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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
AGENDA ITEM NUMBER: __&- 4.
ITEM TITLE:
Resolution No. 20-R-0060 — Contract Award — Kramer Tree
Specialists, Inc. for the 2021 thru 2023 Citywide Monthly Brush
Collection Program
COMMITTEE AGENDA DATE: November 5, 2020
COUNCIL AGENDA DATE: November 16, 2020
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works sna
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
Since 1995, the City annually contracts for its Citywide Brush Collection Program. For seven (7) months, from May
thru November, during the first week of each month, residents are allowed to place brush in their parkways and an
independent contractor of the City removes and disposes of said brush. Brush is limited to tree trimmings and/or
minor storm damage and brush typically expected from a homeowners while working around their yards. It is not
the intent of the program, nor the expectation of the City’s hired contractor, to take/pick up large volumes of brush
from the City’s right-of-way that obviously resemble whole tree removals, deposits from other forestry contractors,
and/or brush, limbs, logs resulting from major storm damage. Under ideal conditions, the City strives to have all
brush removed from the City’s rights-of-way within five (5) working days.
In the past, contracts have been awarded as a result of either a public competitive bidding process, by extending
existing contracts if prior years pricing was held and satisfactory performance was observed during the previous
contract year(s), and in some years the City has waived competitive bids (2009, 2012, and 2018) and awarded
multi-year contracts to Kramer Tree Specialists, Inc. Over the past twenty-six (26) years, Kramer Tree Specialists,
Inc. of West Chicago has performed brush collection for twenty-one (21) of the twenty-six (26) years.
For Fiscal Years 2008 and 2015 competitive bids were sought and awarded to the contractor determined to be
lowest responsible bidder. The Contractors (American Ground Cover, LLC. in 2008, and Arborworks, LLC. in 2015
and 2016) completed all work as specified per the contract documents, however there were numerous calls from
residents each month during the program periods concerning the inadequate levels of service provided. In 2016
Arborworks, LLC. hired Kramer Tree Specialists, Inc. as a subcontractor to complete the final year of its contract
obligation.
On February 1, 2018, after much discussion during several Infrastructure Committee meetings prior, the
Infrastructure Committee voted to waive competitive bids and directed staff to prepare Resolution No. 18-R-0018
authorizing the Mayor to execute a three-year contract with Kramer Tree Specialists, Inc. for Citywide monthly
brush collection services in the amount of $79,975.00 for Fiscal Year 2018, $87,850.00 for Fiscal Year 2019, and
$96,775.00 for the current Fiscal Year 2020,,.
On October 20, 2020, Kramer Tree Specialists, Inc. submitted a proposal to City staff offering to provide services
for the City’s Citywide Monthly Brush Collections Program for Fiscal Years 2021, 2022, and 2023, at the current
2020 price of $96,775.00 per year (attached),
Staff recommends waiving competitive bids and approving Resolution No. 20-R-0060 authorizing the Mayor to
execute a three-year Contract with Kramer Tree Specialists, Inc. for Citywide monthly brush collection services, in
the annual amount of $96,775.00, for Fiscal Years 2021, 2022, and 2023.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Waive competitive bids and approve Resolution No. 20-R-0060 authorizing the Mayor to execute a three-year
Contract with Kramer Tree Specialists, Inc. for Citywide monthly brush collection services, in the annual amount of
$96,775.00, for Fiscal Years 2021, 2022, and 2023.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.