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ClTY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved March 4, 2021
MINUTES
INFRASTRUCTURE COMMITTEE
February 4, 2021 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss present in-person,
and Aldermen Heather Brown, Sandra Dimas, Alton Hallett, Joe Morano, and Jeanne Short
present via Zoom teleconference. Alderman Matt Garling was absent.
Staff present in-person included Director of Public Works Robert Flatter. Administrative
Assistant Ashley Heidorn was present via Zoom teleconference. Mayor Pineda has determined
that in-person meetings are not practical and prudent.
2. Approval of Minutes
A. Infrastructure Committee Minutes of December 3, 2020. Alderman Brown
made a motion, seconded by Alderman Dimas to approve the Meeting Minutes of
December 3, 2020.
Roll call was taken. Voting Yea: Aldermen Beifuss, Brown, Dimas, Hallett, and Short.
Voting Nay: 0. Abstaining: Alderman Morano.
3. Public Participation / Presentations. None.
4. Items for Consent. Alderman Beifuss requested discussion on Consent Item H.
Alderman Dimas made a motion, seconded by Alderman Brown to approve:
A. Purchase of Three 2021 Ford Utility AWD Police Interceptor Vehicles —
Haggerty Ford, West Chicago, Illinois
B. Purchase of One 2021 John Deere 544 P-Tier 4WD Wheel Loader with High Lift
Plus Z-Bar and Appurtenances from West Side Tractor Sales of Lisle, Illinois
C. Ordinance No. 21-O-0005 - Amending Chapter 17-TRAFFIC, Article XVII.-
Schedules of Designated Streets, Division 8.-Truck Routes, Section 17-201.-
Designated; Compliance Required, and Section 17-202.- Class II Truck Routes
Designated, of the Code of Ordinances
D. Ordinance No. 21-O-0006-— Authorizing the Disposal of Surplus Equipment,
Stock Inventory, and/or Personal Property Owned By the City Of West Chicago
E. Resolution No. 21-R-0006 — Engineering Resource Associates, Inc. - Professional
Engineering Services Agreement to Provide Environmental Assessment and
Infrastructure Committee Meeting 475 Main Street | T (630) 293-2200 Ruben Fineda
February 4, 2021 West Chicago, Illinois F (630) 293-3028
| Nancy M. Smith Michael L. Guttman
Page 1 of 3 | www.westchicago.org |
ei 60185 | go.org | CITY CLERK CITY ADMINISTRATOR

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F, Hydraulic Modeling Services Related to the 2024 Town Road Reconstruction
Project
G. Resolution No. 21-R-0007 - Steve Piper and Sons, Inc. — Contract Award for the
2021 Tree Removal Program
H. Resolution No. 21-R-0008 — A Resolution for Maintenance of Streets and
Highways by the City of West Chicago Relating to Fiscal Year 2021 MFT
Estimate of Maintenance Costs
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.
5. Items for Discussion.
4.H. Resolution No. 20-R-0009 — Contract Award — JACOBS for Professional Services
Related to the Rehabilitation of the Secondary Clarifiers at the West Chicago/Winfield.
Alderman Beifuss requested a summary of the Item. Mr. Flatter explained that the Regional
Wastewater Treatment Plant (WWTP) is now owned by the West Chicago/Winfield Wastewater
Authority (WCWWA). Since the City of West Chicago had always owned, operated, and
maintained the plant, the City continues to do all the contracting and operations associated with
the WWTP on behalf of the WCWWA. One of the final major treatment processes is secondary
settlement/clarification. This process involves flowing treated wastewater through four
secondary clarifier tanks to allow any residual organic waste to slowly settle from the liquid
waste stream. The secondary clarifier tanks and internal mechanical components are
approximately 35 years old, and the internal mechanical components have outperformed their
useful life of typically 15-20 years. JACOBS is the WCWWA’s contractual plant operator and
utilizing them for the design-build project would save the City, at a minimum, $75,000.00 in
engineering design, bid, and construction oversight services. This rehabilitation would provide
another 15-20 years out of the current tanks. Mr. Flatter noted that the work would be paid for
by the WCWWA, and they would subsequently bill the municipalities based on the percentage of
flow to the plant; the Village of Winfield has also expressed their full support of the
rehabilitation. Alderman Brown made a motion, seconded by Alderman Hallett to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.
6. Unfinished Business. None.
7. New Business. None.
8. Reports from Staff. Alderman Beifuss requested an update on the status of snow
plowing operations and materials. Mr. Flatter noted that the City has seen about 25 inches of
snowfall so far this season, nine of which fell during last week’s snowstorm. The new salt
storage shed started with roughly 3,500 tons of salt, and there is about 1,000 tons remaining.
The smaller shed at the Street Division also has about 800 tons available. Staff have not been
ordering salt until it is needed, and there is enough remaining to last another five-to-six snow
Infrastructure Committee Meeting
February 4, 2021
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events. Salt will be replenished as available funds allow and as required by the amount
committed to purchasing for the season. The plow trucks have also been functioning well so far.
9. Adjournment. At 7:21 P.M., Alderman Dimas made a motion to adjourn, seconded by
Alderman Hallett. Roll call found the vote unanimous for approval.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
February 4, 2021
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