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ITY OF
WE ST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved February 4, 2021
MINUTES
INFRASTRUCTURE COMMITTEE
December 3, 2020 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss present in-person,
and Aldermen Heather Brown, Sandra Dimas, Matt Garling, Alton Hallett, Noreen Ligino-
Kubinski, and Jeanne Short present via Zoom teleconference.
Staff present in-person included Director of Public Works Robert Flatter. Administrative
Assistant Ashley Heidorn was present via Zoom teleconference. Mayor Pineda has determined
that in-person meetings are not practical and prudent.
2s Approval of Minutes
A. Infrastructure Committee Minutes of November 5, 2020. Alderman Brown
made a motion, seconded by Alderman Ligino-Kubinski to approve the Meeting Minutes of
November 5, 2020.
Roll call was taken. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and
Ligino-Kubinski. Voting Nay: 0. Abstaining: Alderman Short.
3. Public Participation / Presentations. None.
4. Items for Consent. Alderman Brown requested discussion on Consent Item D, and
Alderman Dimas requested discussion on Consent Items A and B. Alderman Dimas made a
motion, seconded by Alderman Brown to approve:
C. Resolution No. 20-R-0074 — Contract Amendment No. 1 - Procurement of Coarse
and Fine Aggregate Material Delivered For Fiscal Year 2021
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
5. Items for Discussion.
4.A. Procurement of Organic Enhanced Salt Brine Blend Liquid for Roadway Anti-Icing
and Road Salt Pre-Wetting from Gasaway Distributors, Inc. Alderman Dimas inquired if it
would be possible to purchase the raw materials to make the brine in-house and potentially save
475 Main Street | T (630) 293-2200 | Ruben Pineda
Infrastructure Committee Meeting MAYOR
December 3, 2020 West Chicago, Illinois | F (630) 293-3028 , ;
Page 1 of 3 60185 | www.westchicago.org Nancy M. Snuth Micttael L SGuttnian

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money. Mr. Flatter explained that it is possible to make the brine in-house, but it would cost
approximately $150,000.00 to purchase a Salt Brine Manufacturing Tank. Mr. Flatter and other
Public Works Directors have discussed purchasing and sharing a portable Salt Brine
Manufacturing Tank, but such does not seem realistic and could create coordination problems
(e.g., who would be responsible for repairs, who gets the tank and when, where would the tank
be stored during the summer months, etc.).It would also be difficult to find and store the organic
component necessary to mix with the salt brine. Currently the City orders a 70/20/10 percent
mixture (i.e., 70% Salt Brine + 20% Organic (Beet Juice) + 10% Calcium Chloride). Mr. Flatter
also expressed that if given the choice it would be his preference to put money towards new plow
trucks rather than a Salt Brine Manufacturing Tank. Alderman Dimas made a motion,
seconded by Alderman Garling to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
4.B. Change Order No.1 & Final - 2020 Emerald Ash Borer Insecticidal Treatment
Program. Alderman Dimas inquired how many trees the Program started with, because based
on having 1,242 trees left to treat, she wondered if it would be more cost effective to replace the
remaining trees or continue to treat them. Mr. Flatter indicated that the Program began with
roughly 1,900 trees. Some of the trees lost since then were due to storm damage, and others
were beyond saving from the beginning due to Emerald Ash Borer (EAB) damage. In addition
to the costs associated with removal and replacement, there is also the loss of the tree canopy that
should be considered. Additionally, there is a risk that other diseases could damage or kill other
species of potential replacement trees, such as fire blight, which has affected pear trees
throughout the City. Mr. Flatter feels that continued EAB insecticidal treatments are the best
option. Alderman Dimas made a motion, seconded by Alderman Hallett to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
4.D. Resolution No. 20-R-0076 — Contract Award — Donohue & Associates, Inc. —
Phosphorous Removal Pilot Study for the West Chicago/Winfield Wastewater Authority
Regional Wastewater Treatment Plant. Alderman Brown requested an overview of the
Resolution. Mr. Flatter gave a summary of the Agenda Item, explained EPA permit
requirements, and explained involvement with and formation of the DuPage River Salt Creek
Work Group. He indicated that Donohue & Associates, Inc. would review and evaluate the
current facilities and operations at the West Chicago/Winfield Wastewater Authority Regional
Wastewater Treatment Plant (WWTP) to determine potential improvements required and
associated costs for nitrogen and phosphorus removal compliance. This would then help the City
determine if it is more cost effective to participate in the DuPage River Salt Creek Workgroup
and continue to pay Project Funding Assessments, or make necessary compliance upgrades to the
WWTP. Alderman Brown made a motion, seconded by Alderman Dimas to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
Infrastructure Committee Meeting
December 3, 2020
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6. Unfinished Business. None.
7. New Business. Alderman Short inquired about the anticipated timeline for street
resurfacing in Ward 6. Mr. Flatter explained that the Capital Improvement Plan presented to the
Infrastructure Committee in November includes a five-year Street Improvement Program, which
should address some areas of concern. Alderman Short inquired about several side streets in
Ward 6, and Mr. Flatter indicated that about half of them are scheduled to be repaired in 2021
with Community Development Block Grant (CDBG) funding.
8. Reports from Staff. None.
9. Adjournment. At 7:52 P.M., Alderman Dimas made a motion to adjourn, seconded by
Alderman Brown. Roll call found the vote unanimous for approval.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
December 3, 2020
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