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CilTtyY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
NOTICE
PUBLIC AFFAIRS COMMITTEE
Monday, November 23, 2020
7:00 P.M. — Council Chambers
AGENDA
. Call to Order, Roll Call, and Establishment of a Quorum
. Approval of Minutes
A. Public Affairs Committee of October 26, 2020
. Public Participation / Presentations
. Items for Consent
A. Resolution No. 20-R-0069 — A Resolution approving an
Intergovernmental Agreement with the Board of Education of
Community High School District No. 94
. Items for Discussion
A. Mexican Independence Day Final Report
B. Artist-in Residency Program/Downtown Art Installations
People Made Visible/West Chicago Museum
C; West Chicago Railroad Days 2020 Final Report and Proposed
Addendum
. Unfinished Business
. New Business
. Reports from Staff
A. West Chicago Police Department Monthly Report
. Adjournment
Ruben Pineda
MAYOR
Nancy M. Smith Michael L. Guttman
CITY CLERK CITY ADMINISTRATOR
475 Main Street | T (630) 293-2200
West Chicago, Illinois F (630) 293-3028
60185 www. westchicago.org

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MINUTES
PUBLIC AFFAIRS COMMITTEE
Monday October 26, 2020 7:00 P.M.
Call to Order, Roll Call, and Establishment of a Quorum.
Chairman Chassee called the meeting to order at 7:00pm. Roll Call found Alderman
Brown, Hallett, Swiatek, Short and Jakabesin.
Alderman Birch Ferguson was not in attendance.
Approval of Minutes.
A. Public Affairs Committee Minutes of July 27, 2020. Alderman Brown
made a motion, seconded by Alderman Swiatek to approve the minutes of the
Public Affairs Committee meeting. Voting Aye: Chairman Chassee, Alderman
Brown, Hallett, Swiatek, Short and Jakabcsin. Voting Nay: 0. Motion carried.
Public Participation / Presentations.
A. Healthy West Chicago - Carly Smitherman, Program Administrator,
presented an update on the program, sustainability plan and request to
continue program for 2021.
Items for Consent.
A. Frosty Virtual Scavenger Hunt — Alderman Hallett made a motion, seconded
by Alderman Jakabesin to direct this item to City Council for approval. Voting Aye:
Chairman Chassee, Alderman Brown, Hallett, Swiatek, Short and Jakabcsin.
Voting Nay: 0. Motion carried.
B. Holiday House Decorating Contest - Alderman Hallett made a motion,
seconded by Alderman Jakabesin to direct this item to City Council for approval.
Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Swiatek, Short and
Jakabesin. Voting Nay: 0. Motion carried.
Items for Discussion.
A. West Chicago Railroad Days 2020 Final Report and Consideration of an
Addendum to the Current Contract for the 2021 Railroad Days Festival —
Committee gave staff direction to move forward with the amendments and begin
discussions with the Chamber for the Addendum for 2021.
Unfinished Business.

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ye New Business.
8. Reports from Staff.
A. West Chicago Police Department Annual and Monthly Reports.
9: Adjournment. Alderman Hallett made a motion to adjourn, seconded by Alderman
Brown. The motion was approved by voice vote, and the meeting adjourned at
approximately 7:23pm.
Respectfully submitted,
Yahaira Bautister
Administrative Assistant to Chief of Police
West Chicago Police Department

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Resolution No, 20-R-0069
AGENDA ITEM NUMBER: _ “<A.
A Resolution approving an Intergovernmental Agreement with the
Board of Education of Community High School District No. 94. FILE NUMBER:
COMMITTEE AGENDA DATE: November 23, 2020
| COUNCIL AGENDA DATE: TBD |
STAFF REVIEW: Christopher Shackelford, Deputy Chief SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael Guttman
SIGNATURE
ITEM SUMMARY:
Staff is requesting to enter into an updated Intergovernmental Agreement with the Board of Education of West Chicago
Community High School District No. 94. The City last entered into an Agreement with School District No. 94 in 2007. The
updated version of this Agreement incorporates reciprocal reporting between School District No. 94 and the Police
Department, access to District No. 94’s security camera system, the use of a Body Worn Camera by the School Resource
Officer and reflects changes in State Statute in regards to interviewing students.
Additionally, the updated Agreement reflects the fact School District No. 94 opted to utilize one, rather than two (per the
existing Agreement) School Resource Officers for the 2020-21 school year. This change was prompted by the dramatic change
in how school will be operating as a result of the current COVID situation, which will result in a majority of the students not
being in the building.
Please see attached Intergovernmental Agreement for more information.
ACTIONS PROPOSED:
Forward the proposed updated Intergovernmental Agreement to the Board of Education of West Chicago Community High
School District No. 94 for their review and consideration.
COMMITTEE RECOMMENDATION:

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AGREEMENT BETWEEN THE CITY OF WEST CHICAGO AND WEST CHICAGO
COMMUNITY HIGH SCHOOL DISTRICT #94
This agreement is entered between the City of West Chicago (the “City”) and Community
High School District #94 (the “School District”).
WHEREAS, the Illinois School Code, 105 ILCS 5/10-20.14(b), requires the School
District parent - teacher advisory committee, in cooperation with local law enforcement agencies,
to work with the board of education to develop "policy guideline procedures" for the establishment
and maintenance of a reciprocal reporting system between the School District and local law
enforcement agencies regarding criminal offenses committed by students; and
WHEREAS, under the Illinois School Student Records Act, 105 ILCS 10/6, school student
records are considered confidential and no school student records, or information contained therein
may be released, transferred or disclosed except as permitted by the Student Records Act; and
WHEREAS, under the Juvenile Court Act of 1987, 705 ILCS 405/1-7, law enforcement
records are considered confidential and the inspection and copying of such records that relate to a
minor who has been investigated, arrested or taken into custody before his or her 18th birthday are
restricted to those exceptions in the Juvenile Court Act; and
WHEREAS, the Illinois School Student Records Act, 105 ILCS 10/6(a)(6.5), and the
Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, authorize school districts to release
student records and information to juvenile authorities (including law enforcement officers) when
necessary for the discharge of their official duties prior to adjudication of the student and upon
written certification that the information will not be disclosed to any other party except as provided
under law or order of court; and
WHEREAS, the Juvenile Court Act, 705 ILCS 405/1-7(A)(8), authorizes law enforcement
agencies to allow appropriate school officials to inspect and copy law enforcement records under
a reciprocal reporting system for certain offenses and under certain specified circumstances; and
WHEREAS, the Board of Education of the School District and the City agree that
enhanced communication between these entities under a reciprocal reporting agreement would
promote the safety and well-being of students and community residents; and
WHEREAS, the School District and the City are authorized to enter into this agreement
pursuant to the Illinois School Code, 105 ILCS 5/10-20.14, the Illinois Constitution, art. VII,
§10(a) et seq., and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.
NOW THEREFORE, the School District and the City hereby agree as follows:
1. ESTABLISHMENT OF A REPORTING SYSTEM. The School District and the City
hereby enter into this Agreement to establish and maintain a reciprocal reporting system

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between the School District and the City of West Chicago Police Department (“Police
Department”) regarding juvenile and criminal offenses involving students.
. REPORTING AND INFORMATION SHARING. The School District and the Police
Department acknowledge and agree to act in good faith to comply with the reporting
responsibilities and limitations set forth herein, and as required by applicable law.
. DESIGNATED REPRESENTATIVES. The Police Department will designate an
appropriate employee (“the Police Department’s Designee”) to be the School District’s contact
person for purposes of this Agreement. The School District's Superintendent shall provide the
Police Department’s Designee with a list of administrators to be contacted, as needed,
containing regular and emergency telephone numbers, and identifying the particular types of
problems for which particular administrators are to be contacted. The administrators identified
in the list shall be considered the “Appropriate School Official” for purposes of subsection 1-
7(A)(8) of the Juvenile Court Act, 705 ILCS 405/1-7 as amended, whom the School District
has determined to have a legitimate educational or safety interest to protect the safety of
students or employees in the school and aid in the proper rehabilitation of the child. The Police
Department’s Designee will provide the Superintendent with a primary and two back-up
contacts, who shall be considered the “Police Department’s Representatives”.
. SCHOOL DISTRICT AUTHORITY TO REPORT STUDENT CRIMINAL ACTIVITY.
The Superintendent or School Principal, or their designee(s), will report any alleged or
suspected criminal activities committed by a student enrolled in School District (See 1996 III.
Atty. Gen. Op. 96-040).
. SCHOOL DISTRICT DUTY TO REPORT STUDENT CRIMINAL ACTIVITY. The
Superintendent and/or School Principal(s), or their designees, must report certain incidents
involving firearms, drugs and attacks on school personnel, as set out below. When a report
may be required of both the Superintendent and Principal, a single report from one or the other
shall meet the duty to report.
a) School Superintendent. The School Superintendent (or his/her designee) is
to immediately report the following to the Police Department:
i. Firearms. Any incident involving a firearm in a school or on school owned or
leased property and, on any transportation, that is owned, leased or used by
the school for its students or school personnel. See 105 ILCS 5/10-27.1A, as
amended.
ii. Drugs. Any incident involving drugs in a school or on school-owned or leased
property or on any transportation that is owned, leased or used by the school for
its students or school personnel. "Drugs" means "narcotic drug" as defined under
subsection (aa) of Section 102 of the Illinois Controlled Substances Act, as
amended [720 ILCS 570/102], "cannabis" as defined under Section 3 of the
Cannabis Control Act, as amended [720 ILCS 550/3], or "methamphetamine" as

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defined under Section 10 of the Methamphetamine Control and Community
Protection Act, as amended [720 ILCS 646/10]. See 105 ILCS 5/10-27.1B
b) School Principal. The School Principal (or his/her designee) is to immediately report
the following to the Police Department:
i,
ii.
iil.
Firearms. Upon receiving a report from any school staff, or any other person that
they have observed any person in possession of a firearm on school grounds, an
immediate report of the incident must be made. If the person in possession of a
firearm on school grounds is a student, the principal or his/her designee shall also
immediately notify the student's parent or guardian. See 105 ILCS 5/10-27, 1A, as
amended.
Attacks on School Personnel. Upon receipt of a written complaint from any
school personnel, all incidents of battery committed against teachers, teacher
personnel, administrative personnel or educational support personnel. See 105
ILCS 5/10-21.7, as amended.
Cannabis, illegal Drugs or Controlled Substances on or Near School
Grounds. Within 48 hours of becoming aware, a report of any violation of Section
5.2 of the Cannabis Control Act or the Methamphetamine Control and
Community Protection Act or Section 401 and subsection (b) of Section 407 of
the Illinois Controlled Substances Act in a school, on school property, or within
1,000 feet of the school, or on any transportation used, owned or leased by the
School District to transport students. See 105 ILCS 127/2, as amended.
6. SCHOOL DISTRICT RELEASE OF SCHOOL STUDENT RECORDS AND RECORD
INFORMATION TO POLICE DEPARTMENT. School officials shall follow state and
federal laws regarding school student records, which are considered confidential, and no school
student records or information contained therein may be released, transferred or disclosed
except with parental consent or as otherwise permitted by the Illinois School Student Records
Act, 105 ILCS 10/1 et seq., as amended. The following exceptions permit the release of student
records and information to the Police Department without parental consent:
a) Adjudication of Student by Juvenile Court. School districts can release student
records and information to the Police Department, upon the request of the Police
Department, when necessary for the discharge of their official law enforcement duties,
prior to adjudication of the student and upon written certification from the Police
Department that the information or records disclosed by the school will not be disclosed
to any other party, except as provided by law or order of court. 105 ILCS 10/6, as
amended.
b)
Emergency Release of Information. Records and information may be released to the
Police Department if such information is needed by the Police Department to protect
the health or safety of the student or other persons, provided that the parents are notified

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no later than the next school day after the date the information is released, the date of
release, the fact that the information was shared with the Police Department, and the
purpose of the release. The factors to be considered in determining whether an
emergency exists requiring the release of student information include:
i. Degree of Threat. Seriousness of threat to health/safety of student or others;
ii. | Need. Need for records to meet the emergency;
iii. Police Department Involvement. Whether the Police Department is in a position
to deal with the emergency; and
iv. Urgency. Extent to which time is of the essence in dealing with the emergency.
105 ILCS 10/6, as amended; 23 Il. Admin. Code §375.60
c) Law Enforcement Records Not School Records. It is recognized that the information
maintained by law enforcement officers working in the school are not student records,
105 ILCS 10/2(d), as amended.
7. POLICE DEPARTMENT TO SHARE LAW ENFORCEMENT DATA WITH
SCHOOL DISTRICT. The Police Department will comply with applicable state and federal
law in implementing these procedures. In furtherance of the information-sharing hereunder, a
Police Department’s Representative may:
a) Students Under 18 Years Old. Provide copies of law enforcement records to, or
permit inspection of those records by, the Appropriate School Official or Officials for
minors enrolled in the School District if the minor has been arrested or taken into
custody before his or her 18th birthday for the offenses listed below, provided that the
Police Department or officer believes that there is an imminent threat of physical harm
to students, school personnel or others who are present in the school or on school
grounds. Inspection and copying shall be limited to law enforcement records
transmitted to the Appropriate School Official or Officials.
i, any violation of Article 24 of the Criminal Code of 1961or the Criminal Code
of 2012, as amended;
ii. a violation of the Illinois Controlled Substance Act, as amended;
iii. _ a violation of the Cannabis Control Act, as amended;
iv. a violation of the Methamphetamine Control and Community Protection Act;
as amended; and
v. a forcible felony as defined in Section 2-8 of the Criminal Code of 1961or the
Criminal Code of 2012, as amended;
vi. a violation of Section 1-2 of the Harassing and Obscene Communications Act,
as amended;
vii. a violation of the Hazing Act, as amended; or
viii. a violation of Section 12-1, 12-2, 12-3, 12-3.05, 12-3.1, 12-3.2, 12-3.4, 12-3.5,
12-5, 12-7.3, 12-7.4, 12-7.5, 25-1, or 25-5 of the Criminal Code of 1961 or the
Criminal Code of 2012, as amended.

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The information derived from the law enforcement records shall be kept separate from and
shall not become a part of the official school record of that child and shall not be a public
record, The information shall be used solely by the Appropriate School Official or Officials
to aid in the proper rehabilitation of the child and to protect the safety of student and
employees in the school.
Any information provided to appropriate school officials whom the school has determined
to have a legitimate educational or safety interest by the Police Department about a minor
who is the subject of a current Police Department investigation that is directly related to
school safety shall consist of oral information only, and not written law enforcement
records, and shall be used solely by the Appropriate Schoo! Official or Officials to protect
the safety of students and employees in the school and aid in the proper rehabilitation of
the child. The information derived orally from the Police Department shall be kept separate
from and shall not become a part of the official school record of the child and shall not be
a public record (See 70SILCS 405/1-7, as amended).
8. COOPERATION BETWEEN SCHOOL DISTRICT AND POLICE DEPARTMENT.
Nothing in this policy and procedure is intended to limit or restrict the duty and authority of
the School District to request Police Department services for disturbances or other emergencies
occurring in or around any of its school buildings, nor is it intended to limit or restrict the duty
or ability of any person attending or employed by the School District to provide information
or otherwise cooperate in School District and law enforcement investigations, including but
not limited to providing witness statements and testimony in juvenile or criminal adjudications,
or in school discipline proceedings.
9. SCHOOL RESOURCE OFFICER (SRO). The Police Department’s Chief of Police shall
select a sworn police officer, who shall be a permanent full-time member of the Police
Department, as the SRO. The SRO shall at all times remain under the direction and control of
the Chief of Police, pursuant to the established chain of command within the Police
Department, and shall be subject to discipline in accordance with the Police Department’s rules
and regulations concerning members of the Police Department, as the same may be amended
from time to time.
The Chief of Police shall give consideration to the following criteria in selecting the SRO:
a) The ability to work effectively with Community High School District #94
students, faculty, and administrators toward the accomplishment of the program’s
goals.
b) The ability to project a positive police image in the school(s) and the community.
c) The ability to address a variety of police and school programs in a professional and
courteous manner.
d) The level of expertise in investigative procedures and techniques related to youth
matters,

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e) The level of expertise in State laws and local ordinances related to juvenile offenders.
f) The level of expertise in the procedures of the juvenile courts and the Illinois Youth
Commission.
g) Input from the District’s Superintendent or his/her designee.
10. ASSIGNMENT OF SCHOOL RESOURCE OFFICER (SRO). The Police Department
11,
shall assign the SRO to perform the following duties:
a) Patrol of the school buildings and grounds during regular school hours and school-
sponsored extracurricular activities during the SRO’s regular shift; work by the SRO
after his/her regular shift or work done by any other officer will be invoiced separately.
b) Investigation of criminal activities which occur in the school buildings and/or on the
school grounds.
c) Provision of pre-court intervention between the Police Department, the District, the
students, and their parents.
d) Assistance in obtaining services for students from social service agencies.
e) Conduct of instructional programs, in conjunction with the school staff, for students,
parents, and/or school staff relating to law enforcement issues and topics, including
substance abuse, gang activities, domestic violence, and sexual abuse.
The SRO may be assigned to other, non-school related police functions during such periods
when the schools are not in session, such as vacation and holiday periods, and shall always be
subject to call for other non-school related police functions as the Police Department’s Chief
of Police or Deputy Chief deem reasonable and necessary.
COSTS OF SCHOOL RESOURCE OFFICER (SRO). The SRO shall be an employee of
the Police Department and shall receive compensation and benefits from the Police Department
in accordance with the Collective Bargaining Agreement between the City and the Fraternal
Order of Police.
The District shall reimburse the City for a portion of its costs relating to the SRO, at an initial
rate of $144,300.00 (2020-2021 School Year). For each subsequent school year, the rate
shall increase by 7.5% and be rounded up to the nearest one hundred dollars; this annual
adjustment represents the blended percentage increase for salary, benefits, insurance, and
pension. The District shall make such reimbursement payments in two (2) equal installments
each year, one installment being due on or before August 31st of each year and the other
installment being due on or before January 31st of each year.
In addition to reimbursement, the District will provide office space, telephone, and other
commodities in support of the SRO program.

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12,
13.
14.
LIVE FEEDS FROM SCHOOL CAMERAS. The School District will provide access to its
live feeds, to one or more of its buildings in the event of a health or safety emergency. Access
is strictly to allow the Police Department’s officers to become familiar with the current
conditions that underlie the health or safety emergency in the School District’s buildings.
POLICE DEPARTMENT REQUESTS TO ACCESS RECORDED SECURITY
CAMERA FOOTAGE. In the event that criminal action is recorded on security camera
footage, a copy of the footage may be released to Police Department personnel, consistent with
State and federal law. Requests for access to security camera footage by the Police Department
will be directed to the Director of Business Services and Operations for review and processing.
STUDENT INTERVIEWS. Board Policy 7:150, Agency and Police Interviews, and
administrative procedure 7:150-AP, Agency and Police Interviews, are incorporated into this
Agreement and must be followed at all times. Within its standard operating procedures, the
Police Department will include training for officers about this policy and procedure, along with
information about how to access the School District’s policies and procedures.
Before detaining and questioning a student, who is on school grounds and who is seventeen
years of age or younger and who is suspected of committing a criminal act, the SRO and Police
Department officers must:
a) Ensure that notification or attempted notification of the student’s parent or guardian is
made; and
b) Document the time and manner in which the notification or attempted notification was
made.
Before questioning the student about suspected criminal behavior, the SRO and Police
Department officers must make reasonable efforts to ensure that the student’s parent or
guardian is present during questioning. Should the parent or guardian not be present during
questioning, the SRO and Police Department officers must ensure that school personnel,
including, but not limited to, a school social worker, a school psychologist, a school nurse, a
school guidance counselor, or any other mental health professional, are present during
questioning. Further, if practicable, the SRO and Police Department officers must make
reasonable efforts to ensure that a law enforcement officer trained in promoting safe
interactions and communications with youth is present during the questioning.
The above provisions do not apply to circumstances that would cause a reasonable person to
believe that urgent and immediate action is necessary to:
a) Prevent bodily harm or injury to the student or any other person;
b) Apprehend an armed or fleeing suspect;
c) Prevent the destruction of evidence; and/or
d) Address an emergency or other dangerous situation.

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15.
See School Code Section 22-85 (105 ILCS 5/22-85).
BODY-WORN CAMERAS (BWCs). All parties agree that the use of the BWCs by officers
must be subject to and in compliance with federal, state, and local regulations regarding the
use and operation of BWCs. The Police Department may, if not otherwise prohibited by law,
provide to the School District copies of any such filming of students, parents, employees, or
' others on school property, upon request for such copies by the School District, as a law
IN
enforcement record. In the event that the Police Department receives advice that providing a
copy of such videos is prohibited, the Police Department agrees to utilize its best efforts to
facilitate the availability of the officer(s) that made the video to testify, upon request by the
School District, in any disciplinary hearing concerning his/her/their knowledge of the facts and
circumstances of the videoed incident. Any such film or video taken by, and kept in the
possession of the Police Department may be considered law enforcement records under the
Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. Section 1232g and 34 C.F.R.
Section 99.8) and Ill. School Student Records Act (ISSRA) (105 ILCS 10/2(d)). Any copy of
such film or video, if permitted by law to be provided to the School District, may become an
educational record of the School District. The Police Department’s officers shall at all times
recognize and comply with the confidentiality of the student and education records.
WITNESS, WHEREOPF, the parties have executed this Agreement on the date set forth below.
CITY OF WEST CHICAGO, an
Illinois municipal corporation
By:
Da
ATTEST:
; City
Mayor
te:
City Clerk
WEST CHICAGO COMMUNITY HIGH SCHOOL
DISTRICT NO, 94, a body corporate and politic
By:
Da
President
te:

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: — 9:4.
Mexican Independence Day 2020
Final Report FILE NUMBER:
Mexican Cultural Center
COMMITTEE AGENDA DATE: November 23, 2020
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE ZA j i tema
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
The Mexican Cultural Center (MCC) submitted the attached documentation of expenses for the Mexican
Independence Day Festival that was scheduled to take place September 12-13, 2020. Per the Executive
Proclamation from August 12, 2020, the Festival was cancelled. The MCC hosted a virtual event with
videos online as well as murals displayed in the Downtown.
The City provided the MCC with $11,500 per the Funding Agreement (20-R-0017). The final report shows
that $10,551.62 was spent, and $948.38 unspent.
MCC purchased projecting equipment for $1,646.43. Renting may have been more economical and City
Staff recommends that in the future renting be explored before purchasing expensive equipment.
ACTIONS PROPOSED:
Recommend approval of the final report submitted by the MCC for MID 2020, with $948.38 of unspent
funds to be returned.
COMMITTEE RECOMMENDATION:

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tte Mexican ese
wil. Cultural Mexg can
Fydopendece, Center
‘Day! Festival «©
Dear City of West Chicago,
The Mexican Cultural Center would like to thank the City of West Chicago for continuing to
honor the cultural heritage of West Chicago through Mexican Independence Day. 2020 has
been a hard year that will go down in history for the monumental challenges its brought, but as
our community has been very hard hit by the pandemic, we appreciate City staff working with
us to ensure that we not only able to uplift everyone’s spirits with a downtown art and virtual
celebration this year, but that we were also able to further key cultural exchanges with our
counterparts in Mexico to lay foundations for growth of this wonderful event and continue to
create unique and dynamic content that sets West Chicago apart. Please find our attached
reporting detailing our income and expenses for the event.
During this historic year and thankfully with the help of the City, our partners in the Mexico and
the support of Illinois Humanities, we were able to pivot our Mexican Independence
Celebration. Downtown West Chicago still received the festive art installations that we are used
to and that brightened the daily journeys many make through the historic downtown, but the
festivity itself became a virtual experience through our partnership with artisans in the State of
Tlaxcala. The original tapeta installation that embodied migration through the plight of the
monarch butterfly was still created in Mexico through our partners, and both West Chicago and
Tlaxcala creating portions of a video that truly showcased our connections, and showcased the
West Chicago community for its pride in heritage, celebration of the arts and environmental
conservation. We were able to work with a videographer in the US who helped us film and
piece together clips from both sides of the border, and who magically placed cultural heritage
symbols on West Chicago landmarks. This premier event also allowed us to still host our
inaugural year of artisan sharing, which was meant to be in the form of a physical
artist-in-residency in West Chicago. We know that being able to still make this year’s event
happen will allow us to build upon this work and expand into 2021. We also now have an
additional piece of video for the City to use as it markets itself as a unique place to live and visit.
We are continually grateful for the trust of the City in allowing us to organize this event and
optimistically look forward to returning to an in-person celebration in downtown West Chicago
in 2021. Over the past five years, we have expanded our partnerships and with the College of
DuPage’s Frida Exhibit to raise further awareness about Mexican culture in the summer of
2021, our community is perfectly positioned to shine.
We missed being all together this year, but the wonderful thanks you got from West Chicagoans
and the over 2,000 people that have watched the online content have all enthusiastically
appreciated the inspiring and heartwarming programming. Thank you for your support and
collaboration in making that possible. Please feel free to contact me with any questions you
may have about this report.
Fernando Ramirez, President

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3
Example
Payment
Description
iCity of West Chicago
rae expance
af “500. 00
149.99

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THIS AGREEMENT, made and entered into as of the 1*' day of February 2020, by and
between Fernando Ramirez. (hereinafter referred to as “RAMIREZ”) and the Mexican Cultural
Center DuPage, (hereinafter referred to as the “MCC”);
WITNESSETH:
WHEREAS, the MCC is desirous of obtaining the services of RAMIREZ as coordinator for the
2020 Mexican Independence Day Festival (hereinafter referred to as “MID” in downtown West
Chicago on Saturday, September 12 and Sunday, September 13, and, RAMIREZ is willing to
serve in such capacity to assist the MCC with the planning and execution of the festival.
NOW THEREFORE, in consideration of the foregoing premises and of the covenants and
conditions hereinafter set forth, the adequacy and sufficiency of which the parties hereto hereby
stipulate, it is agreed as follows:
A. RAMIREZ agrees to perform the services stated above, in exchange the MCC shall provide
RAMIREZ with a $5,000 stipend to be made in two equal sums of $2,500, one on our around
May 15, ,2020, and the final on or around August 1, 2020.
B. RAMIREZ shall not be entitled to participate in any plans, arrangements, or distributions by
the MCC pertaining to or in connection with any pension, insurance, or similar benefits for its
regular employees. In addition, MCC shall have no responsibility for withholding income tax,
social security, or unemployment insurance from the compensation paid to RAMIREZ.
RAMIREZ’s compensation shall be reported on IRS Form 1099, or such successor and/or
additional forms as may be required from time to time by the United States Internal Revenue
Service.
C. RAMIREZ is retained by the MCC only for the purpose and to the extent set forth in this
Agreement, and his relation to the MCC shall, during the period or periods of this Agreement
and services hereunder, be that of MID coordinator. This Agreement does not impact
RAMIREZ’S position as President with the MCC or his various other volunteer roles with the
MCC. Outside of this Agreement, RAMIREZ shall be free to dispose of such portion of his
time, energy, and skill during such hours as he is not performing services related to MID for
the MCC in such manner as he sees fit and to such persons, firms and corporations as he sees
advisable.
D. Unless sooner terminated as hereinafter provided by written consent of both parties, this
Agreement shall be in full force and effect for a term commencing as of February 1, 2020, and
ending no later than November 30, 2020.
E. All notices hereunder shall be in writing and shall be served either personally or be certified
or registered mail, return receipt requested, to:
MCC at: Mexican Cultural Center DuPage
c/o Grisel Pacheco
101 Main Street
West Chicago, IL 60185

===== PDF PAGE 17 =====
[Extraction: OCR (rendered-page OCR)]
RAMIREZ at: Fernando Ramirez
102 Main Street
West Chicago, IL 60185
Or at such other addresses as either party may indicate by written notice to the other party.
F, RAMIREZ agrees to hold harmless, indemnify and defend the MCC, its officers, employees,
and agents against all injuries, deaths, loss, damages, claims, demands, liabilities and suits at
law or in equity, judgments, costs and expenses that may arise from or out of RAMIREZ’s
performance of this Agreement.
G. This Agreement shall not be binding upon or inure to the benefit of the respective parties,
their successors, heirs and assigns. Notwithstanding the foregoing, this Agreement shall not
be assigned by either party hereto without the prior written consent of the other party to this
Agreement.
H. This Agreement sets forth the entire understanding of the parties. This Agreement shall be
amended, modified, or renewed only by a written instrument signed by the parties hereto.
Either party may terminate this Agreement upon seven (7) days prior written notice to the
other party.
I]. This Agreement may be executed in counterparts, each of which shall be deemed to be and
shall constitute one and the same instrument.
J. This Agreement shall be construed and interpreted in accordance with the laws of the State of
Illinois, and venue shall lie in the Eighteenth Judicial Circuit, Wheaton, Illinois.
K. The invalidity of any provision of this Agreement shall not impair the validity of any other
provision. If any provision of this Agreement is determined by a court of competent
jurisdiction to be unenforceable, that provision will be deemed severable and this Agreement
may be enforced with that provision severed or as modified by the court.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by
their duly authorized officers on the 7 _ day of 27/2 2020.
js
/
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Sara Phalen
MCC Board Chair

===== PDF PAGE 18 =====
[Extraction: OCR (rendered-page OCR)]
10/6/2020 Print View
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===== PDF PAGE 19 =====
[Extraction: OCR (rendered-page OCR)]
10/6/2020 Print View
MEXICAN CULTURAL CENTER 10081
1218 JOLIET ST SUITEA
WEST CHICAGO, IL 60185 a
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===== PDF PAGE 20 =====
[Extraction: OCR (rendered-page OCR)]
10/6/2020 Print View
10080
MEXICAN CULTURAL CENTER
1213 JOLIET ST aun
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===== PDF PAGE 21 =====
[Extraction: OCR (rendered-page OCR)]
INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT (the "Agreement") is being made on07/01/2020, by and between Mexican
Cultural Center DuPage, located at103 W Washington St, West Chicago, Illinois 60185 in the
County of Dupage (the "CLIENT"), and Ollin Technology, located at2350 Nantucket Ln, Elgin,
Illinois 60123(the "CONTRACTOR’). The full name, address, email address and phone number
of both parties appear again at the end of this document.
By their respective signatures at the bottom of this document both parties hereby acknowledge
that they have read and understood all the terms contained herein and that they have the
authority to bind themselves and their respective companies to the terms contained in this
Agreement.
Work To Be PerFormep. CONTRACTOR hereby agrees to work for CLIENT as an independent
contractor, providing the services described below starting on or about 09/12/2020 and for an
indefinite period thereafter, until CONTRACTOR's services are no longer needed by CLIENT.
The CLIENT shall have the right to terminate CONTRACTOR's services at any time it deems
appropriate provided CLIENT complies with the relevant notice provisions of this Agreement. The
CONTRACTOR agrees to devote the necessary amount of time, energy and attention required to
satisfactorily complete, conclude or achieve the following duties and responsibilities ("Description
of Services"):
Production of the 2020 West Chicago Mexican Independence Day Virtual event.
1) 3 camera operator crew
2) 3 HD professional cameras
3) 1 Drone pilot
4) 1 Drone operator/spoter
5) 1 Professional, registered and insured drone
6) 1 Video mixer console operator
7) Professional video production/mixer equipment (Newtek Tricaster)
8) 1 Event Producer/Coordinator
9) 1 Sound operator **
10) Audio Mixer**
11) 1/2 Runners
12) Live webcast to up to three channels
13) Pre-production video elements
14) Graphic elements (overlays, lower thirds, etc)
15) Post-production
16) 1 Video editor
17) 1 Graphic element designer
Scope_or Work. CONTRACTOR's required services as stated herein, as well as any future
assignments provided by CLIENT, shall be determined on a case-by-case basis only. CLIENT
shall be under no legal obligation to guarantee CONTRACTOR any minimum number of
assignments or any minimum number of hours of work: All work performed by CONTRACTOR for
CLIENT shall be governed exclusively by the covenants contained in this Agreement. The
CONTRACTOR shall perform any and all responsibilities and duties that may be associated
Y

===== PDF PAGE 22 =====
[Extraction: OCR (rendered-page OCR)]
within the Description of Services set for above, including, but not limited to, work which may
already be in progress. The CONTRACTOR shall retain sole and absolute discretion in the
manner and means for the carrying out of his/her activities and responsibilities contained in this
Agreement, and shall have full discretion within the Scope of Work, but shall not engage in any
activity which is not expressly set forth by this Agreement without first obtaining prior written
authorization from CLIENT.
INDEPENDENT Contractor. CONTRACTOR and CLIENT specifically agree that the CONTRACTOR
is performing the services described in this Agreement as an independent contractor and shall
not be deemed an employee, partner, agent, or joint venturer of CLIENT under any
circumstances. Nothing in this Agreement shall be construed as creating an employer-employee
relationship. The CONTRACTOR shall not have the authority to bind the CLIENT in any manner,
unless specifically authorized to do so in writing. The CONTRACTOR shall have no claim against
CLIENT hereunder or otherwise for vacation pay, sick leave, retirement benefits, social security,
worker's compensation, health or disability benefits, unemployment insurance benefits, or
employee benefits of any kind. CONTRACTOR further agrees to be responsible for all of his/her
own federal and state taxes, withholdings, and acknowledges that CLIENT will not make any
FICA payments on CONTRACTOR's behalf. CONTRACTOR shall pay all taxes incurred while
performing services under this Agreement—including all applicable income taxes and, if
CONTRACTOR is not a corporation, self-employment (Social Security) taxes. The
CONTRACTOR further acknowledges and recognized that s/he shall complete and return to the
CLIENT an IRS Form 1099 and related tax statements. The CONTRACTOR herein pledges and
agrees to indemnify the CLIENT for any damages or expenses, including any related attorney's
fees and legal expenses, incurred by the CLIENT as a result of CONTRACTOR's failure to make
such required payments. Upon demand, CONTRACTOR shall provide CLIENT with proof that
such payments have been made.
Equipment & Means of Service. CONTRACTOR is responsible for providing all of his/her own
equipment with which to complete the services contemplated by this Agreement. The CLIENT
may, in its sole discretion, provide certain equipment if deemed necessary for a particular
assignment or task without thereby creating a duty on CLIENT's part to do so again in the future.
CONTRACTOR has the sole right to control and direct the means, manner, and method by which
the services required herein will be performed. CONTRACTOR shall select the routes taken, days
he/she is available to work, and manner in which the work is to be performed. The
CONTRACTOR shall not receive any training from CLIENT in the professional skills necessary to
perform the services required by this Agreement. Any directions or advice provided to the
CONTRACTOR regarding the Description of Services shall be considered a suggestion only and
not an instruction.
Compensation. In consideration for the services to be performed by the CONTRACTOR, CLIENT
hereby agrees to pay CONTRACTOR as follows:
Compensation Terms: $1,500 Initial payment at contract signage**
$2,500 Credit to be applied to Event's Sponsorship Package for Ollin Technology
$3,500 payment due the day of the event (09/12/2020)
Total Compensation Amount: 7,500

===== PDF PAGE 23 =====
[Extraction: OCR (rendered-page OCR)]
Said compensation shall become due and payable to the CONTRACTOR upon receipt of an
invoice by the CLIENT. The invoice must include the following information: (a) an invoice number;
(b) the dates or assignments covered by the invoice; and (c) a description of the work performed.
CONTRACTOR's invoices shall be payable pursuant to the following method:
Compensation Method: Cash, check or credit card
** In consideration to the nature of the event and the fact that CONTACTOR will engage in
expenses related to the project immediately after signage of this document, Initial payment
(‘down payment") shall be nonrefundable unless CONTRACTOR is responsible for the
cancellation of the project .
Expenses. CONTRACTOR shall be responsible for all expenses incurred while performing
services under this Agreement. This includes but is not limited to, automobile, truck, and other
travel expenses; vehicle maintenance and repair costs; vehicle and other license fees and
permits; insurance premiums; road, fuel, and other taxes; fines; radio, pager, or cell phone
expenses; meals; and all salary, expenses, and other compensation paid to employees or
contract personnel the CONTRACTOR hires to assist on the work contemplated by this
Agreement.
Contractor's REPRESENTATIONS AND Warrantics. The CONTRACTOR hereby represents that s/he
has complied with all Federal, State and local laws regarding business permits, licenses,
reporting requirements, tax withholding requirements, and other legal requirements of any kind
that may be required to carry out the services contemplated by this Agreement and shall provide
proof of same upon request by the CLIENT. The CONTRACTOR also represents and warrants
that his/her relationship with the CLIENT will not cause or require that s/he breach any obligation
or confidence related to any confidential, trade secret and/or proprietary information of any other
person, company or entity. Furthermore, the CONTRACTOR acknowledges that s/he has not
brought and will not bring or use in the performance of his or her duties for the CLIENT any
proprietary or confidential information, whether or not in writing, of a former contracted company
or other entity without that entity's written permission or authorization. The breach of this condition
shall result in automatic termination of the relationship as of the time of the occurring breach.
DEFINITION OF "PROPRIETARY INFORMATION." For the purpose of this Agreement, "Proprietary
Information" shall include, but is not limited to, any information, observation, data, written
materials, records, documents, drawings, photographs, layouts, computer programs, software,
multi-media, social media, firmware, inventions, discoveries, improvements, developments, tools,
machines, apparatus, appliances, designs, work products, logo, system, promotional ideas and
material, customer lists, customer files, needs, practices, pricing information, process, test,
concept, formulas, method, marketing information, technique, trade secrets, products and/or
research related to the actual or anticipated research development, products, organization,
marketing, advertising, business or finances of the CLIENT, its affiliates, subsidiaries or other
related entities. The CONTRACTOR herein acknowledges that the CLIENT has made, or may
make, available to the CONTRACTOR its Proprietary Information including, without limitation,
trade secrets, inventions, patents and copyrighted materials. The CONTRACTOR acknowledges
that this information has economic value, actual or potential value, that is not generally known to
the public or to others who could obtain economic value from its disclosure or use, and that this
information is subject to a reasonable effort by the CLIENT to maintain its secrecy and
confidentiality. The CONTRACTOR shall comply with any reasonable rules established from time
emarre “
v |

===== PDF PAGE 24 =====
[Extraction: OCR (rendered-page OCR)]
OwnersHip_of Proprietary INFormation. All rights, title and interest of any kind and nature
whatsoever, in and to the Proprietary Information made, written, discussed, developed, secured,
obtained or learned by the CONTRACTOR during the term of this Agreement and for indefinitely
immediately following its termination, shall be the sole and exclusive property of the CLIENT for
any purpose or use as it deems necessary or fit. Furthermore, the CONTRACTOR shall promptly
and fully disclose to the CLIENT, in confidence and in writing, (i) all Proprietary Information that
the CONTRACTOR creates, conceives or reduces to practice, either alone or in conjunction with
others, during the term of this Agreement, and (ii) all patent applications and copyright
registrations filed by the CONTRACTOR within indefinitely after the termination of this
Agreement, including, but not limited to, the materials and methodologies involved in same. The
covenants set forth in the preceding sentences shall apply regardless of whether the Proprietary
Information is made, written, discussed, developed, secured, obtained or learned (i) solely or
jointly with others; (ii) during the usual hours of work or otherwise; (iii) at the request and upon the
suggestion of CLIENT or otherwise (iv) with CLIENT's materials, tools, instruments, or (v) on
CLIENT's premises or otherwise. The CONTRACTOR irrevocably appoints the CLIENT to act as
the CONTRACTOR's agent, representative and attorney-in-fact to perform all acts necessary to
obtain and/or maintain patents, copyrights, trade-marks and similar rights to any Proprietary
Information assigned by the CONTRACTOR to the CLIENT under this Agreement. The
CONTRACTOR acknowledges that the grant of the foregoing power of attorney shall survive the
death or disability of the CONTRACTOR. There is nothing contained within this Agreement that
shall be construed to preclude the CLIENT from exercising any and all of its rights and privileges
as sole and exclusive owner of all the Proprietary Information owned by or assigned to the
CLIENT under the provisions of this Agreement. The CLIENT, in exercising such rights and
privileges with respect to any particular item of Proprietary Information, may decide not to file any
patent application or copyright registration on said Proprietary Information, may decide to
maintain said Proprietary Information secret and confidential, or may decide to abandon said
Proprietary Information, or dedicate it to the public. The CONTRACTOR shall have no authority to
exercise any rights or privileges with respect to the Proprietary Information herein described that
is owned by or assigned to the CLIENT.
OwnersHip_oF SociaAL Mepia. The CLIENT shall have sole ownership over any social medial
contacts acquired throughout the CONTRACTOR's term of service, including, but not limited to:
"followers" or "friends" which may be or have been acquired through such accounts as email
addresses, blogs, Twitter, Facebook, YouTube or any other social media network that has been
used or created on behalf of the CLIENT.
RETURN OF Proprietary INFoRMATION. Any and all documents, records and books which may be
related to the Description of Services as set forth in this Agreement, or any other Proprietary
Information shared with CONTRACTOR, shall be maintained by the CONTRACTOR at his/her
principal place of business and be open to inspection by the CLIENT during regular working
business hours. The documents, records and books which the CLIENT shall have the right to
inspect and receive copies of include, but are not limited to, any and all contract documents, any
change or purchase orders, and any other items related to the work which has been authorized by
the CLIENT on an existing or a potential project related to the services contemplated by this
Agreement. Upon termination of this Agreement, or upon the request of CLIENT, the
CONTRACTOR shall promptly and immediately deliver to CLIENT any and all property in its
possession or under its care and control, including but not limited to, documents, records, or
books, or any other Proprietary Information such as customer names and lists, trade secrets and
9

===== PDF PAGE 25 =====
[Extraction: OCR (rendered-page OCR)]
intellectual property, or items such as computers, equipment, pass keys, tools, plans, recordings,
software, and all related records or accounting/financial information. CONTRACTOR
acknowledges that any breach or threatened breach of this Section of the Agreement will result in
irreparable harm to CLIENT for which monetary damages could be an inadequate remedy.
Therefore, CLIENT shall be entitled to equitable relief, including an injunction, in the event of such
breach or threatened breach by CONTRACTOR as outlined in this Agreement. Such equitable
relief shall be in addition to CLIENT's rights and remedies otherwise available at law.
ConFipenTiALity CLause. Except as otherwise essential to the CONTRACTOR's obligations in
accordance with this Agreement, the CONTRACTOR shall not make any disclosure or divulge
any aspect of this Agreement, including the terms and conditions hereof, or any of the Proprietary
Information contemplated herein, except as considered essential to the CONTRACTOR's
obligations in accordance to his/her relationship with the CLIENT. The CONTRACTOR shall not
make any duplication or other copy of any Proprietary Information without prior written
authorization from the CLIENT. The CONTRACTOR also shall not remove any Proprietary
Information, property or documents, without obtaining prior consent or authorization from CLIENT.
The CONTRACTOR shall have the affirmative duty to notify each person to whom any disclosure
is made that such disclosure was made in confidence and shall be kept in confidence by that
individual, and that said individual shall be legally bound by the provisions of this Agreement to
the same extent as the CONTRACTOR. Moreover, the CONTRACTOR agrees not to reveal any
of this information to anyone, nor to use this information to the detriment of CLIENT in any way.
Failure on CONTRACTOR's part to comply with this Section shall constitute a breach of this
Agreement and entitle CLIENT to all remedies under the law as well as those specifically outlined
in this Agreement.
Copyright & Repropuction RicHts. All of CONTRACTOR's work under this Agreement shall be
deemed "work for hire" and as such, the copyrights of the same shall belong to CLIENT. The
CONTRACTOR hereby agrees not to sell, barter or share Proprietary Information obtained or
developed during the performance of the services contemplated by this Agreement to any person,
company, group, advertising agency, or otherwise, unless CONTRACTOR has CLIENT's express
written permission. Any use that exceeds this limited scope, or does not comply with these
conditions, shall be strictly prohibited and be deemed a violation of this Agreement entitling
CLIENT to pursue all legal remedies and subjecting CONTRACTOR to all penalties allowed under
the law.
Derinition oF "Work For Hire." The CONTRACTOR herein acknowledges and agrees that all
work of authorship performed for the CLIENT under this Agreement shall be subject to the
CLIENT's direction and control and that such work constitutes 'Work for Hire’ as such term is
defined in 17 U.S.C. § 201 & 202 — Ownership of Copyright & Material To that end, the CLIENT
shall be considered the 'Author of Program’ pursuant to the relevant U.S. Copyright laws. Any
and all 'works for hire' shall be the sole and exclusive property of the CLIENT. Furthermore,
consistent with the CONTRACTOR's recognition of the CLIENT's sole and complete ownership
rights in said materials, the CONTRACTOR agrees not to make use of any Proprietary
Information, or any part thereof, for the benefit of any party other than the CLIENT. The
CONTRACTOR acknowledges that this Agreement does not apply to any invention, creation,
idea or design for which no equipment, supplies, facility or trade secret information of the CLIENT
was used and that was entirely on the CONTRACTOR's own time and (i) does not relate to the
CLIENT's business or to the actual or anticipated research or development work of the CLIENT;
Y

===== PDF PAGE 26 =====
[Extraction: OCR (rendered-page OCR)]
or (ii) does not result from any work performed by the CONTRACTOR for the CLIENT. The
burden of proof shall rest with the CONTRACTOR with regards to the exceptions contained within
this section.
Patent Apptications. The CLIENT herein agrees to cover and pay for any and all expenses related
to the preparation, execution and prosecution of any patent applications made in the United
States of America and all foreign countries wherein the CLIENT may desire to obtain patents.
Excluded from this Agreement are any inventions and/or improvements which are related to the
CLIENT's business that were made by the CONTRACTOR prior to commencement of this
Agreement as follows: (i) as embodied in the United States Letters Patent or any application for a
United States Letters Patent that was filed prior to commencement of this Agreement; or (ii) one
in the possession of a former company who has already applied and who now owns the
invention; or (iii) as set forth in any attachment hereto. Except as otherwise noted on the back of
the signature page hereof, there are no inventions heretofore made or conceived by the
CONTRACTOR that s/he deems to be excluded from the scope of this Agreement and
CONTRACTOR hereby releases the CLIENT from any and all claims by the CONTRACTOR by
reason of any use by CLIENT of any invention heretofore made or conceived by the
CONTRACTOR.
Exctusivity, MARKETING AND Apvertisins. CONTRACTOR understands that while working on an
assignment provided by CLIENT he/she represents CLIENT and not any other business,
including his/her own business. While on assignment for CLIENT, CONTRACTOR shall not
advertise his/her own business, shall not solicit work for him/herself, and shall only distribute
CLIENT's business cards, name, and marketing materials. While not on one of CLIENT's
assignments, CONTRACTOR may pursue other work for him/herself as long as it does not
directly compete with CLIENT as described in this Agreement. The CONTRACTOR shall be
allowed to promote or advertise (including such things as conducting marketing surveys, mass
marketing, direct mailing programs or use of the internet in such advertising or promotional
capacity), any of CLIENT's services and/or products by obtaining the CLIENT's authorization or
consent. The CONTRACTOR shall only make use of promotional and informational materials,
including, but not limited to, policy applications, marketing materials, training materials and other
CLIENT forms, which have been supplied to the CONTRACTOR by the CLIENT or which have
been approved in writing by an authorized agent, representative or official of the CLIENT,
collectively known as the "Materials." The CONTRACTOR shall only use the Materials in
compliance and in accordance with the CLIENT's advertising guidelines then currently in effect.
Any such Materials made available to the CONTRACTOR and approved by the CLIENT shall in
no way be reproduced, modified or altered in any respect or manner without first obtaining prior
written approval. Any materials created by the CONTRACTOR and approved by the CLIENT shall
not be modified or altered without the CLIENT's prior written authorization or consent. The
CLIENT reserves the right to request from the CONTRACTOR, at any time, samples of any
Materials which the CONTRACTOR may be using to verify compliance with the terms and
conditions of this paragraph, and furthermore, the CONTRACTOR agrees to provide such
samples to the CLIENT within 30 days days of the CLIENT's written request.Any and all
allowable use by the CONTRACTOR of the CLIENT's Trademarks and/or Logo shall inure to the
CLIENT's benefit, under the CLIENT's control, and may be terminated by the CLIENT at will
without notice and for any reason. The CONTRACTOR agrees that s/he shall not challenge,
directly or indirectly, the validity of the CLIENT's Trademark or Logo or the CLIENT's ownership
of said Trademark and/or Logo. The CONTRACTOR shall not make use of the CLIENT's
Y

===== PDF PAGE 27 =====
[Extraction: OCR (rendered-page OCR)]
Trademark and/or Logo on any internet website and, furthermore, shall not register or use any
domain names, meta tags, search engine keywords, hidden texts or URLs that may include any of
the CLIENT's Trademark and/or Logo without first obtaining the CLIENT's prior written approval.
Cuent's Richt to SusPenD or AtteR Work. The CLIENT reserves the right to inspect, stop and/or
alter the work of the CONTRACTOR at any time to assure its conformity with this Agreement and
the CLIENT's needs. At any time, the CLIENT may, without cause, direct the CONTRACTOR, by
way of providing 1 Day days prior written notice, to suspend, delay or interrupt work or services
pursuant to this Agreement, in whole or in part, for such periods of time as the CLIENT in its sole
discretion may see fit or necessary. Any such suspension shall be effected by the delivery of a
written notice to the CONTRACTOR of said suspension specifying the extent to which the
performance of the work or services under this Agreement is suspended, and the date upon
which the suspension becomes effective. The suspension of work and/or services shall be treated
as an excusable delay. Moreover, if at any time the CLIENT believes that the CONTRACTOR
may not be adequately performing its obligations under this Agreement or may be likely to fail to
complete their work/services on time as required, then the CLIENT may request from the
CONTRACTOR provide written assurances of performance and a written plan to correct
observed deficiencies in performance. Any failure to provide such written assurances constitutes
grounds to declare a default under this Agreement.
Termination. Either party may terminate this Agreement in whole or in part, whenever the they
shall determine that termination is in their best interest. Termination shall be effected by providing
1days written notice of termination specifying the extent to which performance of the work and/or
services under this Agreement is terminated, and the date upon which such termination shall
become effective. The CONTRACTOR shall then be entitled to recover any costs expended up to
that point, but no other loss, damage, expense or liability may be claimed, requested or
recovered except as provided in this Agreement. In no event shall the CLIENT be liable for any
costs incurred by or on behalf of the CONTRACTOR after the effective date of the notice of
termination. The termination pursuant to the provisions contained within this paragraph shall not
be construed as a waiver of any right or remedy otherwise available to the CLIENT. In addition, if
the CONTRACTOR is convicted of any crime or offense, fails or refuses to comply with the
written policies or reasonable directive of CLIENT, is guilty of serious misconduct in connection
with performance hereunder, or materially breaches any provisions of this Agreement, the
CLIENT may terminate the engagement of the CONTRACTOR immediately and without prior
written notice.
Execution. During and throughout the duration of this Agreement, and upon the request of and
without any compensation other than that which is herein contained, the CONTRACTOR shall
execute any documents and take action which the CLIENT may deem necessary or appropriate
to ensure the implementation of all the provisions of this Agreement, including without limitation,
assisting the CLIENT in obtaining and/or maintaining any patents, copyrights or similar rights to
any Proprietary Information assigned and allocated to the CLIENT. The CONTRACTOR further
agrees that the obligations and undertakings herein stated within this section shall continue
beyond termination of this Agreement. Should the CONTRACTOR be called upon for any such
assistance after termination, then the CONTRACTOR shall be entitled to fair and reasonable
payment in addition to reimbursement of any expenses which may have been incurred at the
request of the CLIENT. The CONTRACTOR nevertheless agrees to execute and deliver any
agreements and documents prepared by the CLIENT and to do all other lawful acts required to

===== PDF PAGE 28 =====
[Extraction: OCR (rendered-page OCR)]
establish, document and protect such rights.
INJuNcTiVe RELIEF. CONTRACTOR hereby acknowledges (i) the unique nature of the protections
and provisions established and contained within this Agreement; (ii) that the CLIENT will suffer
irreparable harm if CONTRACTOR were to breach any of said protections or provisions or his/her
obligations under this Agreement; and (iii) that monetary damages may be inadequate to
compensate the CLIENT for such a breach. Therefore, if CONTRACTOR were to breach any of
the provisions of this Agreement, then CLIENT shall be entitled to injunctive relief, in addition to
any other remedies at law or equity, to enforce such provisions.
Liasiuity. CONTRACTOR warrants and acknowledges that he/she shall be liable for any loss or
any other financial liability suffered by CLIENT due to CONTRACTOR's failure to perform an
assignment as contemplated by this Agreement. Other than a documented medical emergency or
an "Act of Nature" beyond CONTRACTOR's control, CONTRACTOR shall be solely responsible
for any loss caused by CONTRACTOR's failure to perform. In addition, CLIENT shall not be liable
for any loss or damage to CONTRACTOR's equipment under the terms of this Agreement.
CONTRACTOR's equipment shall be CONTRACTOR's sole and exclusive responsibility.
InDemniFication. The CONTRACTOR shall defend, indemnify, hold harmless, and insure the
CLIENT from any and all potential damages, expenses or liabilities which may result from or arise
out of any negligence or misconduct on part of the CONTRACTOR, or from any breach or default
of this Agreement which may be caused or occasioned by the acts of the CONTRACTOR. The
CONTRACTOR shall also insure that all of its employees and affiliates take all actions necessary
to comply with all the terms and conditions established and set forth in this Agreement.
Furthermore, the CONTRACTOR shall name the CLIENT as an additional insured on all related
insurance policies including worker's compensation and general liability insurance.
Notices. Any and all notices, which may be required hereunder by any party to the other party,
shall be executed by either personal delivery in writing, or by mail, registered or certified, postage
pre-paid with a return receipt requested. Mailed notices must be addressed to the parties at the
addresses contained in this Agreement. However, each party may change their address, thus
requiring written notice of such change of address in accordance with this section. Any hand
delivered notice shall be deemed communicated as of actual receipt; mailed notices shall be
deemed communicated after five (5) days of mailing. The CONTRACTOR herein agrees to keep
the CLIENT informed of any change of business and/or mailing addresses, as well as telephone,
facsimile, email or any other relevant means of contact and communication.
Continuinc _Errects. The CONTRACTOR's obligations with regards to all trade secrets and
confidential information contained in this Agreement, shall continue to be in effect beyond the
scope of the relationship as aforementioned, and said obligations shall continue to be binding
upon not only the CONTRACTOR, but also the spouse, affiliates, assigns, heirs, executors,
administrators and/or other legal representatives as well.
Cuoice of Law. This Agreement is to be construed pursuant to the current laws of the State of
Illinois without giving effect to any conflict of laws principle. Jurisdiction and venue for any claim
arising out of this Agreement shall be made in the State of Illinois, in the County ofKane.
Meoiation, Litication & Arsitration. If a dispute arises out of or relates to this Agreement, or the
Y

===== PDF PAGE 29 =====
[Extraction: OCR (rendered-page OCR)]
alleged breach thereof, and if the dispute is not settled through negotiation, the parties agree first
to try in good faith to settle the dispute through mediation. The mediation process shall be
administered by the Illinois Mediation Services, or another administrator mutually agreed between
the parties, and shall be a condition precedent to resorting to arbitration, litigation, or some other
dispute resolution procedure. If the mediation process is unsuccessful, either party shall have the
option of seeking either arbitration or filing a legal action in a court of competent jurisdiction. If the
aggrieved party seeks arbitration, then the dispute shall be submitted to binding arbitration by the
American Arbitration Association in accordance with the Association's commercial rules then in
effect. The arbitration shall be conducted in the state of Illinois and shall be binding on both
parties. Judgment upon the award rendered by the arbitrator may be entered in any court having
jurisdiction to do so. Costs of arbitration, including attorney fees, will be allocated by the
arbitrator. If, alternatively, the aggrieved party seeks to file an action in court, then the action must
be brought a court of competent jurisdiction in the State of Illinois.
LeGat Fees. Should any party initiate litigation, arbitration, mediation or any other legal proceeding
("Proceeding") against another party to enforce, interpret or otherwise seek to obtain legal or
judicial relief in connection with this Agreement, the prevailing party in said proceeding shall be
entitled to recover from the unsuccessful party any and all legal fees, cost, expenses, attorney's
fees and any other cost or expense and fees arising from (i) such proceeding, whether or not
such proceeding progresses to judgment, and (ii) any post-judgment or post-award proceeding,
including without limitation, one to enforce any judgment or award resulting from any such
Proceeding. Any such judgment or award shall contain a specific provision for the recovery of all
such attorney's fees, costs, and expenses, as well as specific provisions for the recovery of all
such subsequently incurred costs, expenses and actual attorney's fees.
Entire UNDERSTANDING. This document and any schedules attached hereto constitute the entire
understanding and agreement of the parties, and any and all prior agreements, understandings,
and representations are hereby terminated and canceled in their entirety and carry no further
force or effect. This Agreement shall be considered a separate and an independent document of
which it shall supersede any and all other Agreements, either oral or written, between the parties
hereto, except for any separately signed Confidentiality, Trade Secret, Non-Compete or Non-
Disclosure Agreements to the extent that these terms are not in conflict with those set forth
herein.
Heapincs. The headings of the sections of this Agreement are inserted for convenience only and
shall not be deemed to constitute part of this Agreement or to affect the construction thereof.
Severasiuity. If any part of this Agreement is determined to be void, invalid, inoperative or
unenforceable by a court of competent jurisdiction or by any other legally constituted body having
jurisdiction to make such determination, such decision shall not affect any other provisions hereof
and the remainder of this Agreement shall be effective as though such void, invalid, inoperative or
unenforceable provision had not been contained herein.
MopiFications oR AMENDMENTS. No amendment, change or modification of this Agreement shall be
valid unless in writing and signed by both parties hereto with the same degree of formality as this
Agreement.
Counterparts. This Agreement, at the discretion of the parties herein, may be executed in
vy

===== PDF PAGE 30 =====
[Extraction: OCR (rendered-page OCR)]
counterparts, each of which shall be deemed an original and all of which together shall constitute
a single integrated document.
Waiver. If either party fails to enforce any provision contained within this Agreement, it shall not be
construed as a waiver or limitation of that party's right to subsequently enforce and compel strict
compliance with every provision of this Agreement.
Drartinc Amsicuities. All parties to this Agreement have reviewed and had the opportunity to
revise this Agreement, and have had the opportunity to have legal counsel review and or revise
this Agreement. The rule of construction that ambiguities are to be resolved against the drafting
party shall not be employed in the interpretation of this Agreement or of any amendments or
exhibits herein.
Copies. Both the CONTRACTOR and the CLIENT hereby acknowledges that they have received
a signed copy of this Agreement.
IN WITNESS WHEREOF the undersigned have executed this Agreement as of the day and year
first written above. The parties hereto agree that facsimile signatures shall be as effective as if
originals.
Fernando dz
Mexican Cultural Center DuPage
07/01/2020
Enrique Mendoz: 07/01/2020

===== PDF PAGE 31 =====
[Extraction: OCR (rendered-page OCR)]
WEST CHICAGO
220 W NORTH AVE
WEST CHICAGO, IL 60185
VOM GLA AN
Not valid for rebate submissions
Allowable returns for items on this receipt
will be in the form of an in store credit
voucher if the return is done after
11/04/2020
39 PC TOOL SET 85232
2440942 1@12.99
3M ELEC TAPE 3/4" X 300" COLD
WTHR 16736
3646351 1@1.97
GRIPLINE TAPE MEASURE 25
SVGL25M1
2371663 1@14.99
WISH HAND SANITIZER 60209
3.3802
5711159 1@1.11
Subtotal
Taxes and Fees
Total
Payment Method(s) Used:
MasterCard - 0785
12.99
1.97
14,99
1.21
31,06
2.48
33.54
33.54
37076 09 1311 08/06/20 12:20 PM 03140

===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
Proyecto: "Noche Mexicana"
No:
Productor: Ussete Sénchez
Coordinador: Ixchel de Ia Rosa ago-20
CONCEPTO NOTAS
Total solicitado para la pre produccién >| $17.960.00] Gentoo
|1.- CONDIGONES DE PAGO:
to del Som Sobre e total de las costes en Monedia Nacional__45_dias antes del dia de la filmacién.
més ef 100% de kos costes en Moneda extranjers al tipo de cambio de! dia de'pago. “No inchiye el LV.A
més ef Eco al aprobar la copia de trabajo.
Y » 2&2 entrega del trabajo final, se pagard el finiquito del proyecto mas los gastos adicionales ro contemplades en esta
Cotizacion. Cualquier fiuctuacion en los precios de los proveedores, también se reflejara en la Factura final.
[2~ CANCELAGONES: 2) por cancelacién con mas de dos das hables antes Gal Ga de fimacion
D) por cancelacion con menos de dos dias hébiles antes dei da de filmacién
C) por cancelacién con menas de 24 horas antes del dia de filmacién Anticpo No reembolsatie 4000 Pesos Mx
d) COSTO POR DIA DE CONTINGENCIA (Rain day)
oye $172 Pesos Mx
OSTO ANTIOPO: $4172 Pesos Mx
DATOS DE PAGO
Ussete Sanchez Arellano
SAAL8S021035A
Banco Santander
tim. cuenta 20010590589
(Clabe interbancaria 01432020010490S894

===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
10/6/2020 Print View
MEXICAN CULTURAL CENTER 10083
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===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
tom emer Bek Cre.
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cliente, lame al 1-800-777-8784 ~ 7
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===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
Invoice
Company Name: Universidad de Veracruz Date: 8-24-20
Address/City/ZIP Code: CF Xalapa 0101, Jalapa Veracruz 91000 invoice No
Contact: Jorge Ivan Velasco Lopez
Amount Recieved To: Invaice Total: $100
Namie: Jorge Ivan Velasco Lopez
Address: a — “eee
Contact:
Description Unit Price Amount
University video production fees $100
Total Amount $100
Mexican Cutural Center DuPage
103 w Washighton St.
West Chicago, Il 60185 K/

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
Thane you
MBER (MTCN)/
NO. DE CONTROLJDEL ENVIO:
972-079-7664
For Customer Service ytease call 1-800-777
S7S4diPara .ornwde con a servicio de alencion al
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hate of lransactions/Fecha de las Trampacciones.
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Time ot Tt angactions/Hora de las Transacciones
oz 01 PM CDT
SendecRemilene
FERNANDO R RAMIREZ
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USA
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Transfer Faxes/
Impuestos dé Envio. J 6,00 USD

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
10/6/2020 Print View
MEXICAN CULTURAL CENTER
1213 JOLIET ST SUITE A
WEST CHICAGO, IL 60185 am
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===== PDF PAGE 38 =====
[Extraction: OCR (rendered-page OCR)]
10/6/2020
Print View
a
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MEXICAN CULTURAL CENTER
10084
1213 JOUET ST SUITE A
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===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
10/6/2020 Print View
f MEXICAN CULTURAL CENTER
H 1213 JOUET ST SUTEA
WEST CHICAGO, IL 60185
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===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
10/6/2020 Print View
~ 40086
MEXICAN CULTURAL CENTER oe
4213 JOLIET ST SUITEA : : a. anno
WEST-CHICAGO, IL. 60165 gy ) 7 it
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TO THE ALLA Fernando, : $ 500
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===== PDF PAGE 41 =====
[Extraction: OCR (rendered-page OCR)]
Use Your “ptt 24
BIG CARD pedis rere re
MEN AR DM
MENARDS - W CHICAGO
220 W. North Ave.
W Chicago, Th 66018
KEEP YOUR RECEIPT
RETURN POLICY VARTES BY PRODUCI 1YPE
Unless noted below allowable returns for
items on this receipt will be in the form
vf an in store credit voucher if the
return is done after 01/04/21
Tf you have questions regarding the
charges on your receipt, please
email us at:
WHI fF rontencémenards com
IMT
Sale Transaction
BINDER CLIPS 1201 *
5657076 7 @0.35 2.45
WISH HAND SANITIZER *
§711159 3 41.11 3.93
1172" SUCTION CUP HOOKS
2349030 12 @0,98 1.76
2" SUCTION CUP HOOKS
2343943 2 @1,26 2,2
ITAL 20.06
TAX WEST CHICAGO-TL 8% 1.60
TOTAL SALE 21.66
fiebit 6115 21.66
Auth Code :U80750
Chip Tnserted
a00V000042203
TC - a731942eecdadbf2
TOUAL SAVINGS — §.62
TOTAL NUMBER OF ITEMS = 24
Mik FOLLOWING REBATE RECEIPTS WERE
PRINTED FOR THES TRANSACTION:
611
GUEST COPY
The Cardholder acknowledges receipt of
guods/services in the total amount shown -
hereon and ayrees to pay the card issuer
according to its current terms.
THIS ES YOUR CREDIT CARI SALES SLIP
PLEASE RETAIN FOR YOUR RECORDS,

===== PDF PAGE 42 =====
[Extraction: OCR (rendered-page OCR)]
zoom
Zoom Video Communications Inc.
55 Almaden Blvd, 6" Floor
San Jose, CA 95113
billing@zoom.us
Purchase Order #:
TaxExemptCertificatelD:
Zoom W-9
Charge Description
Charge Name: Standard Pro Annual
Quantity: 1
| Unit Price: $149.90
|
|
i! ———
Charge Name
| Invoice Total
' Transaction
_ Date
04/05/2020 | 15250985
INVOICE TOMALS
Transaction
Transaction Number
Payment
Invoice Date:
Invoice #:
Payment Terms:
Due Date:
Account Number
Currency:
Account Information:
CHARGE DETAILS
Service Period
04/05/2020-04/04/2021
|
L
INVOICE
04/05/2020
INV14482659
Due Upon Receipt
04/05/2020
118827691
USD
Mexican Cultural Center DuPage
787 Hickory Lane,
West Chicago, Illinois 60185
United States
mecdupage@gmail.com
Subtotal Tax TOTAL
$149.90 $0.00 | $149.90
TAXIDETAIESS
Subtotal: | $149.90 |
Total (Including Tax): | $149.90 |
Invoice Balance: $0.00 _
$149,90
Description Applied
Amount
| (8149.90)
| Invoice Balance $0.00 |
i i i

===== PDF PAGE 43 =====
[Extraction: OCR (rendered-page OCR)]
Use Your -cgagh, 24
BIG CARD’ REBATE
FPA Ie NARS
MENARDS - w CHTCAGO
220 W. North Ave.
WoOhnicaga, LL 60185
KEEP YOUR RECEAPT
RETURN POLICY VARIES BY PRODUIT Tyee
a Delon ailowalie returns for
items uli his rece UL be ie the form
OF oft fa stare areal vousher if the
retura is dene after 01/10/21
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ama | 1s
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ibnsé
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2094858 0.92
RIGHT AVIATION SHIPS LW
2445456 §.99
ALUH SHELT B°X16"( 025")
9.08
16.29
ia
LOTAL 14,16
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TOTAL SALE 60.09
Debit 0785 60.09
Auth Coce sis Stati
Chip liserted
aUGUG00004 2205
TC + deBddbad 1uidases /
TOTAL NUMBER GF TEMS: = 6
YHe FOLLOWING REBATE RECEIFIS Weil
PRINTED FOR TINS YRANSACTIOM:
élz
GUESE CuPY
The Gatdbolder acknowledges receipt of
weed * ‘ i °.
mere bee F a Ca

===== PDF PAGE 44 =====
[Extraction: OCR (rendered-page OCR)]
Invoice
Company Name: Ahmet Tachmurador Date: —__ 10-14-20
Address/City/ZIP Code: Ridgeview, IL ASPEN ING poe es rerrorreunouinres
Contact: Ahmet Tachmurador
Amount Recieved To: inveice Total: $180
Name: Ahmet Tachmurador
PT a sereeeeerernereponenrinennngrmerreammee emma
Contact:
Description Unit Price Amount
| Used HP Laptop- Projector use $180
,
Money Order
Check #8158100515
id
(Vv
Mexican Cutural Center DuPage
103 w Washighton St.
West Chicago, || 60185

===== PDF PAGE 45 =====
[Extraction: OCR (rendered-page OCR)]
weak
@ Republic Bank MONEY ORDER se
CHECK NO. 8158100515
BRANCH: 0015
DATE 10/14/2020
AMOUNT |*****9180.00
i ONE HUNDRED EIGHTY DOLLARS AND ZERO CENTS ********** DOLLARS
Pay to the a Se x
Order of: Myon % ie \ Cihwwi a dev’
NON-NEGOTIABLE
VOID OVER $500.00
Resamde: Ramirez PURCHASER COPY
Leo Bp teeta

===== PDF PAGE 46 =====
[Extraction: OCR (rendered-page OCR)]
10/19/2020 Amazon.com - Order 112-7586539-4098657
amazon.com’
Final Details for Order #112-7586539-4098657
Print this page for your records.
Order Placed: October 10, 2020
Amazon.com order number: 112-7586539-4098657
Order Total: $454.73
Shipped on October 11, 2020
Items Ordered
Price
1 of: WEN 56203i Super Quiet 2000-Watt Portable Inverter Generator w/Fuel Shut Off, $423.60
CARB Compliant, Ultra Lightweight
Sold by: Amazon.com Services LLC
Condition: New
Shipping Address:
fernando
526 dodson
geneva, il 60134
United States
Shipping Speed:
One-Day Shipping
Payment information
Payment Method: Item(s) Subtotal: $423.60
Debit Card | Last digits: 0785 Shipping & Handling: $0.00
ee ess Total before tax: $423.60
ernando llected: $31.13
536 dodson Estimated tax to be collecte sate
geneva, il 60134 Grand Total: $454.73
United States
To view the status of your order, return to Order Summary.
Conditions of Use | Privacy Notice © 1996-2020, Amazon.com, Inc. or its affiliates
https://www.amazon.com/gp/css/summary/print.html/ref=ppx_yo_dt_b_invoice_o01?ie=UTF8&orderlD=112-7586539-4098657
NN
1

===== PDF PAGE 47 =====
[Extraction: OCR (rendered-page OCR)]
10/19/2020 Amazon.com - Order 112-9152685-4299443
amazoncom
Final Details for Order #112-9152685-4299443
Print this page for your records,
Order Placed: October 10, 2020
Amazon.com order number: 112-9152685-4299443
Order Total: $848.94
Shipped on October 11, 2020
Items Ordered Price
1 of: Optoma GT1080HDR Short Throw Gaming Projector | Enhanced Gaming Mode for $799.00
1080P 120Hz Gaming at 8.4ms | 4K UHD Support | Play HDR for 4K and 1080P | High
3800 lumens for Day & Night Gaming, White
Sold by: Amazon.com Services LLC
Condition: New
Shipping Address:
fernando
526 dodson
geneva, il 60134
United States
Shipping Speed:
One-Day Shipping
Payment information
Payment Method: Item(s) Subtotal: $799.00
Debit Card | Last digits: 0785 Shipping & Handling: $0.00
Paola Soret Total before tax: $799.00
d: f
BOR acdea Estimated tax to be collecte sinensis
geneva, il 60134 Grand Total: $848.94
United States
To view the status of your order, return to Order Summary.
Conditions of Use | Privacy Notice © 1996-2020, Amazon.com, Inc. or its affiliates
https:/www.amazon.com/gp/css/summary/print.html/ref=ppx_yo_dt_b_invoice_o02?ie=UTF8&orderID=112-9152685-4299443 1

===== PDF PAGE 48 =====
[Extraction: OCR (rendered-page OCR)]
ee
, THANK YOU FOR SHOPPING AT
MURPHY ACE HARDWARE
(630) 231-2700
90 DAY REFUND/RETURN EXCHANGE
NO RETURNS AFTER 60 Days FIX OR
FROM ORIGINAL PURCHASE
10/17/20 2:35PM SUE 555 SALE
1431665 | EA $8,59 EA
DROP CLOTH 10'X20' 2MIL. $8.59
SUB-TOTAL :$ 8.59 TAK: § .69
TOTAL: $ 9,28
BC AMT: $ 9,28
BK CARDE: AXXXXXXXXXKXO7BS
MID soe OBB TID se1 129
AUTH; 043513 AMT: $ 9.28
Host reference #:299933 Baty
Authorizing Network: MASTERCARD
Chip Read
CARD TYPE: MASTERCARD EXPR: XXXX
AID : adoaooo0041010
TVR : 8000008000
TAD : 0110601001 Z200000000G00000000000
TSI : 6800
ARC: 00
MODE ; Tssuer
CVM : No CVM
Name : Debit MasterCard
ATC :0039
AC; AOBSB292ABE94 128
TxnlO/ValCode: 176980
Bank card USD$ 9,28
UN AUT
==> IRNLWC94993 <x
CUST NO s#5
THANK YOU FERNANDO R RAMIREZ
FOR YOUR PATRONAGE
Acct; CASH
Customer Copy
NO RETURNS ON POWER EQUIPMENT.

===== PDF PAGE 49 =====
[Extraction: OCR (rendered-page OCR)]
THANK YOU FOR SHOPPING AT
MURPHY ACE HAROWARE
(630) 231-2700
SO DAY REFUND /RETURH EXCHANGE
NO RETURNS AFTER 60 Days FIX OR
FROM OREGINAL PURCHASE
10/17/20 10:24AM Max 555 SALE
11167 1 £A $4.99 Eg
DROPCLOTH 9" x 12° amy $4.99
SUBTOTAL :$ 4.99 TAX: ge .40
TOTAL: § 9.39
BC AMT: ii 5.39
BK CARDH: = XXXKXXXYXXKXO785
MIO HOB) TID ee] 129 .
AUTH: 002418 AMT: g $.09
Host reference #:294838 Baty
Authorizing Network: MASTERCARD
Chip Read
CARD TYPE :MASTERCARD - EXPR: XXXX
AID : AUQGODOOO4 O10
TVR : 8000008000
TAD ; 017060 1001220v9v0000000000a00000
TSI : 6800
ARC ; 00
MODE : Tssuer
CVM : No CVM
Name : Debit MasterCard
ATC 0038
AC: S9A4OBE6UBF18DE7
TxnIB/ValCode : 176922
Bank card USD$ see
I/O
*52> JRNLHC94836 {so
CUST NOs #5
THANK YOU FERNANDO R RAMIRE?
FOR YOUR PATRONAGE
Acct: CASH
Customer Copy
NO RETURNS ON POWER EQUIPHENT .

===== PDF PAGE 50 =====
[Extraction: OCR (rendered-page OCR)]
10/19/2020 Amazon.com - Order 113-8941642-4923451
amazoncom’
Final Detaiis for Order #113-8941642-4923451
Print this page for your records.
Order Placed: October 12, 2020
Amazon.com order number: 113-8941642-4923451
Order Total: $68.00
Shipped on October 13, 2020
Items Ordered Price
2 of: TOKSEL Visible Bluetooth 5.0 Transmitter Receiver for TV PC Home Stereo, 2-in-1 $32.99
Wireless Bluetooth Adapter with OLED Display Screen, Volume Control, a
Sold by: TOKSEL Direct (seller profile)
Condition: New
Shipping Address:
fernando
526 dodson
geneva, il 60134
United States
Shipping Speed:
One-Day Shipping
Payment information
Payment Method: Item(s) Subtotal: $65.98
Debit Card | Last digits: 0785 Shipping & Handling: $0.00
7 Your Coupon Savings: -$1.98
Billing address
tac, ‘ Total before tax: $64,00
nanaie — Estimated tax to be collected: $4.00
United States Grand Total: $68.00
To view the status of your order, return to Order Summary.
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===== PDF PAGE 51 =====
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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 96
Artist-in-Residency Program / Downtown Art Installations
People Made Visible / West Chicago City Museum FILE NUMBER:
COMMITTEE AGENDA DATE: Nov. 23, 2020
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner, AICP SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE
ITEM SUMMARY:
Since 2007, People Made Visible (PMV) and the West Chicago City Museum have run an artist-in-residency
program. Over the past 14 years, 22 artist projects have engaged the community through the artist projects that
ranged from photography, pop-up art making on the streets of West Chicago, painting projects and artist
performances.
For the past two years People Made Visible and the West Chicago City Museum have been working with artist
Christopher Lucero to conduct oral histories of residents and create personally-themed calaveras of the
individuals. Christopher designs the faces, which are then painted on to the West Chicagoan and photographed.
These images have been showcased at Gallery 200 and throughout Chicagoland (examples attached). To date,
Christopher has captured the stories of 20 West Chicagoans. This project is funded through PMV fundraising and
$500 from the 2019 Cultural Arts Commission budget.
In line with what is being done in other communities with large scale art installations and expanded mural projects
to generate interest by residents, visitors and the media, PMV and the Museum are considering how more art can
be installed throughout West Chicago. We are looking for feedback from the City about doing installations of
artwork similar to the attached photos to buildings in downtown, mocked up in the attachment in a variety of
locations as examples. These could be done as bracketed banners that could change on an annual basis,
highlighting work of other artists and other projects, or be more semi-permanent panel installations.
Sara Phalen will be present to discuss this concept, representing PMV and the Museum.
ACTIONS PROPOSED:
Discussion and consideration of regular art installations at various locations downtown.
COMMITTEE RECOMMENDATION:
PC: Calaveras-themed attachment

===== PDF PAGE 53 =====
[Extraction: OCR (rendered-page OCR)]
Since 2007, People Made Visible and the West Chicago City Museum have run an artist-in-residency
program. Over the past 14 years, 22 artist projects have engaged the community through the artist
projects that ranged from photography, popup art making on the streets of West Chicago, painting
project and artist performances.
For the past two years People Made Visible and the West Chicago City Museum have been working with
artist Christopher Lucero to conduct oral histories of residents and create personally themed calaveras
of the individuals. Christopher designs the faces, which are then painted on to the West Chicagoan and
photographed. These images have been showcased at Gallery 200 and throughout Chicagoland,
examples below. To date, Christopher has captured the stories of 20 West Chicagoans. This project is
funded through PMV fundraising and $500 from the 2019 Cultural Arts Commission budget.
In line with what is being done in other communities with large scale art installations and expanded
mural project to great interest by residents, visitors and the media, PMV and the Museum are thinking
through how more art can be installed throughout West Chicago. We are looking for feedback from the
City about doing installations of artwork similar to the attached photos to buildings in downtown,
mocked up below in a variety of locations as examples to show possibilities. These could be done as
bracketed banners that could change on an annual basis, highlighting work of other artists and other
projects, or be more semi-permanent panel installations.

===== PDF PAGE 54 =====
[Extraction: no text detected]
[No text detected on this page; page may be blank, photographic, or graphical.]

===== PDF PAGE 55 =====
[Extraction: OCR (rendered-page OCR)]
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===== PDF PAGE 56 =====
[Extraction: OCR (rendered-page OCR)]
The arts are an economic engine, not just providing jobs, but also aiding in the creation of more
desirable locations for residents, those looking to relocate and also visitors who seek out unique
communities and visit these locations, spending on average $48 per person when they come into a
community (Americans from the Artists economic engine calculator). Examples from other area
communities that have successful utilized similar outdoor artistic installations can be seen below.
Aurora, Illinois, which has successfully
utilized the arts to anchor an
extremely popular First Fridays
monthly event and lent themselves to
art town-wide attractions to bring
people to the town during COVID.

===== PDF PAGE 57 =====
[Extraction: OCR (rendered-page OCR)]
Tiree Gori | liner State © POM Ein | Mural marhs Glen Chen asthe Nedt ef <0.
Mural marks Glen Ellyn as the host of coming Frida
Kahlo exhibit
on GD 0@000
Gott Bevington onset miad the interruptions. He's painted about 130 murals, but this
‘ope is special I's is most personal. Sa whea Sfetza commuters, Praise Path users and
students try to pall hen aside froes bis unfolding work in downtown Glea ih,
Revtogton is happy’ ta talk aboot bis inspiration and technique,
Inspired by the upcoming Frida Kahlo
exhibit coming to College of DuPage ,
Glen Ellyn received positive publicity
this fall for its recent mural featuring
Frida.

===== PDF PAGE 58 =====
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Artwork
Reflections on Scotts Mill River Reveries
By huey Sins hoo! Student By Jennifer Wereth
For the past 24 years Naperville has added to its outdoor art beautifying the community, inspiring
community involvement and highlight the community’s history in artistic ways.
& Rims » Elgin
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The City of Elgin has a robust public art collection and attracts visitors through features in Illinois tourism
guides, as well as appealing to local residents.

===== PDF PAGE 59 =====
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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 5: CG.
West Chicago Railroad Days 2020
Final Report FILE NUMBER:
Western DuPage Chamber of Commerce
COMMITTEE AGENDA DATE: November 23, 2020
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE va > Zo 2
APPROVED BY CITY ADMINISTRATOR: ~
Michael Guttman SIGNATURE
ITEM SUMMARY:
The Western DuPage Chamber of Commerce submitted the attached documentation of expenses for
West Chicago Railroad Days that was scheduled to take place Thursday, July 9 through Sunday, July 12,
2020 at Pioneer Park. The Public Affairs Committee discussed cancellation of Railroad Days on April 27,
2020 and the cancellation was confirmed by the City Council on May 4, 2020. The cancellation was
based on state guidance regarding COVID-19, which has resulted in the cancellation of virtually all
festivals to date.
The City requested a report of expenses and a return of the unspent portion of the $15,000 that was
supplied to the Western DuPage Chamber of Commerce the week of February 17, 2020. The $15,000
was provided in accordance with the Funding Agreement between the City and the Western DuPage
Chamber of Commerce per Resolution 17-R-0040 and is attached. On July 27 the Public Affairs
Committee requested that the Chamber provide more documentation and also an explanation of efforts to
mitigate the non-refundable deposits. The City has not received any proof of efforts to mitigate the non-
refundable deposits, although the Chamber provided a general report on expenses, a handful of receipts,
a contract, and estimates of staff time spent on a variety of event-related tasks.
The Western DuPage Chamber of Commerce is requesting to keep the $15,000 due to the spending
listed in the four categories below:
1. Estimated labor costs of $9,921.50
2. A beverage provider dropped their Chamber membership of $1,995
3. Lost marketing benefits owed sponsors $4,000
4. Non-refundable deposits of $2,925
Attached is the proposed addendum to the Railroad Days Funding Agreement 2017 through 2021, which
sets forth the additional responsibilities for the Western DuPage Chamber of Commerce and the City
when planning upcoming Railroad Days Festivals.
UPDATE:
The Chamber has responded with a letter that has been attached.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Further discussion of the final report and letter.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 61 =====
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‘Western DuPage Chamber of Commerce
306 Main Street, West Chicago, Illinois 60185 ph. 630-231-3003
November 18, 2020
Nicolette,
During the regularly scheduled meeting of the Western DuPage Chamber of Commerce Board of
Directors, the addendum proposed by the Public Affairs Committee was reviewed. It is the consensus of
the Board that agreeing to the proposed addendum would restrict the Chamber such that meeting the
terms of the funding agreement would be impossible. The following points were identified.
The assistance of a professional talent procurement agent has proven to reduce performer costs,
broaden talent choices, eliminate performer cancellations (as they risk losing multiple shows if they
were to do so) and insures that the coordination of large groups are easily managed throughout the
event. This work is (was) performed to completion by the agent in 2020 as evidenced by the schedule
submitted and posted online. The proposed addendum would require the Chamber to absorb this cost
should event be cancelled as this service is not free and is completed generally by March 1* and often
sooner.
There are few stage companies that can provide a stage required for this event and, a stage is required
by the funding agreement. We have in the past been forced to pay for a larger and more expensive
stage because we waited too long to sign the agreement; again, we are talking about March for a July
event. Given the high demand and the unlikely increase of stage availability, none of the stage providers
are willing to commit a stage through opening night of the event without recourse. At that point, 100%
of the cost would be required.
The cancellation date was intentional as the Chamber is not able to financially underwrite the planning
and management of the event without a reasonable opportunity to recover those costs. While some
work is done prior to December 31%, that is a risk we knowingly assume but, we sign no contracts until
after that date.
It is the belief of the Board that we have exceeded the expectations of the funding agreement and have
provided an exceptional, safe, and inclusive event for the City of West Chicago throughout the term of
the agreement. It is their desire to build on the relationship and continue to serve the City in any way
possible and mutually beneficial.
Should the City wish to discuss alternative solutions that might meet with approval of the City of West
Chicago and allow the Directors and Officers of the Western DuPage Chamber of Commerce to meet
their fiduciary obligation, the invitation is open.
Please advise by contacting me at your convenience and, be well.
Respectfully,
David J Sabathne
President / CEO

===== PDF PAGE 62 =====
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2020 Railroad Days - Cost estimates
Report to Board of Directors
The 2020 West Chicago Railroad Days Festival was officially cancelled by the City of West Chicago on
May 4" as a response to the COVID-19 virus threat. The event, in compliance with the contract with the
City of West Chicago was scheduled for July 9" through the 12". While it was cancelled 9-weeks prior to
opening, much of the chamber’s staff time and resources are expended prior to this date.
The following explains many of the tasks required to plan and manage the event as well as other
associated losses incurred because of the cancellation occurring well into the 2" quarter of the
chamber’s budget year.
The funding agreement reduces the funding amount by $10,000 from 2019 as it did in 2019 and 2018
from the original $60,000 funded in 2017; current funding amount is $30,000 plus in-kind services
estimated at $17,000, As such, every year the chamber attempts to reduce the overall cost of the event
while providing both the mandated components (per contract) and a quality event for the community.
To do this, each component of infrastructure and amenity is carefully reviewed and negotiated.
Negotiation meeting, calls and auditions:
Generators required to operate in Pioneer Park, location per contract with City of West Chicago. This
included on-site meeting with their manager and consideration of various layouts of stage, trailers,
vendors, beer garden and other amenities requiring electricity as well as compliance with City codes. In
order to consider alternate and less expensive power options, a preliminary load needed to be
determined by calling all previous vendors to ascertain interest in returning to the event and if so, the
maximum amperage load of each piece of equipment.
The layout submitted to the City was modified from previous years to meet our goal.
Talent/entertainment:
Entertainment is not only a required component of the event, but it is the favorite feature offered
throughout the four-day festival. There is no entry fee to attend Railroad Days and free concerts are a
big draw. Fred Brennon is contracted by the chamber to seek out performers that offer a blend of music
styles and genres.
All acts are proposed to the chamber to review, often by attending a performance that is open to the
public; three acts were auditioned in person for the 2020 lineup. All others were reviewed by all staff by
way of press kits, referrals, YouTube videos, Facebook, and other social media sources to ensure that
each performer was appropriate in content and delivery. When approved, Mr. Brennon would present a
contract for review, assist in negotiations and secure contract for performance.
Carnival:
Also, a required offering for the festival, the carnival is very popular and is the major source for revenue
to support the event; $25,000 - $38,000 in recent years. One challenge is that weather can have an
impact on the participation and particularly on days/times when a single price (wristband) is offered. In

===== PDF PAGE 63 =====
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2020, a single price for each day was negotiated for Every day, All Day. This was expected to both
increase participation and revenue.
Stage, sound, and lighting:
Quality entertainment required quality sound equipment, stage, and lighting to enhance the overall
experience for the audience. In keeping with the goal of working with a smaller budget while
maintaining a superior experience for those attending these too were negotiated for 2020. The stage
size was reduced, and the sound provider was also worked with to reduce the costs where possible.
Marketing:
The 2020 West Chicago Railroad Days web feature was fully developed to include all the entertainment
lineup, vendor applications, bus schedule and location (considering construction), new carnival pricing
and schedules. While this may seem easy, it is anything but. Whenever a change is made to the lineup,
additional video clips or sponsors are added, changes must be made. In 2020 it was important to make
the website mobile device friendly as it is estimated that 80% of visitors will use a mobile device for
directions and to review activities.
In addition, radio and TV commercials were in production as well as the printed marketing materials i.e.
fliers, posters, and City of West Chicago newsletter copy.
Summary of loss
While the chamber does not practice cost accounting and therefore must rely on estimates to
determine time spent and other hard costs, this estimate is determined to be not less than $9950.00 un-
weighted labor costs directly related to the 2020 West Chicago Railroad Days planning and management
YTD, A total of 270 staff hours is a conservative estimate of work exclusive to West Chicago Railroad
Days through May 2020.
In addition, the beverage provider dropped their Chairman’s Club membership of $1995.00 and the
Chamber must now create additional marketing benefits for our sponsors or other benefits that will be
valued equally to the marketing benefit expected from Railroad Days. The marketing benefit must be at
or above $4,000.00 allocated to this event.
No-refundable deposits YTD are $2925.00 paid for talent acquisition and stage lease.
American Mobile Staging: $1925
The Brennon Agency: $1,000 *it should be noted that all talent contracts were completed and therefore
the full $2,000 fee should have been paid; 50% was negotiated for the benefit of the City of West
Chicago by the Chamber.
Profit history: Net retained by the Western DuPage Chamber of Commerce
2017 $34,787.48
2018 $31,056.38
2019 $26,141.12

===== PDF PAGE 64 =====
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Nicolette Stefan
eee eeeee crease see ecee eee ee
From: David Sabathne <dave@westerndupagechamber.com>
Sent: Monday, August 31, 2020 9:50 AM
To: Lori Chassee; Ruben Pineda; Michael Guttman; Nicolette Stefan
Subject: Railroad Days reporting
Attachments: 2020 1o0f2 American Mobil Staging.pdf; 2020 10f2 Brennan Agency.pdf; WDCC Railroad
Days Stage.pdf; Public Affairs Committee Chairman Chassee.docx
Good morning,
Please see the attached letter and records regarding the 2020 West Chicago Railroad Days Festival.
Respectfully,
David
WESTERN eae CHAMBER OF COMMERCE
laseiaee : aE OD OL CR: RT me:
. SABATH N E’
PRESIDENT « GEO AGE; [OM
| PROUDLY SERVING WARRENVILLE & WEST CHICAGO
306 MAIN ST, WEST CITICAGO IL 60185 —
PHONE: 630-231-3003 FAX: 630.231. 3009 Chaniheras canines
Western DuPage

===== PDF PAGE 65 =====
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a
Western DuPage
Chamber of Commerce
SS Lal
Public Affairs Committee Chairman Chassee August 27, 2020
City of West Chicago
475 Main Street
West Chicago, IL 60185
VIA: Email
Re: 2020 Railroad Days Funding information request
Dear Chairman,
During the Public Affairs Committee meeting July, the Western DuPage Chamber of Commerce was asked to
provide greater detail of the expenses incurred relating to the planning and management of the 2020 West
Chicago Railroad Days Festival. At that time, all chamber staff was furloughed or hours were reduced by 80%
which made it impossible for us to compile the requested information immediately; we apologize for this
unavoidable delay.
On August 17" the Chamber was able to recall all staff back to full pre-COVID levels and begin the reopening
process. The Board of Directors and | have made it a priority to look back at the work related to our
contractual obligation to the city and identify any detail that is available relating to the festival and report to
you as soon as we can.
Attached are two payment receipts for work performed by outside contractors on behalf of the chamber but
related to the 2020 West Chicago Railroad Days Festival. Each of these required a non-refundable deposit
which was made and forfeited when the cancellation took place on or after May 4", 2020.
Again, the Chamber staff will continue to dedicate time to respond to your request and hope that you accept
our apology and understand that our organization is not exempt from disruptions related to the ongoing
pandemic and did not qualify for the many benefits that most other businesses and organizations received;
although as a leader within the community you should know that with our assistance substantial benefits
were received by our West Chicago businesses.
Respectfully,
David J. Sabathne, ACE/IOM
President

===== PDF PAGE 66 =====
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youu
American Mobil Staging, Inc. 2/1/2020
Date Type Reference Original Amt. Balance Due Discount Payment
1/30/2020 ‘Bill 3,850.00 .3,850.00 1,925.00
Check Amount 1,925.00
50% deposit
Checking 1,925.00
ODUCT SSLTI03 USE WITH 91669 ENVELOPE Deluxe Corporation 1-800-328-0304 or www.deluxe.convshop ec. fie
Se" 62864387010
CLEB22 CHIKOKOS 08/28/2016 17:54 -153-

===== PDF PAGE 67 =====
[Extraction: OCR (rendered-page OCR)]
SENN EH nee wey Ne NPE ReN en mene mee meme enertenenmeney ee ines
36U2
The Brennan Agency 2/1/2020
Date Type Reference Original Amt. Balance Due Discount Payment
1/27/2020 ‘Bill 2,000.00 2,000.00 1,000.00
Check Amount 1,000.00
50% DeyesiT
Checking 1,000.00
RODUCT SSLTIO3 USE WITH 91663 ENVELOPE Doluxe Corporation 1-800-326-0304 or vwww.deluxe.com/shop @ ‘ Bd
S” G2a6a3e701zs
CIEB22 CHIKDKOS 08/28/2018 17:54 -151-

===== PDF PAGE 68 =====
[Extraction: OCR (rendered-page OCR)]
I 1
1841 Mitchell Blvd. Schaumburg, IL. 60193
Ph. 847-584-0350 Fax. 847-584-0352
CONTRACT AGREEMENT
1. This contract is entered into this date 1/30/2020.
Between American Mobile Staging, Inc. ("AMS")and Western Du Page Chamber of Commerce('customer").
To provide services, personnel and/or equipment for Rail Road Days 2020.
The services shall be provided by American Mobile Staging, Inc. to customer from:7/9/2020 to 7/12/2020,
All personnel and equipment shall be returned to AMS by 7/13/2020.
Customer agrees to pay to AMS a total fee of: $3850.00
A nonrefundable deposit shall be paid with the execution of this contract in the amount of: $1925.00
With the balance due priorto setup: 7/9/20 In the amount of: $1925.00
SNOaRoOn
10. Unless otherwise defined in this contract, setup and dismantle labor shall be provided by AMS but limited to the
time restrictions on line 11.
11, Labor is limited to 4 hour(s) for setup and 4 hour(s) for dismantle labor is included in this
contract. Any overages will be invoiced and payable Net 30 days of line 5 above.
12. No services and, or equipment shall be considered reserved until this contract is signed by customer
and received by AMS with the deposit amount (from line 7).
Customer:
Western Du Page Chamber of Commerce
Attn. Dave Sabathne
306 Main Street
West Chicago
IL 60185
Phone; 630-231-3003
Fax:
Services to be Provided And Amendments to this agreement shall be set forth on Schedule A.
Additional Terms, Conditions and Change Orders shall be set forth on Schedule B and are in addition to
the contract price above.
Staging Rider shall be set forth on Schedule C. Customer shall pay all additional costs and expenses reflected therein.
GENERAL TERMS AND CONDITIONS: All the general terms and conditions attached to this agreement are
incorporated by reference herein as though set forth at length. All such terms and conditions as well as riders have
been read and understood by the parties to this agreement.
AUTHORITY: Each party executing this agreement, or any changes thereto, warrants and represents to the
other that they have the right and authority to enter into this agreement on behalf of, and legally bind, the
party for whom they are signing.
Nicholas R. Serino, President Customer, on behalf of: Signature
American Mobile Staging, Inc. tern D uPa ge Required.
Chamber of Commerc
06 Main St.
ee Chicago, IL 60185

===== PDF PAGE 69 =====
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Schedule A: Services to be Provided And Amendments
Year: 2020 Invoice # 10563 Stages come with:
Date Out: 7/9/2020
Date In: 7/12/2020
Show: Rail Road Days 2020 Drum Risef.ee.esses
Back Drop...
Monitor Mix Site..
SN icsssncvanveseve
Extra Stair Units..
:
. 1 24'x16'x4' Superstage
©MNAMS YONG
ee ae ee
on=> 095
eet
ie
Discount:
Sub Total $3,850.00
Total Equipment: $3,850.00
Amendments:
16.
1%,
18.
ie Total Labor:
20.
Total Labor:
ph Total Expenses:
a Trucking:
ae Total Equipment: $3,850.00
24. Amendments:
On Site Additions:
Total: $3,850.00
25.
Amendment Total:
Expenses: Payments:
Balance Due: $3,850.00
Total Expenses:
Western DuPage
Chamber of Commerce
Customer On behalf of: nae ai

===== PDF PAGE 70 =====
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Schedule B: Additional Terms, Conditions and Change Orders
Change to contract Fee Approved By:
1.
2
3. |
—————————— LN Lerd
. L]
§. |
: « [|
7.
8. |
9. |
10. | |
Total Amendments
GENERAL TERMS AND CONDITIONS
Equipment; AMS wartants and represents that the equipment furnished undor this Agreement Is In good and efficient working order In the event of equipment faiture through
‘att ee imakes no warranty or
no fault of Customer, AMS shall repair of feplace Said equipment as quickly as possible so as to minimize any delay oF inconvenience to Customer
fopresontaton of any kind as lo the sultabilily of saxi oquipmont for any given purpose. Customer veairants and represents that sail equipment shall be used only under those conditions,
and for those putposes, for which il was Aas ‘and Intended Customer apace to hold AMS harmless fiom any and ak tos, damage and expenses caused by of arising oul of Hie
use of said equipment As well as transportation f transported by customer. Customer shall return all equipment fo AMS i the same condition os dehvered to Customer, except tor
hounal wear and tear in similar sorvice
Insurance; Customer will be held rosponsibie for any loss, damage, injuly, and/or exponse inert ey of arising out of the use of said equipment, or by the negligence or intentional act of any person
tab
other than the AMS agent or employees Customer shall provide sufficient, Casually and Pubic ity Insurance coverage for any loss, dainage, Injury or
expense caused fo tho AIMS equipment or personnel for wich the Customot is responsible under the terms of this Agreement
AMS Porsonnel: Unless othenuse specifically required by terms of this Agreement, AMS shall not be required to provide personnel who are members of any union or guild,
AMS potsonnel shall not be required to perform any services not contemplated undar this agreement AMS personnel shall not be required to certified by any organization unless
mandated by any branch of goverament of the Unded States of America
Indemnity: Each Party agtees to indemnity, defend and hold the other Party and fs respecbve officers, officials, agents, and employees harmless from and against any and all claims, clamages,
Joss and expanses (including reasonable atloiney fews), by reuson of any neglgent of wienghil act of omission of the Indomndying Party, including the Indemnitying Party's oftcers
habaltty,
offclats, agents, employees and invitees
Credits: tf any portions of tho services produced by the AMS during the tern of tis Agreement are brondaast of reproduced far commercial exhibition of reloase, otter Winn,
News coverage, Custoiner agrees Inal an approptiste cradit will be grven to AIMS for Wie Services under the Agreement No adddignal fees will rosult, provided appropriate credit s given
Bad fanh or inadvertont failure to give such credit shall be deomed a teach of Us Agreement and \will fesutl in addilional fees being paid to ALAS by Customer for such commercial use,
Customer Dutles: Customer shall provite adequate and omely access to the place of performance (0 allow AMS personnel suthcient time and ablity to perform its obligations under this
Agreement. Customer shall also be responsible for providing adequate security for the safaly of the AMS equipment and personnel In addition, Customer shall be responsible for
Providing tor any and all ancillary and necessary Seivices and conditions not specifically requued of AMS under this Agreement In order to allay’ AMS [0 perform its obligations
under this Agreement: Any additional costs and expenses incutred by AMS to fulfill Customer's duties under us Agreement shall be pad by Customer
Unsafe Conditions: In te event that AMS, of their dosignated ropresentatrve, shall In good faith dotertiine that the conciboris (whether due (0 access, exposure, vewlhor, of otherwise) are
unsale to AMS personnel and/or equipment te pertormer(s) of any olhor person(s) of proporly, AMS or thew a ope representative shall have the nght to delay of refuse
fonder any furiher Semvices under this Agreement without hability of breach of nis Agioemunt unless and undl the Customer shall acknowledge such conditans in writing and specdically
ppsdblid? ha hold AMS anc his personnel hariniess from any and all oss, damage, mjury, andor expanse arising from or relating 16 the use of equipment dunng the teim of this
greemen
Force Majeure: AMS shall not be |abie for uny delay or fallure to perform under this Agreement if such detay of failure is caused of prohibited by conditions of force majoure, including
strikes, labor disputes, fire, breakdown of ttanaponabon weather, acts of God, acts of restraints of any gavomment agency or any simitar suzh events which aic beyond tho reasonable control of
AMS:
Time Is of the Essence: Itis understood and agreed by all partes fo this Agreement that Ue Is of Ihe essence
Modifications and Changes: Any modifications, changes or amendments fo this Agreement velether oral of In yiibng, which are mado between the date of this Agreement and commencement of
Services and obiigations to be performed by Contactos, shall be set forth in writing as pait of Schedule B to this Agraement and signed t7y Cuslomer pnot to the rendering al any Services by
AMS
Early Delivery: in the event of oarly doltvery or late plckup whether benaficial to (he Customer or AMS, and agreed upon in wriling or verbally by both sides, all terms and conditions,
Schedules and riders shail readjust and be in full force to include those dates.
General Provisions: This Agreement may by executed in counterparts, each of vaich will be deemed and original for all mtonts and purposes inthe event of any action al law or equity, incluging
any utbitrallon proceedings, the provailing party shail be entdled to reasonable altorney’s feos and costs Notwithstanding the fact that one of more parties hereto may have executed thie
Agreement outside the State of tihnors, it is acknowledged and agreed that Uns Agicement shall be governed by and conslued under Me lav of the Stale of Hingis and m Ure event of any suit to
enforce or interpret this Ayceement of any of ils terms and condibons, the parties agree thot tis Agioement shat be deemed to have been executed within the State of Minors, and any action
shall be instituted in the court of competent junsdction in the County of Cook, State of Hinols
Finance Charge: Customer agrees to pay a finance charge of 15% Interest per month for any invoice not paid net 30 days of line 5
Payments; No equipmentor sevice stall be considered teseived until 50% deposit and this signed contract has been received by AMS Balance Is duc upon delivery of stage
Any additional charges shall be duo Not 30 of line 5 of contract agreement.
Western DuPage
5 ier of Commerce Signature
omer, on beha el iain St. Required,
West Chicago, IL 60185

===== PDF PAGE 71 =====
[Extraction: OCR (rendered-page OCR)]
Schedule C
Staging Contract Rider
The following terms and conditions will act as part of the AMS Contract.
1. The customer shall secure any and all permits and/or fees for the placement and use of products of attached contract.
2. The placement of all stages will be on solid and level ground.
3 Itis the customer's responsibility to install a solid surface such as plywood to ensure a safe delivery and pickup of AMS products.
Any questionable soft surface, should marked and protected by customer prior to delivery to help stay within the time limits of this contract. Any damage
unless caused by the direct negligence of AMS to any surface as a result of delivery or pickup including, but not to be limited
to, baseball or soccer fields, parks and sprinkler systems is the responsibility of the customer.
4, The customer understands and agrees to pay for any damages to AMS equipment other than that of normal wear and tear or
caused by AMS.
5. The customer understands they have the option to have onsite labor at a cost of $300.00 per day for the first 8 hours of each day and $ 45.00 per hour
thereafter during show days. This fee is to supply the customer with one person to manage the functions of the stage such as roof movement, and
safety monitoring. This is an additional cost the the customer and will be invoiced in addition to this contract price. By declining onsite labor the
responsibilities and llability of the stage becomes that of the customer and undersigner.
Signature
| accept onsite labor. . | decline onsite ve eASZ5 Required,
6. The customer understands and agrees not to cover, hide or remove the AMS logo or phone number on any rented stage.
7. The customer agrees to send AMS directions to the event as well as setup and take down times 7 days prior to the event
to assure an on time delivery.
8. The customer is responsible for the actions of anyone attending the event, and agrees to provide reasonable security to protect the equipment and staff
of AMS,
9. The customer understands and agrees to pay any additional fees such as optional labor or charges set forth in schedule B and C net 30 days of
setup in date.
10, The customer agrees not to exceed the stage roofs uniform distributed load weight limits as follows:
Unless a rigging plot is provided and approved by AMS 14 days prior to delivery date.
16X16'X3' American Mobile pane, (250 pounds on a Uniform Distibuled Load basis )
16%16x3' American Mobile Mi: ge (350 pounds ona Uniorm Distibuted Load basis )
(500 pounds on a Uniform Distributed Load basis.)
24x16x4' tn ngkaig od
28x14%3' Century Stage (250 pounds on a Uniform Distributed Load basis )
32%14%3' WengerStage 250 pounds on a Unilorm Disttibuled Load basis.)
SL 100 24'x20'x5' Stageline Stage 750 pounds on a Uniform Distubuted Load basis.)
32x20%4' Superstage Stage 1000 pounds on a Unilorm Distributed Load basis )
32K24'x4' Suporstage Stage (1000 pounds on a Unilorm Distribuled Load basis
SL-250 Stagoline New Generation — (2000 pounds on a Uniform Distributed Load basis
40x24' Century Front Row Stage {2000 pounds on a Unifarm Distributed Lond basis )
40x28' Century Front Row Stage 3 pounds on a Uniform Distributed Load banis )
44%30' Supersiage 2009 pounds on a Uniform Distributed Load basis )
11, The customer understands and agrees that any labor provided by Customer (whether paid labor or volunteered on behalf of Customer)
shall not be entitled to any benefits afforded employees of AMS, including, but not limited to workers’ compensation benefits
health Insurance or payment for services provided. Customer further understands and agrees that it Is their solely responsible for complying with all state
and local laws as it applies to providing labor to a third party. At no time is anyone working or performing on the stage considered an employee AMS
unless they are compensated directly by AMS.
B2Sheneoxus-
12. AMS shall be allowed additional compensation in the event the customer fails in their obligations set forth at length under the
amendments section of this contract. as it pertains to costs incurred by AMS to complete their obligations under this contract.
13. Any banners, backdrops, advertisements or decorations etc, of any kind that are provided by the customer whether attached to the stage by the Customer
or AMS shall be the sole responsibility and liability of the customer as it pertains to loss, damage and injury of any kind. All supplies to hang,
adhere or attach banners, backdrops, advertisements or decorations etc. shall be provided by the customer. Any help given for such
services provided by AMS is merely a courtesy and not part or required by this contract.
14, It is understood by all parties involved that AMS. onsite call time is based on a 4 hour set up and a 4 hour take down time
limit. If AMS exceed time limits do to changes implemented on the site and or are delayed by customer's other sub contractors or other
reasons beyond our control. Customer agrees to pay $30.00 per hour per person that was delayed past 4 hour(s). The cost of the time
will be included on the Invoice as additional labor charges. No additional charges will be occurred if the delay is caused by weather or AMS.
Western DuPage ©) sirens
on bendiPaR De? of Commerce ae
306 Main St.
West Chicago, IL 60185
omer,

===== PDF PAGE 72 =====
[Extraction: OCR (rendered-page OCR)]
Nicolette Stefan
Ln
From: David Sabathne <dave@westerndupagechamber.com>
Sent: Thursday, September 17, 2020 11:36 AM
To: Lori Chassee; Ruben Pineda; Nicolette Stefan; Michael Guttman
Subject: Cost Detail West Chicago Railroad Days
Attachments: Cost Detail.pdf
Attached you will find the cost detail report that was requested by the Public Affairs Committee.
On behalf of the Board of Directors and staff of the Western DuPage Chamber of Commerce, thank you for your
patience and consideration.
A printed copy has been mailed to the City of West Chicago as well.
After you have had time to meet and discuss this report, please let me know next steps.
Please feel free to call or email if we can be of further service and, be well.
Respectfully,
David
WESTERN DUPAGE C AM EER OF COMMERCE
Pe | es.) 7S a ee:
_ SABATHNE’
PRESIDEN T< CEO AGE IOM
| PROUDLY SERVING WARRENVILLE & WEST CHICAGO |
306 MAIN ST, WEST CHICAGO IL 60185 peers 5
PHONE: 630; 231-3003 FAX: 630-231-3009 Chamber of Commarea
oN
ons WESTERNDUPAGECHAMBERCOM
Western DuPage
BTONESTOR OPERATOR®
WORKFORCE DEVELOPM ENTE:

===== PDF PAGE 73 =====
[Extraction: OCR (rendered-page OCR)]
2020 West Chicago Railroad Days
‘Western DuPage Chamber of Commerce
COST OF SERVICE REPORT
Introduction:
The Western DuPage Chamber of Commerce begins planning West Chicago Railroad Days na later than
November Ist the year before schedueled event; November 2019 for July 2020 event. This is done for a
number of reasons 1) sponsorship funding is reduced each year and therefore any area that may provide
cost reductions is reviewed and negotiations begin. 2) Performers begin putting out feelers and begin to
decide on their desired schedule, 3) booking entertainment begins in early January; penciled in bands are
then inked for the year. Finally, since the City and Chamber have the option of cancelling the contract on
or before December 31st, no contracts can be signed by the chamber until January 1st.
Internal (Chamber) Cost Detail
The following reflects the costs as outlined in the cost report given to the City of West Chicago in
August. As requested by the Public Affairs Committee, greater detail has been added. These are
best estimates based on a comprehensive review of scheduled appointments, documents, emails,
contracts and such. As previously reported to the Committee, the chamber does not have a cost
accounting protocall and therefore, like most organization, many taskes take place each day and
often are unrelated except that they impact services and obligations that the chamber performs.
STAFF
DESCRIPTION HOURS RATE TOTAL
Generators required to operate in Pioneer Park, location per
contract with City of West Chicago. This included on-site meeting
with their manager and consideration of various layouts of stage,
trailers, vendors, beer garden and other amenities requiring
electricity as well as compliance with City codes. In order to consider
alternate and less expensive power options, a preliminary load
needed to be determined by calling all previous vendors to ascertain
interest in returning to the event and if so, the maximum amperage
load of each piece of equipment.
Phone call with Scott from GenPower: review 2019 bill detail, discuss cost
reduction strategy 2 55.00 110.00
Meeting with Scott with GenPower on-site 1 55.00 55.00
Contact prior vendors (15) to get power requirements 6 55.00 330.00
Layout multipal plans that would reduce distance between high energy users
and generators to reduce costs. 3 55.00 165.00
Review plans with Scott with GenPower for least costly layout 1.5 55.00 82.50
Received and reviewed proposal, signed and submitted agreement 1 55.00 55,00

===== PDF PAGE 74 =====
[Extraction: OCR (rendered-page OCR)]
Entertainment is not only a required component of the event, but it
is the favorite feature offered throughout the four-day festival.
There is no entry fee to attend Railroad Days and free concerts are a
big draw. Fred Brennon is contracted by the chamber to seek out
performers that offer a blend of music styles and genres.
All acts are proposed to the chamber to review, often by attending a
performance that is open to the public; three acts were auditioned in
person for the 2020 lineup. All others were reviewed by all staff by way of
press kits, referrals, YouTube videos, Facebook, and other social media
sources to ensure that each performer was appropriate in content and
delivery. When approved, Mr. Brennon would present a contract for
review, assist in negotiations and secure contract for performance.
Researched stage options for smaller and/or assembled (vs trailored one-
piecestage)
Attended performance of Band: Wild Daisey's
Attended performance of Band: In the Stix
Attended performance of Band: Modern Day Romeos
Screened five bands proposed: Press kits, CD and Youtube
Reviewed pricing (and requirements) for five proposed band
Requested additional entertainment options; pricing higher in first round
and need to get down a bit.
Followup on The Chicago Experience (Dan Rakow referral)
Reviewed Chicago Experience and Chicago Latin Groove...minor changes
requested by chamber.
Contracts approved for Chicago Experince & Latin Groove: Need W-9s
Reviewed OMT proposal: okay to hire request contract from Fred
Review Band Stage requirements send to Sound Tech
Contract from Fred: need W-9 follow up OMT
Request pricing for Back-line
Assembled stage will not work, need price American Moble Stage. Go
smaller than 2019 to reduce cost must have 24' width w/wings
Need press kits for all bands for virtual and print materials
Audition local Latin Band: referred by friend of chamber
BookedTamborazo El Profeta - El Pavido Navido
Call all past submittals (priority bands) that were unable to sign. Sammy and
the Knights were cancelled while on-site in 2019 but waived fee...re-sign
them.
Confirmed pricing and schedule for Sammy and the Knights.
Complete additional fill-in bands. No back-line or extras needed
No BK HP HW
PR
PPNRP PE
Pp WwW RP
10
55,00
55.00
55.00
55,00
55,00
55.00
55.00
55.00
55,00
55.00
55.00
55.00
55.00
55.00
55.00
55.00
55.00
20.00
20.00
55.00
55.00
165.00
220.00
220.00
220.00
440.00
110.00
55.00
55.00
55.00
55.00
55.00
110.00
55.00
55.00
55.00
165.00
220,00
20.00
200.00
55.00
275.00

===== PDF PAGE 75 =====
[Extraction: OCR (rendered-page OCR)]
Also, a required offering for the festival, the carnival is very popular and is
the major source for revenue to support the event; $25,000 - $38,000 in
recent years. One challenge is that weather can have an impact on the
participation and particularly on days/times when a single price
(wristband) is offered. In 2020, a single price for each day was negotiated
for Every day, All Day . This was expected to both increase participation
and revenue.
Meet with Tom and inquire about "spectacular" level ride: | think it would
draw well this year with single pricing
Discuss assist with fencing up/down: area keeps growing and without Sheriff
help, very hard to complete. 3000 feet of snow fencing
Verify insurance: get CO! and updated W-9
Schedule (verify) background check status
Coordinate Sanitation, fuel and Ice Delivery
Local hiring: COVID employment challenge work out schedule 1-week prior
(Bartlett) may continue to Plainfield. WorkNet DuPage as backup
City and other tasks:
Complete Special Event Application: Building permit, utility and dumpster
schedule, naritive of event, safety plan w/CDC guidelines, insurance COI, all
in-kind servie request, layout (revised) schedules, Hours and close of sales
(1/2 hour T,F&S, 45-min Sun).
Sanitation: brown water tank and extra cleaning.
Ice delivery agreement and delivery schedule
Stage delivery schedule...send layout
Generator Schedule: make sure PD trailer is positioned before noon
Tuesday...needs direct connect 30+ amp.
Volunteer schedule: CAP, Beer Garden, SWAP, community and Chamber
Board...see community list for updates from 2019. Contact Jenny.
Verify sponsor on-site presence: booth/electric/days
Larger tent for CERT
Food ticket price at $7.50 per redeemed. Police, staff, volunteers, bands
(when necessary) and other assist...CERT, Fire...ETC. Chamber expense.
Verify signage and prepare order w/graphics: City, Alcohol, Hours, Parking,
ADA, Firearms, Directional, marketing.
BASSET Training for staff update
Liquor license: State and City ($425)
Complete Tax documents for liquor sales: no organization exempt any
longer
Sanitize tokens, additional order to maintain rotation in beer garden 1000?
Attend Public Affairs Committee Meeting
10
FRR oO
ray
55.00
55.00
55.00
20.00
55.00
20,00
20,00
55.00
18.00
20.00
18.00
55.00
20,00
55.00
550.00
440,00
55,00
20.00
55.00
40.00
60.00
55.00
36.00
120.00
36.00
55.00
40.00
55.00

===== PDF PAGE 76 =====
[Extraction: OCR (rendered-page OCR)]
Attend Public Affairs Committee Meeting
Verify construction schedule: Schools and City Public Works for any
interuptions or closings.
Add Pioneer School as Emergency shelter: consider guidelines and may have
to provide waiver and insurance; check back in May.
Review State guidelines against City contract to see if we can midify pahe 4
and still comply with contract terms.
Budget preperation for BOD
Staff meetings for RR Days 1-2 hours per week to review task list, challenges,
completions, budget implications ETC from November through March.
Intermittant phone/virtual meetings through April
21x 1,5 = 31.5 hours per staff member 5 x 1/2 = 2.5 hrs per staff member
total 34 hours per staff member.
Staff
Staff
Staff
Quality entertainment required quality sound equipment, stage, and
lighting to enhance the overall experience for the audience. In keeping
with the goal of working with a smaller budget while maintaining a
superior experience for those attending these too were negotiated for
2020. The stage size was reduced, and the sound provider was also
worked with to reduce the costs where possible.
Meet with Richard Peck, review equipment downgrade options and price
reduction. Thursday to provide own back-line to reduce 1-day tech cost.
Load-in schedule to be worked out; Thursday AM for direct line install
The 2020 West Chicago Railroad Days web feature was fully developed to
include all the entertainment lineup, vendor applications, bus schedule
and location (considering construction), new carnival pricing and
schedules. While this may seem easy, it is anything but. Whenever a
change is made to the lineup, additional video clips or sponsors are added,
changes must be made. In 2020 it was important to make the website
mobile device friendly as it is estimated that 80% of visitors will use a
mobile device for directions and to review activities.
Radio and TV commercials were in production as well as the printed
marketing materials i.e. fliers, posters, and City of West Chicago newsletter
copy.
Update software for festival website to accommodate improved mobil app
content display:
Modify all materials to reflect the one-price-all-day format and create a
exclusive flier to push out message; FB, email, maybe insert to City
newsletter.
34
34
34
4
24
6
55.00
55.00
55.00
55,00
55.00
55.00
20.00
18.00
55.00
20,00
20.00
20.00
55.00
55,00
55,00
220.00
220,00
1,870.00
680,00
612.00
220.00
480.00
60.00
120.00

===== PDF PAGE 77 =====
[Extraction: OCR (rendered-page OCR)]
Additional staff time fielding calls, reviewing CO! forwarded by vendor
insurance companies, parade,entertainment and vendor inquiries and
modifying reports, budgets to reflect small changes 20 19.00 380.00
er
Total of best estimate staff hours, activities and costs $ 9,921.50
HARD COST - Nonrefundable Deposits
American Mobile Staging: $1925
The Brennon Agency: $1,000 *it should be noted that all talent contracts
were completed and therefore the full $2,000 fee should have been paid;
50% was negotiated for the benefit of the City of West Chicago by the
Chamber. $2,925.00
Payment receipts were provided to the City of West Chicago

===== PDF PAGE 78 =====
[Extraction: OCR (rendered-page OCR)]
Exhibit A
Funding Agreement for Railroad Days for 2017 through 2021
THIS AGREEMENT is made and entered into on the 6th day of February 2017,
by and between the Western DuPage Chamber of Commerce (hereinafter referred to as
“Chamber”) and City of West Chicago, (hereinafter referred to as “City”),
li
In consideration of the covenants and agreements hereinafter contained, as well as
other good and valuable considerations, the Chamber and the City hereby agree
that the Chamber is an independent entity with respect to the City and agrees to
perform all services to create, plan, develop and execute the Railroad Days
Festival (hereinafter referred to as “Festival”) scheduled as follows:
2017: July 6-9
2018: July 12-15
2019; June 8 (parade only) and July 11 - 14
2020; July 9-12
2021: July 8-11
at Pioneer Park, 479 W. Forest Avenue, or another mutually agreeable location,
and that the City will provide a designated amount of financial support for such
Festival. The Festival will include a four-day carnival, and may include the
following: musical acts, a fireworks display, a beer garden, and a parade, with the
necessary infrastructure and marketing to support such. The City will provide the
following amounts for Festival components:
2017: $ 60,000
2018: $ 50,000
2019: $ 40,000
2020: $ 30,000
2021: $25,000
The City shall be responsible for no additional cash contributions beyond that
which is stated herein.
The Chamber may, at its sole discretion and as detailed in its Special Event
Assessment Form (described below) schedule additional entertainment and/or
attractions and use the City-funded infrastructure, so long as any additional, non-
negligible costs associated with such are funded from private sources, such as
sponsorships or donations. The Chamber has no authority or power to incur
debts, obligations or commitments of any kind whatsoever for or on behalf of the
City or to bind the City to any contract, agreement or employment agreement. In
consideration for funding received by the Chamber from the City as primary
financial contributor, the City’s expectations associated with the Festival are
more fully described in the addendum that is attached hereto and made apart
hereof as Exhibit “B”

===== PDF PAGE 79 =====
[Extraction: OCR (rendered-page OCR)]
The services which the Chamber will perform include, but are not limited to,
planning, organizing and supervising the Festival, making arrangement for the
Festival site, negotiation of contracts with responsible independent contractors or
vendors, applying for all permits and licenses, and complying with all insurance
requirements. One supervisor of the Chamber shall attend and supervise the entire
Festival. The Chamber agrees to pay or have paid all contractual obligations
associated with the Festival, to coordinate and certify required Bassett training,
and to obtain such through the City if such is available at the time training is
scheduled, for all volunteers working with the beer tent, and to obtain all required
licenses and deposits; copies of all invoices, receipts and checks to vendors shall
be provided prior to the City making the payment as detailed in Section 4(A)(4)
below. At all times, the Chamber will comply with all City Codes and
Ordinances and Special Event Policy that are in effect. However, should a higher
level of government mandate any new laws that the City is required to enforce
and should the City Council approve a new law that does not specifically deal
with festivals but rather improves and addresses the health, safety and welfare of
West Chicago residents and its visitors, then the Chamber shall be obligated to
comply. The Chamber shall not open any portion of the Festival until the
respective permits are obtained and approvals are granted and all insurance
requirements are satisfied.
The City’s responsibilities stated below are limited to the following:
A. Providing financial support as detailed above for 2017 through 2021 paid
in installments, to be used to help cover the cost of activities and the
Chamber’s role in producing the Festival for community-wide benefit.
Funds will be released so long as the submittal requirements have been
met as per Sections 6 and 7 of this Agreement.
1; The City agrees to pay the Chamber (or its designee, as specified
in writing) 50% by the end of the week following the second City
Council meeting in February as seed money for contractual
obligations directly related to the Festival.
2 The City agrees to pay the Chamber (or its designee, as specified
in writing) 25% for contractual obligations directly related to the
Festival by the end of the week following the first City Council
meeting in May.
3. The City agrees to pay the Chamber (or its designee as specified in
writing) 10% for contractual obligations directly related to the
Festival by the end of the week following the second City Council
meeting in June.
4. The City agrees to pay the Chamber (or its designee, as specified
in writing) the final 15% in consideration of all contractual
requirements being met, and after the Chamber has provided to the
City copies of all invoices, receipts and checks to vendors for
expense receipts no less than the amounts designated for each year

===== PDF PAGE 80 =====
[Extraction: OCR (rendered-page OCR)]
in Section 2 above, together with its final written report including a
summary financial report following the format and level of detail
of Exhibit “C” attached hereto, has had all final paperwork
accepted by the Public Affairs Committee, and has made its final
appearance at the first available Public Affairs Committee meeting
after the Festival.
Should any submittal deadline not be met and/or should the
information submitted be deemed incomplete, the City will
withhold payment until the submittal is satisfactory. The Chamber
will be paid within thirty (30) days of the City receiving a
complete and satisfactory submittal.
No additional funds shall be provided to the Chamber beyond
those specifically detailed in this Agreement, except that the City
of West Chicago shall maintain a membership with the Chamber at
the Platinum level for the years 2017 through 2021.
B. Providing the following in-kind services with approval of the City
Administrator:
1,
2.
a
nd
The Public Works Department will provide barricades and ensure
water hook-up.
The Police Department will provide security during hours of
operation of the Festival and for one hour before and after the
approved hours of operation.
The Community Development Department will provide inspectors
for inspection of all carnival type rides and vendors and for
inspection of the general layout of site.
The City will waive associated application and permit fees.
The City will work with Groot Industries to provide a garbage
dumpster.
The City will provide traffic management on all public streets.
The City will provide rolling street closures associated with the
parade, if a parade is held.
The Chamber shall be responsible for turf restoration to the
satisfaction of the Park District, or other owner, as applicable for a
different Festival location. The City shall no longer be responsible
for turf restoration after the Festival.
The Chamber has no stated management fee, but reserves the right to plan and
manage the event and enjoy the exclusive benefit of any profit resulting from
such.
The Chamber shall communicate progress and compliance with the terms of this
Agreement at the request of the City. The final post-Festival report shall include a
recap of the Festival and detail the successes and challenges, and accounting of

===== PDF PAGE 81 =====
[Extraction: OCR (rendered-page OCR)]
10.
expenses of not less than the amounts designated for each year in Section 2 above
related to the Festival accompanied by copies of invoices, receipts and checks to
vendors.
The Chamber shall comply with the following submittal deadlines and all other
submittal dates as indicated on the Special Event Permit Application.
e March 31° — Submit Special Event Permit Application (including, if
applicable, map of parade route, location and times of street closures),
Fireworks Application, Carnival Application and associated
documentation, if applicable, including Certificates of Insurance from the
Western DuPage Chamber of Commerce and those specific to the
Fireworks and Carnival.
¢ April 15" — Attend an Application Review meeting to be scheduled by the
City, and at least one (1) coordination meeting per month (approximately
May 1, June 1, and July 1) in preparation for the event.
° May 15" — Submit marketing insert in English and Spanish for City
newsletter.
e June 30" - Submit written confirmation of scheduled inspections from
Community Development Department, West Chicago Fire Protection
District and the DuPage County Health Department. Written confirmation
shall be provided that all carnival workers have had their required
background checks by this date. If there is a beer tent, written
confirmation shall be provided that indicates that Bassett training, through
the City if such is available, and ticket seller training occurred by this date.
¢ June 30" - Secure the site and obtain all required approvals for a
compliant fireworks display, if applicable.
If either party elects to cancel this agreement, than such shall be done via written
notification to the other party by December 31 of the year preceding the next
scheduled Railroad Days event.
If either party elects to enforce the provisions of this contract in a court of law, the
venue shall be in the Circuit Court of DuPage County. The successful party in
any action to enforce the terms of this Agreement is entitled to reimbursement for
its reasonable costs and attorney’s fees.
The Chamber agrees to maintain, at its expense, workers’ compensation
insurance, and to fully protect its employees from any and all claims filed under
the Workers’ Compensation or similar statutes of this State. Such insurance shall
be maintained in those amounts required by statute. The Chamber agrees to
maintain, at its own expense, general liability insurance in amounts not less than
$5,000,000 aggregate and shall name the City, the West Chicago Park District, the
West Chicago Fire Protection District, and their respective officials, agents,
employees and volunteers all as additional insureds under the policy. The

===== PDF PAGE 82 =====
[Extraction: OCR (rendered-page OCR)]
Chamber’s insurance coverage shall be primary as respects the City, the West
Chicago Park District, the West Chicago Fire Protection District, and their
respective officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the City, the West Chicago Park District, the West
Chicago Fire Protection District, and their respective officials, employees, agents
and volunteers shall be excess of the Chamber’s insurance and shall not contribute
with it. The Chamber shall ensure that the City receives original certificates of
insurance and endorsements evidencing the existence of such coverage by the end
of March each year, which shall be continued during any periods in which this
Agreement is in force.
The Chamber hereby agrees to indemnify and hold harmless the City of West
Chicago and the West Chicago Park District and their directors, officers, agents
and employees from and against any and all claims, demands, actions, causes of
action and other liabilities and expenses, including but not limited to attorney’s
fees, arising out of or in connection with the Festival, including but not limited to
any such claims that may be asserted by any employees of the Chamber, any
contractor, vendor or other service provider for the Festival. This indemnification
provision shall survive the term of this agreement or any cancellation or
abandonment of the terms and conditions contemplated herein.
The Chamber is responsible for obtaining, verifying and retaining all vendor and
participant Certificates of Insurance and Waivers.
The Chamber hereby agrees that any and all work conducted at the Festival site
shall be performed in accordance with all applicable laws of the City to provide a
safe working environment for the Festival workers, volunteers and general public.
Furthermore, the Chamber agrees to secure by means of contract/agreement with
vendors for fireworks and carnival to provide additional insurance coverage as
primary as respects the City, West Chicago Park District and the West Chicago
Fire Protection District and their respective officials, agents, employees and
volunteers. Any insurance or self-insurance maintained by the City, the West
Chicago Park District, and the West Chicago Fire Protection District and their
respective officials, employees, agents and volunteers shall be excess of the
vendor’s insurance and shall not contribute with it. The Chamber is responsible
for ensuring that all insurance requirements are met.
The Chamber hereby grants the City permission to talk directly with its insurance
company to ensure that the Certificate of Insurance and the Endorsements comply
with the terms of this Agreement and the City Code. The Chamber shall also
secure the written authorization of the companies conducting the Fireworks and
the Carnival to allow the City permission to talk directly with their respective
insurance companies to ensure that the Certificate of Insurance and the
Endorsements comply with the terms of this Agreement and the City Code.

===== PDF PAGE 83 =====
[Extraction: OCR (rendered-page OCR)]
11. Neither this agreement nor any interest herein, or claim hereunder, shall be
assigned or transferred by either the City or the Chamber.
CITY OF WEST CHICAGO WESTERN DUPAGE
CHAMBER OF COMMERCE
By: By:
Ruben Pineda
Mayor Name:
Title:
Date: Date:
Attest: Attest:
By: By:
Nancy M. Smith Name:
Title:
City Clerk

===== PDF PAGE 84 =====
[Extraction: OCR (rendered-page OCR)]
RAILROAD DAYS FUNDING AGREEMENT 2017 THROUGH 2021
ADDENDUM NO. 1
THIS Addendum to the Funding Agreement for Railroad Days for 2017 through
2021, is made and entered into as of the date the last undersigned Party executes the Addendum
(“Effective Date”), by and between the Western DuPage Chamber of Commerce (hereinafter
referred to as “Chamber”) and City of West Chicago, (hereinafter referred to as “City”), and
collectively referred to as the Parties.
RECITALS
WHEREAS, the City is an Illinois home rule municipality duly organized, existing and
created under the laws of the State of Illinois, having the rights, powers and authority set forth in
the Illinois Municipal Code, 65 ILCS 5/1 et seg., and other statutes of the State of Illinois; and
WHEREAS, the Chamber is an Illinois not for profit corporation; and
WHEREAS, in February, 2017, the Parties entered into an Agreement whereby the
Chamber would be responsible for the conduct of the Annual Railroad Days Festival,
(hereinafter referred to as Railroad Days Festival), for the calendar years 2017 through 2021;
and
WHEREAS, the City therein agreed to provide certain funding for the Railroad Days
Festival, as more fully set forth in the Funding Agreement for Railroad Days for 2017 through
2021, a copy of which is attached hereto and incorporated herein by reference as Exhibit “A”;
and
WHEREAS, as a result of the 2020 COVID-19 Pandemic and the restrictions imposed
on public gatherings by the Center for Disease Control (“CDC”), the Illinois Department of
Public Health (“IDPH”) and the General Orders of Illinois Governor Pritzker and the Guidance
set forth therein, the 2020 Annual Railroad Days was cancelled; and
WHEREAS, based upon the evolution of conditions related to the COVID-19
Pandemic, the Parties have determined that it is in their respective best interest to address the
potential limitations which may be imposed upon such events in the future, including the 2021
Railroad Days Festival; and
WHEREAS, the Parties deem it in their respective best interests to impose conditions
which will allow the Railroad Days Festival to proceed, provided there are no health conditions
or restrictions which would otherwise prevent the conduct of the Festival; and

===== PDF PAGE 85 =====
[Extraction: OCR (rendered-page OCR)]
WHEREAS, the Parties have agreed to enter into an Addendum to the Funding
Agreement for Railroad Days for 2017 through 2021, to address these emerging concerns and
to protect the public funds utilized as part of the City’s financial undertaking in connection with
Railroad Days; and
WHEREAS, the Parties have agreed to memorialize their respective understanding in
the instant Addendum.
NOW THEREFORE, in consideration of the premises, mutual covenants and promises
set forth in this Addendum, and for other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the Parties, intending to be legally bound, hereby
agree as follows:
1. INCORPORATION OF RECITALS AND EXHIBITS. The
statements, representations, covenants and recitations set forth in the foregoing
recitals are integral and material to this Addendum and are incorporated into and
made a part of this Addendum as though they were fully set forth in this Section 1.
The Exhibits referred to in this Addendum and attached to or incorporated into it by
reference are incorporated by reference into and made a part of this Addendum as
though they were fully set forth in this Section 1.
2. RESPONSIBILITIES OF THE CHAMBER. In connection with the
2021 Railroad Days Festival, the Chamber shall comply with all Executive Orders
of the Office of the Governor of the State of Illinois and to conduct the Railroad
Days Festival in accordance with all Centers for Disease Control (CDC) and
Illinois Department of Public Health (IDPH) Guidelines and restrictions.
The Chamber shall, in all of its contractual and other arrangements for the Railroad
Days Festival, ensure that any and all required deposits relating thereto are fully
refundable in the event of a health-related condition requires the rescheduling or
cancellation of the Railroad Days Festival. Further, any and all contractual
undertakings for the Railroad Days Event shall include a provision, in addition to
any force majeure clause, which excuses performance of the Chamber in the event
of a public health situation, and further provides that there shall not be any cost
related to the rescheduling or cancellation of the Railroad Days Festival to the
Chamber as a result thereof.
The Chamber shall monitor any and all CDC regulations and Guidelines, IDPH
regulations and Guidelines and Executive Orders of the Governor relative to public
gatherings and any such restrictions that may impact the 2021 Railroad Days
Festival. The Chamber shall provide periodic status updates to the City relative to
the impact of any such restrictions or regulations promulgated by any governmental
authority or agency.

===== PDF PAGE 86 =====
[Extraction: OCR (rendered-page OCR)]
The Chamber shall undertake all measures necessary to mitigate any and all
financial implications relating to the Railroad Days Festival, including any required
infrastructure, labor, entertainment, food and beverage, security service and other
related costs and services in the event the Railroad Days Festival is required to be
rescheduled or cancelled as a result of any action by the government, as set forth
more fully herein.
In no event shall the City be financially responsible for any costs or expenses as a
result of the rescheduling or cancellation of the Railroad Days Festival resulting
from public gathering restrictions as set forth above.
3. COMPLIANCE WITH LAWS, MUNICIPAL ORDINANCES,
PERMITS, POLICIES, RULES AND REGULATIONS. The City and the
Chamber agree they shall comply at all times with all State and Federal laws,
municipal ordinances, codes, permits, policies, rules, regulations, Executive Orders
of the Office of the Governor, IDPH restrictions and Guidelines and CDC
restrictions and Guidelines applicable to the Railroad Days Festival. The City and
the Chamber shall also require all sponsors, concessionaires, artists, volunteers, and
contractors involved in the planning, administration, or participation in the Railroad
Days Festival to agree to comply with all such laws, ordinances, codes, permits,
policies, rules and regulations.
4. DURATION. This Addendum shall be in effect from the date the last of
the undersigned Parties signs it and shall remain in full force and effect through the
conclusion of the Funding Agreement for Railroad Days for 2017 through 2021,
the 2021 Annual Railroad Days Festival.
5. ASSIGNMENT. No Party may assign or subcontract its rights or
obligations under this Addendum, either in whole or in part, without the prior
written consent of the other Party, which shall not be unreasonably withheld or
delayed. Furthermore, no assignment, even if consented to, shall in any way reduce
or eliminate the liability of the assignee for obligations accrued prior to such
assignment.
6. TERMS AND CONDITIONS INCORPORATED. All terms and
conditions set forth in the Funding Agreement for Railroad Days for 2017 through
2021, which is attached hereto as Exhibit “A”, to the extent not otherwise altered
by this Addendum, shall remain in full force and effect. To the extent there is a
discrepancy between said Funding Agreement and this Addendum, the terms of the
Addendum are controlling.
7. ENTIRE ADDENDUM. This Addendum constitutes the entire
agreement between the Parties relating to the subject matter of this Addendum and
supersedes all prior understandings, agreements, discussions, or representations,
whether written or oral, with respect to such subject matter. This Addendum
cannot be varied, modified, waived, or amended except in writing and executed by
both Parties to this Addendum. Each Party to this Addendum acknowledges that it
3

===== PDF PAGE 87 =====
[Extraction: OCR (rendered-page OCR)]
has not executed it in reliance on any promise, representation, inducement, or
warranty that is not contained herein.
8. MODIFICATIONS TO ADDENDUM. Modifications and amendments
to this Addendum, including any exhibits hereto, shall be enforceable only if they
are in writing and are signed by authorized representatives of both Parties. Any
such modification shall be deemed, together with the Addendum to be one
Agreement.
9. WAIVER. No term or provision of this Addendum shall be deemed
waived and no breach excused unless such waiver or consent is in writing and
signed by the Party claimed to have waived or consented. A waiver by either of the
Parties of any of the covenants, conditions or agreements to be performed by the
other hereunder shall not be construed to be a waiver of any succeeding breach
thereof.
10. GOVERNING LAW. This Addendum shall be governed by and subject
to the laws and exclusive jurisdiction of the courts of the State of Illinois, County of
DuPage.
11. NOTICES. Any notice which is required or permitted under this
Addendum shall be in writing and deemed given when actually delivered, if
delivered by private messenger service, hand delivery; overnight couriers; email
transmission, with an acknowledgment of receipt; or facsimile transmission; or
three (3) days following deposit in the United States Mail, postage prepaid by
certified or registered mail, return receipt requested, provided any delivery method
from the list above used must include a record of actual delivery to the specified
address or facsimile number, and the notice must be addressed to the Party to which
notice is directed at its address as set forth below, or to such other address as may
be specified from time to time by either Party in writing:
If to the City: City of West Chicago
Attn: Michael Guttman, City Administrator
475 Main Street
West Chicago, IL 60185
If to the Chamber: Western DuPage Chamber of Commerce
Attn: David J. Sabathne
306 Main Street
West Chicago, IL 60185
12. SEVERABILITY. If any provision of this Addendum will be held to be
invalid or unenforceable for any reason, the remaining provisions will continue to
be valid and enforceable. If a court finds that any provision of the Addendum is
invalid or unenforceable, but that by limiting such provision it would become valid

===== PDF PAGE 88 =====
[Extraction: OCR (rendered-page OCR)]
and enforceable, then such provision will be deemed to be written, construed and
enforced as so limited.
13. HEADINGS NOT CONTROLLING. The headings in this Addendum
are for reference purposes only and shall not be construed as a part of this
Addendum.
14. FORCE MAJEURE. No Party shall be responsible for any failure to
comply with, or for any delay in the performance of, the terms of this Addendum
where such failure or delay is caused by, or in any manner arises or results from, a
cause beyond the reasonable control of the affected Party. These events shall
include, but not be restricted to, power outage, fire, flood, earthquake, serious
accident, civil disturbance, war, rationing, allocation or embargo, strikes or labor
problems or failures in public networks, inability to secure necessary materials, acts
of God, any government restrictions imposed upon public gatherings, Executive
Orders of the Governor, CDC restrictions and Guidelines, IDPH restrictions and
Guidelines or acts of any government or any agency or branch thereof. The Party
claiming a force majeure must notify the other Party in writing of the force majeure
event within seven (7) days of the occurrence.
15. CAPACITY AND AUTHORITY. The Parties warrant and represent to
each other that each is duly organized, and validly and presently existing in good
standing under the laws of the State of Illinois, and each has authority to enter into
this Addendum and perform its obligations hereunder.
16. VOLUNTARY UNDERTAKING; LEGAL REPRESENTATION.
The Parties acknowledge that this Addendum is executed voluntarily by each of
them, without duress or undue influence on the part of, or on behalf of, either of
them. The Parties further acknowledge that they have, or have had the opportunity
for, legal representation in the negotiation of, and in the performance of, this
Addendum by counsel of their choosing, and that they have read this Addendum,
have had it fully explained to them by their respective counsel, and that they are
fully aware of, and understand the contents of, and the consequences and effect of,
this Addendum.
17. RELATIONSHIP. Nothing contained in this Addendum will be deemed
to alter or modify the relationship between the Parties as it existed prior to the
Effective Date of this Addendum, or to cause any Party to be responsible in any
way for the actions, liabilities, debts, or obligations of the other Party in any
manner other than as set forth explicitly in this Addendum.
18. SIGNATORIES. The individuals whose signatures are affixed to this
Addendum in a representative capacity represent and warrant that they are
authorized to execute the Addendum on behalf of and to bind the entity on whose
behalf his or her signature is affixed.

===== PDF PAGE 89 =====
[Extraction: OCR (rendered-page OCR)]
19. COUNTERPARTS. This Addendum may be signed by the Parties in
counterparts, both of which when taken together shall be deemed an original
Addendum.
20. FACSIMILE SIGNATURES. This Agreement shall be binding on the
Parties through facsimile signatures.
IN WITNESS WHEREOF, the Parties have caused this instrument to be executed under
the seals of their undersigned representatives with binding authority, as of the Effective Date:
CITY OF WEST CHICAGO WESTERN DUPAGE CHAMBER OF
COMMERCE
Dated Dated
By: By:
Ruben Pineda, Mayor David J. Sabathne, President
ATTEST ATTEST
F:\PKB\West Chicago\2020 Railroad Days Amendment\Addendum to Railroad Days Funding 2017-2021.docx

===== PDF PAGE 90 =====
[Extraction: OCR (rendered-page OCR)]
RAILROAD DAYS FUNDING AGREEMENT 2017 THROUGH 2021
ADDENDUM NO. 1
THIS Addendum to the Funding Agreement for Railroad Days for 2017 through
2021, is made and entered into as of the date the last undersigned Party executes the Addendum
(“Effective Date”), by and between the Western DuPage Chamber of Commerce (hereinafter
referred to as “Chamber”) and City of West Chicago, (hereinafter referred to as “City”), and
collectively referred to as the Parties.
RECITALS
WHEREAS, the City is an Illinois home rule municipality duly organized, existing and
created under the laws of the State of Illinois, having the rights, powers and authority set forth in
the Illinois Municipal Code, 65 ILCS 5/1 et seq., and other statutes of the State of Illinois; and
WHEREAS, the Chamber is an Illinois not for profit corporation; and
WHEREAS, in February, 2017, the Parties entered into an Agreement whereby the
Chamber would be responsible for the conduct of the Annual Railroad Days Festival,
(hereinafter referred to as Railroad Days Festival), for the calendar years 2017 through 2021;
and
WHEREAS, the City therein agreed to provide certain funding for the Railroad Days
Festival, as more fully set forth in the Funding Agreement for Railroad Days for 2017 through
202], a copy of which is attached hereto and incorporated herein by reference as Exhibit “A”;
and
WHEREAS, as a result of the 2020 COVID-19 Pandemic and the restrictions imposed
on public gatherings by the Center for Disease Control (“CDC”), the Illinois Department of
Public Health (“IDPH”) and the General Orders of Illinois Governor Pritzker and the Guidance
set forth therein, the 2020 Annual Railroad Days was cancelled; and
WHEREAS, based upon the evolution of conditions related to the COVID-19
Pandemic, the Parties have determined that it is in their respective best interest to address the
potential limitations which may be imposed upon such events in the future, including the 2021
Railroad Days Festival; and
WHEREAS, the Parties deem it in their respective best interests to impose conditions
which will allow the Railroad Days Festival to proceed, provided there are no health conditions
or restrictions which would otherwise prevent the conduct of the Festival; and

===== PDF PAGE 91 =====
[Extraction: OCR (rendered-page OCR)]
WHEREAS, the Parties have agreed to enter into an Addendum to the Funding
Agreement for Railroad Days for 2017 through 2021, to address these emerging concerns and
to protect the public funds utilized as part of the City’s financial undertaking in connection with
Railroad Days; and
WHEREAS, the Parties have agreed to memorialize their respective understanding in
the instant Addendum.
NOW THEREFORE, in consideration of the premises, mutual covenants and promises
set forth in this Addendum, and for other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the Parties, intending to be legally bound, hereby
agree as follows:
1. INCORPORATION OF RECITALS AND EXHIBITS. The
statements, representations, covenants and recitations set forth in the foregoing
recitals are integral and material to this Addendum and are incorporated into and
made a part of this Addendum as though they were fully set forth in this Section 1.
The Exhibits referred to in this Addendum and attached to or incorporated into it by
reference are incorporated by reference into and made a part of this Addendum as
though they were fully set forth in this Section 1.
2. RESPONSIBILITIES OF THE CHAMBER. In connection with the
2021 Railroad Days Festival, the Chamber shall comply with all Executive Orders
of the Office of the Governor of the State of Illinois and to conduct the Railroad
Days Festival in accordance with all Centers for Disease Control (CDC) and
Illinois Department of Public Health (IDPH) Guidelines and restrictions.
The Chamber shall, in all of its contractual and other arrangements for the Railroad
Days Festival, ensure that any and all required deposits relating thereto are fully
refundable in the event of a health-related condition requires the rescheduling or
cancellation of the Railroad Days Festival. Further, any and all contractual
undertakings for the Railroad Days Event shall include a provision, in addition to
any force majeure clause, which excuses performance of the Chamber in the event
of a public health situation, and further provides that there shall not be any cost
related to the rescheduling or cancellation of the Railroad Days Festival to the
Chamber as a result thereof.
The Chamber shall monitor any and all CDC regulations and Guidelines, IDPH
regulations and Guidelines and Executive Orders of the Governor relative to public
gatherings and any such restrictions that may impact the 2021 Railroad Days
Festival. The Chamber shall provide periodic status updates to the City relative to
the impact of any such restrictions or regulations promulgated by any governmental
authority or agency.

===== PDF PAGE 92 =====
[Extraction: OCR (rendered-page OCR)]
The Chamber shall undertake all measures necessary to mitigate any and all
financial implications relating to the Railroad Days Festival, including any required
infrastructure, labor, entertainment, food and beverage, security service and other
related costs and services in the event the Railroad Days Festival is required to be
rescheduled or cancelled as a result of any action by the government, as set forth
more fully herein.
In no event shall the City be financially responsible for any costs or expenses as a
result of the rescheduling or cancellation of the Railroad Days Festival resulting
from public gathering restrictions as set forth above.
3. COMPLIANCE WITH LAWS, MUNICIPAL ORDINANCES,
PERMITS, POLICIES, RULES AND REGULATIONS. The City and the
Chamber agree they shall comply at all times with all State and Federal laws,
municipal ordinances, codes, permits, policies, rules, regulations, Executive Orders
of the Office of the Governor, IDPH restrictions and Guidelines and CDC
restrictions and Guidelines applicable to the Railroad Days Festival. The City and
the Chamber shall also require all sponsors, concessionaires, artists, volunteers, and
contractors involved in the planning, administration, or participation in the Railroad
Days Festival to agree to comply with all such laws, ordinances, codes, permits,
policies, rules and regulations.
4. | DURATION. This Addendum shall be in effect from the date the last of
the undersigned Parties signs it and shall remain in full force and effect through the
conclusion of the Funding Agreement for Railroad Days for 2017 through 2021,
the 2021 Annual Railroad Days Festival.
5. ASSIGNMENT. No Party may assign or subcontract its rights or
obligations under this Addendum, either in whole or in part, without the prior
written consent of the other Party, which shall not be unreasonably withheld or
delayed. Furthermore, no assignment, even if consented to, shall in any way reduce
or eliminate the liability of the assignee for obligations accrued prior to such
assignment.
6. TERMS AND CONDITIONS INCORPORATED. All terms and
conditions set forth in the Funding Agreement for Railroad Days for 2017 through
2021, which is attached hereto as Exhibit “A”, to the extent not otherwise altered
by this Addendum, shall remain in full force and effect. To the extent there is a
discrepancy between said Funding Agreement and this Addendum, the terms of the
Addendum are controlling.
7. ENTIRE ADDENDUM. This Addendum constitutes the entire
agreement between the Parties relating to the subject matter of this Addendum and
supersedes all prior understandings, agreements, discussions, or representations,
whether written or oral, with respect to such subject matter. This Addendum
cannot be varied, modified, waived, or amended except in writing and executed by
both Parties to this Addendum. Each Party to this Addendum acknowledges that it
3

===== PDF PAGE 93 =====
[Extraction: OCR (rendered-page OCR)]
has not executed it in reliance on any promise, representation, inducement, or
warranty that is not contained herein.
8. MODIFICATIONS TO ADDENDUM. Modifications and amendments
to this Addendum, including any exhibits hereto, shall be enforceable only if they
are in writing and are signed by authorized representatives of both Parties. Any
such modification shall be deemed, together with the Addendum to be one
Agreement.
9. WAIVER. No term or provision of this Addendum shall be deemed
waived and no breach excused unless such waiver or consent is in writing and
signed by the Party claimed to have waived or consented. A waiver by either of the
Parties of any of the covenants, conditions or agreements to be performed by the
other hereunder shall not be construed to be a waiver of any succeeding breach
thereof.
10. GOVERNING LAW. This Addendum shall be governed by and subject
to the laws and exclusive jurisdiction of the courts of the State of Illinois, County of
DuPage.
11. NOTICES. Any notice which is required or permitted under this
Addendum shall be in writing and deemed given when actually delivered, if
delivered by private messenger service, hand delivery; overnight couriers; email
transmission, with an acknowledgment of receipt; or facsimile transmission; or
three (3) days following deposit in the United States Mail, postage prepaid by
certified or registered mail, return receipt requested, provided any delivery method
from the list above used must include a record of actual delivery to the specified
address or facsimile number, and the notice must be addressed to the Party to which
notice is directed at its address as set forth below, or to such other address as may
be specified from time to time by either Party in writing:
If to the City: City of West Chicago
Attn: Michael Guttman, City Administrator
475 Main Street
West Chicago, IL 60185
If to the Chamber: Western DuPage Chamber of Commerce
Attn: David J. Sabathne
306 Main Street
West Chicago, IL 60185
12. SEVERABILITY. If any provision of this Addendum will be held to be
invalid or unenforceable for any reason, the remaining provisions will continue to
be valid and enforceable. If a court finds that any provision of the Addendum is
invalid or unenforceable, but that by limiting such provision it would become valid

===== PDF PAGE 94 =====
[Extraction: OCR (rendered-page OCR)]
and enforceable, then such provision will be deemed to be written, construed and
enforced as so limited.
13. HEADINGS NOT CONTROLLING. The headings in this Addendum
are for reference purposes only and shall not be construed as a part of this
Addendum.
14, FORCE MAJEURE. No Party shall be responsible for any failure to
comply with, or for any delay in the performance of, the terms of this Addendum
where such failure or delay is caused by, or in any manner arises or results from, a
cause beyond the reasonable control of the affected Party. These events shall
include, but not be restricted to, power outage, fire, flood, earthquake, serious
accident, civil disturbance, war, rationing, allocation or embargo, strikes or labor
problems or failures in public networks, inability to secure necessary materials, acts
of God, any government restrictions imposed upon public gatherings, Executive
Orders of the Governor, CDC restrictions and Guidelines, IDPH restrictions and
Guidelines or acts of any government or any agency or branch thereof. The Party
claiming a force majeure must notify the other Party in writing of the force majeure
event within seven (7) days of the occurrence.
15. CAPACITY AND AUTHORITY. The Parties warrant and represent to
each other that each is duly organized, and validly and presently existing in good
standing under the laws of the State of Illinois, and each has authority to enter into
this Addendum and perform its obligations hereunder.
16. VOLUNTARY UNDERTAKING; LEGAL REPRESENTATION.
The Parties acknowledge that this Addendum is executed voluntarily by each of
them, without duress or undue influence on the part of, or on behalf of, either of
them. The Parties further acknowledge that they have, or have had the opportunity
for, legal representation in the negotiation of, and in the performance of, this
Addendum by counsel of their choosing, and that they have read this Addendum,
have had it fully explained to them by their respective counsel, and that they are
fully aware of, and understand the contents of, and the consequences and effect of,
this Addendum.
17. RELATIONSHIP. Nothing contained in this Addendum will be deemed
to alter or modify the relationship between the Parties as it existed prior to the
Effective Date of this Addendum, or to cause any Party to be responsible in any
way for the actions, liabilities, debts, or obligations of the other Party in any
manner other than as set forth explicitly in this Addendum.
18. SIGNATORIES. The individuals whose signatures are affixed to this
Addendum in a representative capacity represent and warrant that they are
authorized to execute the Addendum on behalf of and to bind the entity on whose
behalf his or her signature is affixed.

===== PDF PAGE 95 =====
[Extraction: OCR (rendered-page OCR)]
19. COUNTERPARTS. This Addendum may be signed by the Parties in
counterparts, both of which when taken together shall be deemed an original
Addendum.
20. FACSIMILE SIGNATURES. This Agreement shall be binding on the
Parties through facsimile signatures.
IN WITNESS WHEREORF, the Parties have caused this instrument to be executed under
the seals of their undersigned representatives with binding authority, as of the Effective Date:
CITY OF WEST CHICAGO WESTERN DUPAGE CHAMBER OF
COMMERCE
Dated Dated
By: By:
Ruben Pineda, Mayor David J. Sabathne, President
ATTEST ATTEST
F:\PKB\West Chicago\2020 Railroad Days Amendment\Addendum to Railroad Days Funding 2017-2021 .docx

===== PDF PAGE 96 =====
[Extraction: OCR (rendered-page OCR)]
WEST CHICAGO
POLICE DEPARTMENT
MONTHLY REPORT
OCTOBER 2020
Michael Uplegger, Chief of Police

===== PDF PAGE 97 =====
[Extraction: visually verified transcription of rendered page]
Monthly Report
TABLE OF CONTENTS
Contents
Organizational Chart 3
Department Overview 4
Personnel 5
Criminal Activities 7
Monthly Performance 11
Officer Activities 12

===== PDF PAGE 98 =====
[Extraction: OCR (rendered-page OCR)]
Organizational Chart
Monthly Report
West Chicago Police Department
October 2020
Chief of Police
(1)
Administrative
Assistant
(1)
Management Analyst
(1)
Deputy Chief
(1)
earn lene
Operations Commander |,
(1)
Training Officer
(1)
Community Relations
Officer
(1)
Evening Shift
Sergeant
(2)
|
Day Shift Sergeant |
(2)
PatrolOfficers PatrolOfficers
(12) (10)
Community Service
Officer
(1)
Investigations
Sergeant
(1)
| Administrative
Sergeant
(1)
Detectives
(6)
SchoolResource
Officer
(2)
Evidence Custodian
(1)
Social Worker
(1)
RecordsPersonnel
Contractual
(3)

===== PDF PAGE 99 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Department Overview
The Mission of the West Chicagy Police Department is to Protect life and Liberty, Provide Quality Police
Services, and Forge Community Partnerships with Integrity and Professionalism.
There are three units in the Police Department: Office of the Chief of Police, Support Services Unit
and Operations Unit.
The Office of the Chief of Police’s primary responsibility is to provide general management direction
and control for the Department. The Office of the Chief of Police consists of the Management
Analyst, and the Administrative Assistant.
The Support Services Unit consists of Vehicle and Building Maintenance, Records and Social Services.
The Operations Unit consists of Uniformed Patrol, Training Officer, Community Relations,
Investigations, School Resource Officers, Evidence/Property and Community Service Officers.

===== PDF PAGE 100 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Personnel
On October 1, Officer Makofski retired after thirty years of service to the City. The Department
wishes him well in his future endeavors.
On October 24", Officer Nathan Hunt successfully completed the Field Training Program and is now
certified for solo patrol duties. He has been assigned to a night shift.
Effective October 25", Officer Ed Berg has been assigned to the position of Department Training
Coordinator.
On October 3", the West Chicago Police Department Explorers provided traffic control for the City’s
pumpkin decorating contest and give away.

===== PDF PAGE 101 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Personnel
During the month of October, the Citizens Police Academy met four times. The sessions covered traffic
enforcement, investigations, forensic evidence and court proceedings. The topics discussed during the
sessions were reinforced with hands-on scenarios.

===== PDF PAGE 102 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Criminal Activities
Criminal Damage to Property:
Person(s) unknown damaged a vehicle in the 100 block of Wycliffe Dr. Scratches were discovered to
the paint on the driver side mirror and front and rear bumpers.
Person(s) unknown damaged a vehicle in the 1200 block of S. Neltnor Blvd. A paver brick had been
thrown through the back window.
Person(s) unknown using an unknown means shattered the front window to an apartment in the 500
block of Carriage Dr.
Person(s) unknown using an unknown means broke the front window of a residence in the 700 block
of S. Oak St.
Person(s) unknown damaged a residence and vehicle in the 800 block of Main St. The front window
of the home and the rear window of the SUV were struck by BBs or pellets.
Person(s) unknown damaged an apartment and three vehicles in the 1200 block of Kings Cross. A BB
or pellet was used to damage the glass in a sliding patio door of the apartment. The three vehicles were
damaged as follows: one had the rear window broken, a second had a side window broken and the
rear window on the third was broken. The incident is believed to be gang-related.
Person(s) unknown damaged a vehicle on Easton Ave. Two driver side windows were shattered. The
damage appears to have been caused by BBs or pellets.
Battery:
A known person punched and choked the victim at a business in the 1700 block of Downs Dr. An
argument between two co-workers about how best to load a conveyer belt escalated to a physical
altercation. A witness corroborated the victim’s version of events and the suspect was issued a local
Ordinance citation for Battery.
A known person punched the victim as he exited Mr. A’s Liquor Store, located at 1400 S. Neltnor
Blvd. The fight was captured by the store security cameras. The suspect was identified, located and
interviewed at the Station, where he admitted to striking the victim. The suspect was issued a local
Ordinance citation for Battery.
Aggravated Battery/Mob Action:
A known person and an unknown person confronted the victim in the 1000 block of Woodside Dr.
The known suspect struck the victim in the abdomen and the left side of his face with a small baseball
bat before fleeing the area. Investigation is ongoing.

===== PDF PAGE 103 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Burglary From Motor Vehicle:
Person(s) unknown entered an unsecured vehicle in the 800 block of S. Oak St. and removed $90.00
and a Nissan key fob.
Person(s) unknown gained entry to a vehicle in the 100 block of Turner Ct. by shattering a driver side
window. The suspect then forced open the glove box of the car. At the time of the initial report, it was
unknown if anything was taken.
Person(s) unknown entered an unsecured vehicle in the 1000 block of Bishop St. and removed a purse
containing $80.00, a debit card and a driver’s license.
Theft Under $500.00:
An unknown person pumped $50.45 worth of gasoline into a vehicle at Thorntons, located at 1330 S.
Neltnor Blvd., and then left without paying. Attempts by officers to make contact with the suspect
were unsuccessful.
Theft Over $500.00:
Persons unknown broke into a drop box outside of the business office of Town and Country
Apartments, located at 700 W. Forest Ave. Taken from the box were three checks written for rent
payments.
Retail Theft:
Persons unknown removed fifteen bottles of alcohol from the Shell Gas station, located at 184 W.
North Ave. The suspects concealed the items in a tote bag and backpack and left the store. The alcohol
was valued at $617.85.
Theft of Auto Parts or Accessories:
Person(s) unknown cut the catalytic converter from a vehicle in the 500 block of Carriage Dr. The
item was valued at $400.00.
Person(s) unknown cut the catalytic converter from a vehicle in the 1200 block of Kings Cross. The
item was valued at $400.00.
Theft From Motor Vehicle:
Person(s) unknown removed a leaf blower from the open bed of a pickup truck in the 1200 block of
W. Washington St. The equipment was valued at $300.00. Investigation is ongoing.

===== PDF PAGE 104 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Deceptive Practices:
An unknown person on two separate occasions attempted to cash checks drawn on the account of the
Winfield Township Assessor’s Office, located at 130 Arbor Ave. The checks, which were determined
to be fraudulent, were made out for $4,485.00 and $8,355.00. The bank found the transactions
suspicious and prior to cashing the checks contacted the Township. Township staff confirmed the
checks were fraudulent and advised they did not know the subject who was attempting to cash them.
Investigation is ongoing.
Person(s) unknown cashed fraudulent checks on the account of a business located in the 900 block of
W. Washington St. Several checks written on behalf of the business and sent to various vendors had
the payee name changed; these checks were then cashed. Total of the checks cashed was $22,532.00.
Investigation is ongoing.
Fraud:
An unknown person used a credit card to pay a $400.00 rental fee for a skid-steer loader at a business
in the 600 block of W. Roosevelt Rd. The equipment was not returned when agreed upon. The business
learned the credit card used to pay for the rental was in the name of a person who was recently the
victim of identity theft and had not authorized the card to be issued in his name. Investigation is
ongoing.
Person(s) unknown applied for unemployment benefits with the Illinois Department of Employment
Security using the victim’s personal information. The victim, who resides in the 600 block of W.
Forest Ave., was made aware of this situation by her employer.
Person(s) unknown applied for unemployment benefits with the Illinois Department of Employment
Security using the victim’s personal information. The victim, who resides in the 900 block of Dunham
Dr., was alerted to this situation when he received via U.S. Mail a debit card loaded with funds.
An unknown person used a counterfeit $100.00 bill to pay for a delivery of food from a business in
the 100 block of N. Neltnor Blvd. The delivery driver provided change to the suspect in an apartment
building in the 800 block of Main St. Soon after leaving the building he realized the bill was fake.
Attempts to locate the offender in the building were unsuccessful.
Person(s) unknown emailed the victim advising there was a problem involving his computer and
provided a number to call if he wanted the issue corrected. The victim phoned the suspect and was
told there was fraudulent activity detected on his credit card and he needed to pay $15,000.00 to correct
the problem. At the direction of the suspect, the victim purchased $4,000.00 in gift cards and provided
the card numbers and redemption codes. The victim later learned that his credit card was not in fact
compromised. Investigation is ongoing.
An unknown person used three counterfeit $100.00 bills to purchase a reloadable credit card at
Walgreens, located at 125 N. Neltnor Blvd.

===== PDF PAGE 105 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Residential Burglary:
Person(s) unknown entered a locked apartment in the 400 block of Main St. An unknown tool had
been used to force an exterior door open. The residents reported $1,000.00 and a carry-on size suitcase
were missing.
Criminal Sexual Assault:
A known person is alleged to have sexually assaulted a juvenile victim at an apartment in the 1200
block of Kings Cross. The DuPage Children’s Center was notified to investigate the incident.
10

===== PDF PAGE 106 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Monthly Performance
Activities
Jul
Aug
YTD
Total
2020
2020
2020
2019
2019
Traffic
509
520
426
569
3,591
6,727
7,565
Stops
Traffic
202
224
217
1,471
4,545
Citations
Traffic
271
273
203
277
1,979
3,676
Warnings
Parking
133
114
§2
1,024
2,301
Citations
2,037
Traffic
71
57
63
557
739
905
Crashes
Incident
240
212
265
265
~ 2,215
2,676
3,058
Reports
11

===== PDF PAGE 107 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Report
Officer Activities
On August 15", West Chicago Police Department officers responded to the intersection of Neltnor
Blvd. and Main St. for a fatal motor vehicle crash involving a pedestrian. The investigation into this
incident revealed two vehicles had been street racing at the time of the crash. The driver of one of
those vehicles was arrested the day of the incident. Further investigation by detectives led to the
identification of the second involved vehicle and driver. On October 14" Detective Herbert obtained
an arrest warrant for the driver of the second car who had engaged in street racing. The suspect
surrendered himself at the Station and was charged with the offenses of Reckless Homicide and
Aggravated Street Racing. He was fingerprinted, photographed, posted bond and was released from
custody.
On October 20", Officers Rigler and Berg responded to the Depot, located at 508 Main St., for a call
of an unresponsive male in a car suffering an overdose of narcotics. Officers administered a dose of
Narcan and the subject became responsive. West Chicago Fire Protection District personnel arrived
and transported the individual to Northwestern Medicine Central DuPage Hospital.
On October 23", Officers Cummings, Eversole, Sauseda, Dominguez and Zepeda responded to the
1200 block of Kings Cross for a report of shots fired. Officers located four individuals standing near
a vehicle stopped in the roadway. One of the subjects was seen throwing an object into a wooded area.
The object was recovered and found to be a 9mm handgun. Evidence Technicians Rigler and Fabiani
responded to process the scene. Detectives Peterson, Herbert and Bowers responded to conduct
interviews. One of the individuals admitted to firing the gun into the ground. The DuPage County
State’s Attorney’s Office approved charges of Unlawful Use of a Weapon by a Felon and Reckless
Discharge of a Firearm. The arrestee was fingerprinted, photographed and transported to the DuPage
County Jail.
On October 3", officers responded to the 500 block of Kenwood Ave. for a report of shots fired at a
house. Three bullets were found to have struck a residence. No persons were injured. A canvass of
the neighborhood revealed a security camera that captured the incident, including the suspects arriving
in two vehicles. A description of the suspect vehicles was broadcast to neighboring agencies;
Warrenville Police Department Officers located one of the vehicles and initiated a traffic stop. The
suspects refused to yield, fleeing at a high rate of speed and were not apprehended at that time.
However, officers observed the occupants throw an object from the car. The object was recovered
and found to be a handgun. Meanwhile, Winfield Police Department officers located the second
suspect vehicle and conducted a traffic stop. The occupants of the second vehicle were interviewed
by Detectives Calabrese and Flanigan at the Station. The investigation continued over the course of
the next several weeks, and two suspects were identified. On October 29" the two suspects were taken
into custody and interviewed. The DuPage County State’s Attorney’s Office approved charges of
Aggravated Discharge of a Firearm against the alleged shooter. The individual identified as the driver
of the vehicle that fled from Warrenville officers was charged with Aggravated Discharge of a Firearm
and Aggravated Fleeing and Eluding. Both were fingerprinted, photographed and transported to the
DuPage County Jail.
12