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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 5. i
Resolution No. 20-R-0058 — Contract Award — Cemetery
Management, Inc. (John B. Reynolds) for Cemetery COMMITTEE AGENDA DATE: November 5, 2020
Sexton Services For Fiscal Years 2021 thru 2023 COUNCIL AGENDA DATE: November 16, 2020
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STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATU —_
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Annually, the City employs, as an independent contractor, a Cemetery Sexton to supervise and direct all
activities in the Glen Oak and Oakwood Cemeteries, including, but not limited to, sales of gravesites,
performing grave openings and closings, grounds maintenance, and preparation and maintenance of
records and reports for submittal to the City. Since May 7, 1990, Mr. John Reynolds of Cemetery
Management, Inc. has contractually been the City’s Cemetery Sexton. The City pays Mr. Reynolds an
annual sexton salary of $7,200.00, plus additional costs associated with interments, grounds
maintenance, and other contractual services as requested. The number of interments, and number of
snow removal events, remain the unknown factors that impact budget expenditures; however, the City
averages 30 interments per year.
In Fiscal Year 2019, Mr. Reynolds honored his annual sexton salary of $7,200.00 and held his grounds
maintenance charges, which have not increased since 2009 (i.e., mowing, leaf pick-up, broadleaf weed
control applications, fertilizer applications, and snow removal). However, Mr. Reynolds did receive a
modest increase to his grave excavation and interment of ashes charges, and received an increase in
the allowed number of weekly mowing events from 25 weeks to 28 weeks. Prior to this, Mr. Reynolds
had not increased the rates for grave excavations and interment of ashes since Fiscal Year 2013. In
Fiscal Year 2020, Mr. Reynolds held his 2019 pricing and received a one-year contract extension.
On October 31, 2020, Mr. Reynolds notified City staff of his willingness to continue to provide Cemetery
Sexton Services for the City’s Glen Oak and Oakwood Cemeteries for Fiscal Years 2021, 2022, and
2023, at the 2019 price of $80,000.00 per year.
Due to satisfactory performance, it is staff's recommendation that a new three-year service Agreement
be offered to Cemetery Management, Inc. (Mr. John Reynolds), for an amount not to exceed $80,000.00
annually, for Fiscal Years 2021, 2022, and 2023.
Approval of a three-year Agreement with Cemetery Management, Inc. will also allow the City to hold
current cemetery fees and charges thru Fiscal Year 2023. Per past direction from City Council, all
Sexton charges are to be recovered via cemetery fees and charges as established by City Ordinance.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 20-R-0058 authorizing the Mayor to execute a three-year Contract with
Cemetery Management, Inc. (John B. Reynolds), for an amount not to exceed $80,000.00 annually, for
Cemetery Sexton Services for Fiscal Years 2021, 2022, and 2023.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.