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from the LPA. 9. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LPA. 10. The undersigned certifies neither the ENGINEER nor I have: a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT; b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or Page 2 of9 BLR 05611 (Rev. 11/09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; f) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) of this certification; and g) have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 12. To submit all invoices to the LPA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT. 14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER's assigned staff is named as resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract Quantities certification. 15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification. II. THE LPA AGREES, 1. To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. 2. To furnish the necessary plans and specifications. 3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services. 4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Plus Fixed Fee Formulas ~ FF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or 0 FF= 14.5%[(2.3 + R)DL + IHDC] Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R = Complexity Factor FF=Fixed Fee SBO = Services by Others Total Compensation = DL +IHDC+OH+FF+SBO Specific Rate D (Pay per element) Lump Sum D 5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: Page 3 of 9 BLR 05611 (Rev. 11/09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] D With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ~ Without Retainage a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment- Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT- assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). 7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT. 8. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Local Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40USC 11, and Procurement, Management, and Administration of Engineering and Design related Services (23 CFR part 172). Exhibit C is required to be completed with this agreement. Ill. It is Mutually Agreed, 1. That the ENGINEER and the ENGINEER'S subcontractors will maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be furnished if requested. 2. That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LPA, after the CONTRACTOR has completed the construction contract. 3. That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That this AGREEMENT may be terminated by the LPA upon written notice to the ENGINEER, at the ENGINEER's last known address, with the understanding that should the AGREEMENT be terminated by the LPA, the ENGINEER shall be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be multiplied by this percentage and added to the ENGINEER's actual costs to obtain the earned value of work performed. All field notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be delivered to, the LPA. 5. That any differences between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final. Page 4 of9 BLR 05611 (Rev. 11/09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] 6. That in the event the engineering and inspection services to be furnished and performed by the LPA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LPA. 7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the contractor's safety precautions, except as provided in numbered paragraph 1f of Section I. 8. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years. For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance program; and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination this AGREEMENT or such other remedy as the LPA deems appropriate. 10. When the ENGINEER is requested to complete work outside the scope of the original AGREEMENT, a supplemental AGREEMENT will be required. Supplements will also be required for the addition or removal of subconsultants, direct costs, the use of previously unspecified staff, and other material changes to the original AGREEMENT. Page 5 of9 BLR 05611 (Rev. 11/09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 49 ===== [Extraction: embedded PDF text] Agreement Summary Prime Consultant: TIN Number A reement Amount Thomas En ineerin Grou , LLC 26-1722938 $48,927.00 Sub-Consultants: TIN Number Aoreement Amount Sub-Consultant Total: $48 927.00 Prime Consultant Total: $48,927.00 Total for all Work: $48 927.00 Executed by the LPA: City of West Chicago (Municipality/Township/County) ATTEST: By: By: Nancy Smith, City Clerk Title: Mayor (SEAL) Executed by the ENGINEER: Thomas Engineering Group, LLC ATTEST: By: Title: Title: Principal Page 6 of 9 BLR 05611 (Rev. 11/09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] Exhibit A - Construction Engineering Route: Prince Crossing Road Local City of West Chicago *Firm's approved rates on file with (Municipality/Township/County) Bureau of Accounting and Auditing: Section: 19-00083-00-RS Project: DA1Q(824) Overhead Rate (OH) 124.98 % Job No.: C-91-354-19 Complexity Factor (R) 0.00 Calendar Days Cost Plus Fixed Fee Methods of Compensation: Fixed Fee 1 ~ 14.5%[DL + R(DL) + OH(DL) + IHDC] Fixed Fee 2 0 14.5%[(2.3 + R)DL + IHDC] Specific Rate D Lump Sum D Cost Estimate of Consultant's Services in Dollars Element of Work Employee Services by In-House Classification Man- Payroll Payroll Costs Overhead Fixed Fee Others Direct Costs Total Hours Rate (DL) (OH*DL) (FF) (SBC) (IHDC) Totals 0.00 Page 7 of 9 BLR 05611 (Rev. 11/09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] Illinois Department Engineering Payment Report/Sn (Submit with Final Invoice)~of ltansportation Prime Consultant Name Thomas Engineering Group Address 238 S. Kenilworth Avenue Telephone 84 7 815-9500 TIN Number Project Information Local Agency City of West Chicago Section Number 19-00083-00-RS Project Number DA1Q(824) Job Number C-91-354-19 This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below. Sub-Consultant Name TIN Number Actual Payment from Prime Sub-Consultant Total: Prime Consultant Total: $48,927.00 Total for all Work Completed: Signature and title of Prime Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. For information about IDOTs collection and use of confidential information review the department's Identity Proteclion Policy. Page 8 of9 BLR 05611(Rev.11/09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] Exhibit C Federal Qualification Based Selection (QBS) Checklist Local Public Agency City of West Chicago Section Number 19-00083-00-RS Project Number DA1Q(824) Job Number C-91-354-19 The LPA must complete Exhibit C, if federal funds are used for this engineering agreement and the value will exceed $25,000. The LPA must follow federal small purchase procedures, if federal funds are used and the engineering agreement has a value less than $25,000. D Form Not Applicable (engineering services less than $25,000) 1. Do the written QBS policies and procedures discuss the initial administration (procurement, management, and administration) concerning engineering and design related consultant services? ~Yes 0No 2. Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section 5-5.06(e) of the BLRS Manual? ~Yes No D If no, IDOT's approval date: 3. Was the scope of services for this project clearly defined? ~Yes 0No 4. Was public notice given for this project? ~Yes 0No Due date of submittal: 01/27/2020 Method(s) used for advertisement and dates of advertisement: Advertised in the Daily Herald Newspaper on January 10, 2020, and Janua!Y 17, 2020. Posted on Citis Website from Janua!Y 10, 2020, thru Janau!Y 27, 2020. 5. Do the written QBS policies and procedures cover conflicts of interest? ~Yes 0No 6. Do the written QBS policies and procedures use covered methods of verification for suspension and debarment? ~Yes 0No 7. Do the written QBS policies and procedures discuss the method of evaluation? ~Yes 0No Criteria for this project Weighting Criteria for this project Weighting Project Understanding 20 % __% Project Team 35 % --% Similar Exgerience 35% % Knowledge of City Procedures 10% % 8. Do the written QBS policies and procedures discuss the method of selection? ~Yes 0No Selection committee (titles) for this project: Director of Public Works and Assistant Director of Public Works Top three consultants selected for this project in order: 1) Thomas Engineering Groui;i, LLC 2) Engineering Resource Associates. Inc. 3) Alfred Benesch & Company If less than 3 responses were received, IDOT's approval date: 9. Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? ~Yes 0No 10. Were negotiations for this project performed in accordance with federal requirements? ~Yes 0No 11 . Were acceptable costs for this project verified? ~Yes 0No D LPA will rely on IDOT review and approval of costs. 12. Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request for reimbursement to IDOT for further review and approval? ~Yes 0No 13. Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring, evaluation, closing-out a contract, record retention, responsibility, remedies to violations or breaches to a contract, and resolution of disputes)? ~Yes 0No Page 9 of9 BLR 05611 (Rev. 11 /09/17) Printed on 10/1/2020 10:28:52 AM ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] Bureau of Design and Environment Prepared By: Consultant PAYROLL ESCALATION TABLE ANNIVERSARY RAISES FIRM NAME Thomas Engineerino Groyp. LLC DATE 09/30/20 PRIME/SUPPLEMENT Prime PTB-ITEM # January 2021 Prepared By Ke.vin Van!DeWoestyne, P.E. CONTRACT TERM 12 MONTHS OVERHEAD RATE 124.98% START DATE 376i2020 COMPLEXITY FACTOR RAISE DATE ANNIVERSARY % OF RAISE 3.00% ESCALATION PER YEAR DETERMINE THE MID POINT OF THE AGREEMENT 6 CACULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT 1.50% The total escalation for this project would be~ 1.50% Printed 9/30/2020 9:01 AM Page 1of4 BDE 3604 Template (Rev. 10/19/17) ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] Bureau of Design and Environment Prepared By: Consultant PAYROLL RATES FIRM NAME Thomas Engineering Grc DATE 09/30/20 PRIME/SUPPLEMENT Prime PTB-ITEM# January 2021 ESCALATION FACTOR 1.50% Note: Rates should be capped on the AVG 1 tab as necessary IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Principal' FO,oo $71 .05 Project, Manager/Resident E $57.00 $57.86 Preject Engineer 11 $34.00 $34.51 'Project Engineer I $28.50 $28.93 Surveyor $55..00 $55.83 ll>eJ).ign Engfneer I $26,00 $26.39 Tetflnie\aro $44.0Q $44.66 Intern $~5 . 00. $15.23 Printed 9/30/2020 9:01 AM Page 2 of 4 BDE 3604 Template (Rev. 10/19/17) ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] COST PLUS FIXED FEE Bureau of Design and Environment COST ESTIMATE OF CONSULTANT SERVICES Prepared By: Consultant FIRM Thomas Engineering Group, LLC DATE 09/30/20 PTB-ITEM# January 2021 OVERHEAD RA TE 124.98% PRIME/SUPPLEMENT Prime COMPLEXITY FACTOR 0 ---- DBE OVERHEAD SERVICES %OF DROP ITEM MANHOURS PAYROLL & DIRECT FIXED BY DBE TOTAL GRAND BOX FRINGE BENF COSTS FEE OTHERS TOTAL TOTAL (A) (B) (C) (D) (E) (G) (H) (B-G) Preconstruction 22 1,066 1,332 394 - 2,792 5.71% Construction 400 15,672 19,586 5,798 - 41,056 83.91% Post Construction 52 1,939 2.423 717 - 5,079 10.38% - - - - - - - - - --- - - - - - - - - - - - - - - - - - --- - - - - - - - - - --- - - - - - --------------- - - - - - --- - - - - - - - - ---- - - - - - - - - - - - - - - - - - - - ----- - Subconsultant DL 0 ---------------------- 48,927 100.00% TOTALS 474 18,677 23,341 - 6,909 - - 42,018 DBE 0.00% Printed 9/30/2020 9:01 AM Page 3 of 4 BOE 3604 Template (Rev. 10/19/17) ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] Bureau of Design and Environment Prepared By: Consultant AVERAGE HOURLY PROJECT RA TES FIRM Thomas Engineering Group, LLC PTB-ITEM# January 2021 DATE 09130120 PRIME/SUPPLEMENT Prime SHEET OF 1 PAYROLL AVG TOTAL PROJ. RATES Preconstruction Construction Post Construction HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Principal 71.05 4.0 0.84% 0.60 2 9.09% 6.46 2 3.85% 2.73 Project Manager/Resident 57.86 100.0 21 .10% 12.21 10 45.45% 26.30 80 20.00% 11 .57 10 19.23% 11.13 Project Engineer II 34.51 350.0 73.84% 25.48 10 45.45% 15.69 320 80.00% 27.61 20 38.46% 13.27 Project Enoineer I 28.93 0.0 Surveyor 55.83 0.0 Design Engineer I 26.39 20.0 4.22% 1.11 20 38.46% 10.15 Technician 44.66 0.0 Intern 15.23 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTALS 474.0 100% $39.40 22.0 100.00% $48.44 400.0 100% $39.18 52.0 100% $37.28 0.0 0% $0.00 0.0 0% $0.00 Printed 9/30/2020 9:01 AM Page 4 of 4 BOE 3604 Template (Rev. 10/19/17)