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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: ___&-O.
Resolution No. 20-R-0067 - IDOT Construction COMMITTEE AGENDA DATE: November 6 2020
Engineering Services Agreement for Federal Participation COUNCIL AGENDA DATE: November 16, 2020
for the Prince Crossing Road Local Agency Functional
Overlay Project - Thomas Engineering Group, LLC
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works aii > Z Z =
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Prince Crossing Road Local Agency Functional Overlay (LAFO) Project mainly consists of the
resurfacing of Prince Crossing Road between Geneva Road (DuPage County Highway 21) and North
Avenue (Illinois Route 64). With final design plans and specifications completed and approved by IDOT,
the project has been programmed for IDOT’s letting of Friday, January 15, 2021. Pending contract
award by IDOT, construction is anticipated to commence in May 2021.
Seventy percent (70%) of construction costs and construction engineering oversight services are to be
funded through the Surface Transportation Program (STP) grant, which is Federal funding administered
by the Illinois Department of Transportation (IDOT). Therefore, IDOT forms and contracts must be
utilized and IDOT procedures must be strictly observed and followed.
IDOT has approved Thomas Engineering Group, LLC to provide Phase III construction engineering
oversight services for said project for an amount not to exceed $48,927.00, IDOT’s participation share of
the project is anticipated to be $34,249.00 (maximum of 70% of construction engineering oversight
costs), and the balance of $14,678.00 will be City’s responsibility. All project costs will be funded from
the Capital Projects Fund (08-34-53-4807) in which adequate funds will be budgeted within the street
improvements program to cover Thomas Engineering Group’s services in Fiscal Year 2021. Once
expenditures are incurred, the City will seek reimbursement from IDOT.
ACTIONS PROPOSED:
Approve Resolution No. 20-R-0067 authorizing the Mayor to execute an IDOT Construction Engineering
Services Agreement For Federal Participation between Thomas Engineering Group, LLC and the City of
West Chicago, for STP grant funding not to exceed $48,927.00, for Phase III Construction Engineering
Services for the Prince Crossing Road LAFO Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.