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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: s.N.
Resolution No. 20-R-0066 - Contract Award — 2021
Janitorial Services for Municipal Buildings COMMITTEE AGENDA DATE: loverbers, 2080
COUNCIL AGENDA DATE: November 16, 2020
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Professional janitorial services are contracted for eight City-owned and maintained facilities: City Hall, Police
Station, Water Treatment Plant, METRA Station, Museum, Street Division’s Grandlake Boulevard Facility, Fleet
Maintenance Division's Blakeley Street Facility, and Facilities Management Division's Church Street Facility.
Professional janitorial services for Fiscal Year 2021 were sought via the competitive bidding process. The
process included the development of detailed cleaning responsibilities and frequencies for each facility,
preparation of bid specifications, hosting of a pre-bid meeting, verification of references, and awarding of a one-
year contract to a company determined to be lowest responsible bidder. The bid document also includes a
provision for up to two (2) contract extensions if pricing were held for each subsequent fiscal year, if the City is
satisfied with services provided, and if approved by City Council.
The request for bids was advertised in the Daily Herald on September 9, 2020, and bids were opened on October
14, 2020. The City received five bids with Atalian US Midwest, LLC of St. Louis, Missouri, submitting the lowest
responsible bid proposal of $67,181.00. The second lowest bid proposal received was from Eco Clean
Maintenance, Inc. of Elmhurst, Illinois, in the amount of $68,230.00 (see attached bid tabulation sheets for
additional clarification). The City also received a “No Bid” letter from Buck Services of West Chicago, Illinois.
Staff has not worked with Atalian US Midwest, LLC in the past; however, staff checked references and received
positive feedback. City staff will conduct background checks on all of Atalian’s employees scheduled to work
within any City building.
It is staff's recommendation that a contract be awarded to Atalian US Midwest, LLC of St. Louis, Missouri, for
professional janitorial services during Fiscal Year 2021 of eight City-owned and maintained facilities, in an amount
not to exceed $67,181.00. However, it should be noted that Atalian's Legal Counsel has requested that the City
delete certain contract language related to our ability in impose liquidated damages and its assumption of liability.
We have rejected Atalian’s initial request and its Legal Counsel is working on an amendment to our standard
language. If the City and Atalian cannot reach an agreement, such may prevent said contract from being
presented to City Council for approval on November 16, 2020 and may result in the next lowest bidder being used.
Janitorial services are budgeted and paid from various funds, depending on location for services. Adequate funds
will be budgeted in the Commuter Parking Fund, the General Fund, and the Water Fund to cover the Fiscal Year
2021 expenditures. The City paid $67,234.00 for janitorial services in Fiscal Years 2019 and 2020.
ACTIONS PROPOSED:
Approve Resolution No. 20-R-0066 authorizing the Mayor to execute a one-year contract with Atalian US Midwest,
LLC of St. Louis, Missouri, for professional janitorial services during Fiscal Year 2021 of eight City-owned and
maintained facilities, in an amount not to exceed $67,181.00.

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CITY OF WEST CHICAGO
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.