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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                              AGENDA ITEM NUMBER:
Resolution No. 21-R-0008 -A Resolution for Maintenance
of Streets and Highways by the City of West Chicago
Relating to Fiscal Year 2021 MFT Estimate of            COMMITTEE AGENDA DATE: February 4, 2021
                                                   COUNCIL AGENDA DATE: February 15, 2021Maintenance Costs
                                                                                                                                                                                                    ..<?
                   ~/'~
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works     SIGNATURlt ~~<------
                                                                          /
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman       SIGNATURE _________ _

ITEM SUMMARY:

On December 21, 2020, City Council approved Ordinance No. 20-0-0027 adopting the Annual Budget
for the Fiscal Year Ending December 31 , 2021, which included the proposed expenditure of Motor Fuel
Tax (MFT) funds in the amount of $1, 128,500.00. MFT funds are budgeted for the purposes of
maintaining Streets, Highways, and Rights-of-Way under the applicable provisions of the Illinois Highway
Code.

Each year, the Illinois Department of Transportation (IDOT) requires the City of West Chicago to submit
for IDOT approval a Resolution (using IDOT Form BLR 14220) for Maintenance of Streets and Highways
by Municipality Under the Illinois Highway Code, and The Local Public Agency General Maintenance
Estimate of Maintenance Costs (BLR 14222). These forms are attached for review and approval.


ACTIONS PROPOSED:

Approve Resolution No. 21-R-0008 authorizing the City Clerk to execute and submit, to IDOT, the
attached IDOT Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois
Highway Code form (BLR 14220) and the Mayor to execute and submit, to IDOT, the attached IDOT
Local Public Agency General Maintenance Estimate of Maintenance Costs form (BLR 14222), for MFT
funding in the amount of $1, 128,500.00 for Fiscal Year 2021.

COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 21-R-0008

 A RESOLUTION AUTHORIZING THE CITY CLERK TO EXECUTE AND SUBMIT,
   TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION, THE ILLINOIS
 DEPARTMENT OF TRANSPORTATION RESOLUTION FOR MAINTENANCE OF
    STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS
 HIGHWAY CODE (BLR 14220), AND THE MAYOR TO EXECUTE AND SUBMIT,
    TO THE ILLINOIS DEPARTMENT OF TRANSPORATION, THE ILLINOIS
  DEPARTMENT OF TRANSPORTATION LOCAL PUBLIC AGENCY GENERAL
   MAINTENANCE ESTIMATE OF MAINTENANCE COSTS (BLR 1422), FOR
  EXPENDITURES USING MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2021.


     BE IT RESOLVED by the City Council of the City of West Chicago, in regular

session assembled, that the City Clerk is hereby authorized to execute the Illinois

Department of Transportation Resolution for Maintenance of Streets and Highways by

Municipality Under the Illinois Highway Code (BLR 14220), and the Mayor is hereby

authorized to execute the Illinois Department of Transportation Local Public Agency General

Maintenance Estimate of Maintenance Costs (BLR 14222), and both are authorized to submit

same to the Illinois Department of Transportation for expenditures using Motor Fuel Tax

funds for Fiscal Year 2021, a copy of which is attached hereto and incorporated herein as

Exhibit "A".


     APPROVED this 15th day of February 2021


AYES:

NAYES:

ABSTAIN:

ABSENT:

                                  Mayor Ruben Pineda
ATTEST:


City Clerk Nancy M. Smith

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llUnois Department          Resolution for MaintenanceQ~of Transportation        Under the Illinois Highway Code

                                                               Resolution Number    Resolution T  e       Section Number
                                               12021-R-OOOX         ~O_ri_gi_na_I __ ~ 121-00000-00-GM

BE IT RESOLVED, by the                   Council                          of the               City                 of
                                              Governing Body Type                                    Local Public Agency Type
             West Chicago                            Illinois that there is hereby appropriated the sum of One million,
------N~a-m_e_o~f~L-oc-a~IP~u~b~lic~A~g-e-nc_y_____ _

one hundred twenty-eight thousand, five hundred, and zero cents                    Dollars  ( $1, 128,500.00
-------~-~-----------------------
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from

    01/01/21       to     12/31/21
    Beginning Date            Ending Date

BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.

BE IT FURTHER RESOLVED, that               City                 of               West Chicago
                                              Local Public Agency Type                      Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and

BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office
of the Department of Transportation.


            Nancy M. Smith                          City              Clerk in and for said             City
 ~-----~N~a-m~e-o~fC~l~er~k------  ~--,-Lo_ca_l~P~u~b~lic~A~g-en_c_y_T_yp_e__           ---Lo-ca~l~P~u~bl~ic~A~g-en_c_y ~T-yp_e__

of               West Chicago                               in the State of Illinois, and keeper of the records and files thereof, as
                Name of Local Public Agency
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the

---~--C~o_u=n_c~il ~---- of ____ ~_W~e~s_t_C~h~ic~a~g~o______ at a meeting held on_0_2~/~1~5/_2_1_
            Governing Body Type                      Name of Local Public Agency                                        Date
IN TESTIMONY WHEREOF,  I have hereunto set my hand and seal this   15th   day of February, 2021
                                                                  Day      ---~-roM-on~t-h,~Y~e-ar____ _


                                                                Clerk s;gnature        (SEAL)                                      I


                                                             APPROVED
                                                               Regional Engineer


                                _______                                                                                                         l~D-e-p-art_m_e_n_t_o_f_T_ra_n_s_po_rt_a-ti_o_n                  ~I         D


Printed 01/29/21                                                                              BLR 14220 (Rev. 02/08/19)

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~Illinois Department     Local Public Agency General Maintenance
~of Transportation

                                   Estimate of Maintenance Costs             Submittal Type._Jo_r....ig=-i_n_a_I __ ____.
                                                                                                       Maintenance Period
 ,L_o_ca_l_P_u_b_lic_A~g~e_n_c~y ________ __, .-c_o_u_nt..._y_____ __, Section Number            Beginning           Ending
 ._lc_it_y _o_f W_ e_st_C_h_ic_a_g_o _____ __.l ._lo_u_P_ag_e___ ___,!121-00000-00-GM   iio1 /01 /21        1112/31/21

                                                    Maintenance Items
                                       Material Categories/                                                                        Total
                  Maint             Point of Delivery or                                                         Maintenance
  Maintenance    Eng     lnsp.   Work Performed by                                                               Operation
    Operation    Category  Req.  an Outside Contractor    Unit     Quantity      Unit Cost           Cost              Cost
Electrical                      I            Energy Charge             ea         1            $130,000.00          $130,000.00       $130,000.00
Street Sweeping         llA              Solid Waste Disposal        ea         1              $45,000.00           $45,000.00        $45,000.00
Street                              Maintenance/Repair                            118                                     ea         1            $953,500.00          $953,500.00       $953,500.00Improvements                         Contractual
                                                                                                Total Operation Cost      $1, 128,500.00

                                                                         Estimate of Maintenance Costs Summary
Maintenance                                 MFT Funds        RBI Funds       Other Funds     Estimated Costs
 Local Public Agency Labor
 Local Public Agency Equipment
 Materials/Contracts(Non Bid Items)                                 $175,000.00                                                 $175,000.00
Materials/Deliver & Install/Materials Quotations (Bid Items)
Formal Contract (Bid Items)                                         $953,500.00               .                                  $953,500.00
                                 Maintenance Total        $1,128,500.00                                                $1,128,500.00
                                                                      Estimated Maintenance Eng Costs Summary
Maintenance Engineering                        MFT Funds        RBI Funds       Other Funds      Total Est Costs
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspection Engineering
                     Maintenance Engineering Total
                           Total Estimated Maintenance !.....__$_1_,1_2_8,_so_o_. o_o~I------~-----~---$_1,_12_8_,5_0_0.__,ool

Remarks


                   SUBMITTED
,~L~
  oc~a~l ~P~u~b~l ic~A~g~e~n~cy~O~ffi~1c~ia~l ______ ____...,1 ~ Title
                                                               APPROVED
jMayor
                                                                  Regional Engineer
                                     ______   --.1 ~._________________ __,~     .-1 D_e~p_art_m_e_n_t_o_f_T_ra_n_s~po_rt_a_ti_o_n


 Printed 01 /29/21                                           Page 1 of 1                                BLR 14222 (Rev. 10/01/20)