===== PDF PAGE 39 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: 1 I ..--- AGENDA ITEM NUMBER: :J r '.f:, Resolution No. 21-R-0007 - Steve Piper and Sons, Inc. - COMMITTEE AGENDA DATE: February 4,2021Contract Award for the 2021 Tree Removal Program COUNCIL AGENDA DATE: February 15, 2021 STAFF REVIEW: Timothy Wilcox, Assistant Director of Public Works SIGNATURE~~ (Lu.Jc 0 C::, " 5 APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: On November 16, 2020, City Council voted to reject all bids for the 2021 Forestry Maintenance Program, which contained quantities for both tree trimming and removals. There were only two bids received and both bid amounts far exceeded the budgeted amount for the annual program. As a result, it was acknowledged that Public Works staff will attempt to complete tree trimming operations this winter in-house as time and weather allows, and that staff will separate and rebid the tree removal portion of the program to be completed in 2021 . Included in the proposed 2021 Forestry Maintenance Program are numerous dead, diseased, and/or dying trees that City crews cannot remove due to size, proximity to power lines, or other limitations. Staff prepared bid documents for the 2021 Tree Removal Program and advertised in the Daily Herald on December 29, 2020. Bids were opened on January 26, 2021 , with only four bids received. Steve Piper & Sons of Naperville, Illinois, submitted the lowest responsible bid of $30,427.39 (see attached bid tab sheet for additional clarification). References from other Illinois municipalities were contacted and all had positive responses for performance and services completed by Steve Piper & Sons, Inc.; all indicated that they would use them again. Steve Piper and Sons, Inc. was the lowest responsible bidder for six of the last seven Forestry Maintenance Programs in West Chicago. City staff was satisfied with all of Steve Piper and Sons past performances. It is staff's recommendation that a contract be awarded to Steve Piper & Sons, Inc. of Naperville, Illinois, for services related to the 2021 Tree Removal Program, for an amount not to exceed $30,427.39. Services related to the above referenced program will be funded from the Capital Projects Fund (08-34-53-4870) in which adequate funds have been budgeted in Fiscal Year 2021. ACTIONS PROPOSED: Approve Resolution No. 21-R-0007 authorizing the Mayor to execute a contract with Steve Piper & Sons, Inc. of Naperville, Illinois, as lowest responsible bidder, to provide services for the 2021 Tree Removal Program, in an amount not to exceed $30,427.39. COMMITTEE RECOMMENDATION: ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0007 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH STEVE PIPER AND SONS, INC. FOR PROFESSIONAL SERVICES RELATED TO THE 2021 TREE REMOVAL PROGRAM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Professional Services related to the 2021 Tree Removal Program, between the City of West Chicago and Steve Piper and Sons, Inc., for an amount not to exceed $30,427.39, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of February 2021. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] City of West Chicago Tabulation of Bids Name and Address Abbott Tree care Pto,_..onale, U..C Oo•llk Tree Ssvlce LAncla1C11pe Cone.pt& Mlnagemmit, ~c. S-. Plpw & Sona, ftc. Homer Tr• C.r .. ~e. of Bidder P.O. Ba:s:248 21W430 P•k Awenue 31745 N. Alloghony Rood 31W320 Rmmm Drive 14000 8. Atchw - 2021 Tree Removal Program Wayne, IL 60184 Lombard, IL 60148 Grayslake, IL 60030 Napuville, IL 80564 Lockport, IL 60441 Approved EstimateDate: January 26, 2021 10:00 A.M. Cashier's Check Cashier's Check 5%Bld Bond 5%Bld Bond 5%Bid Bond of CostOpened by: Tim Wilcox Recorded bv: Ashlev Heidorn Unit Unit Unit Unit Unit Unit ITEMS Units Quantitv Price Total Price Total Price Total Price Total Price Total Price Total 1 Tree Removal t15 inJdja or less infdia 0.0 $0..00 $0.00 S22.00 S0.00 $25.00 SO.DO No Bid $11.00 siaso S0.00 S30.00 S0.00 2 Tree Removal lover 15 inJdia' inf di a 1111 3 $38.00 CA?')')Q40 $28.50 $31672.05 $32.00 $35561.60 $39.00 $41340.70 $27.38 $30427.39 $37.50 541573.75 Total Aa Read $31,672.05 $35.561.60 $43.340.70 S30,42S.24 541.673.75 Total Aa Corrected $42.229.40 $31,672.05 $35.561.60 $43.340.70" S30.427.39 541,673.75 BID-TAB