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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                              AGENDA ITEM NUMBER:  _J={---t-,,..._(__-~-=-: _.,__
Purchase of Three 2021 Ford Utility AWD Police
Interceptor Vehicles - Haggerty Ford, West Chicago,                                                 COMMITTEE AGENDA DATE:  February 4, 2021
Illinois                                                   COUNCIL AGENDA DATE: February 15, 2021

                       -~~
STAFF REVIEW: Robert E. Flatter, P.E. , Director of Public Works    SIGNATUR~   / ~~:~_.e.====:::_--~
                                7
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman       SIGNATURE_________ _

ITEM SUMMARY:

For FY 2021, the Police Department has planned and budgeted for the replacement of one 2014
Chevrolet Caprice (black and white marked patrol units) and two 2015 Ford Utility (Ford Explorer) AWD
Police Interceptor vehicles (black and white marked patrol units) with three 2021 Ford Utility AWD Police
Interceptors (Ford Explorers).

To allow local vendors an opportunity to quote on the 2021 Ford Utility Police Interceptor, in September
2020, the City of West Chicago solicited price quotes from twelve Ford dealerships in Illinois. These
dealerships included eight local Ford dealerships, two Ford dealerships that previously held State of
Illinois contracts (i.e., dealerships from Taylorville, Illinois and Springfield, Illinois), one Ford dealership
from Greenfield, Illinois that holds the current State of Illinois contract, and one Ford dealership from
Frankfort, Illinois that holds the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program
contract. From our request, only five dealerships responded:

•  Haggerty Ford, West Chicago, Illinois - $34,084.00 each.
•  Packey Webb Ford, Naperville, Illinois - $34, 149.00 each.
•   Currie Motors Fleet, Frankfort, Illinois (SPC Program) - $34,492.00 each.
•  Hawk Ford of St. Charles, St. Charles, Illinois - $35, 124.00 each.
•  Joe Cotton Ford, Carol Stream, Illinois - $36,049.00 each.

Haggerty Ford has recently acknowledged that it will honor the above referenced pricing until Ford
reveals a production cut-off date; which typically occurs in late March/early April, but has not been
declared yet.

Based on comparable pricing received, staff recommends ordering the three 2021 Ford Utility AWD
Police Interceptor vehicles for the Police Department from Haggerty Ford in West Chicago, Illinois, for an
amount not to exceed $102,252.00 ($34,084.00 each).

Vehicles will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which
$105,800.00 has been budgeted in FY 2021 for these replacement vehicles. Necessary
appurtenances/equipment (i.e., lights, sirens, decals, radios, computers, protective screens/cages, etc.)
will be installed by a third party after the City of West Chicago takes delivery of the units (estimated to
cost an additional $12,000.00 per vehicle).

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:

That the West Chicago City Council authorize the purchase of three 2021 Ford Utility AWD Police
Interceptor vehicle, for a cost not to exceed $102,252.00, from Haggerty Ford, West Chicago, Illinois and
authorize the City Administrator to contract with a third-party to install the necessary
appurtenances/equipment for those three vehicles at an estimated cost of $36,000.

COMMITTEE RECOMMENDATION: