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CITY OF WEST CHICAGO
~ INFRASTRUCTURE COMMITTEE
_. AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: S.A.
Resolution No. 21-R-0006 — Engineering Resource
Associates, Inc. - Professional Engineering Services COMMITTEE AGENDA DATE: February 4, 2021
Agreement to Provide Environmental Assessment and COUNCIL AGENDA DATE: February 15, 2021
Hydraulic Modeling Services Related to the 2024 Town
Road Reconstruction Project
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works sarin
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
In 2020, City Staff applied through the DuPage Mayors and Managers Conference for Illinois Department of
Transportation (IDOT), Surface Transportation Program (STP) funding for the reconstruction and widening of
Town Road between Forest Avenue and Illinois Route 38 (Roosevelt Road). With an engineer's estimate of
construction cost in the amount of $2,442,189.00, including $222,017.00 for engineering construction oversight
services, the project was approved for funding in Fiscal Year 2024 at a 70/30 cost share ratio. Therefore, the
IDOT will program funding for 70% of actual construction costs, not to exceed $1,709,532.00, and the City will be
responsible for funding the balance (approximately $732,657.00 per the current engineer’s estimate). IDOT forms
and contracts must be utilized and IDOT procedures and milestones must be strictly observed and followed. One
of the first steps is to complete an Environmental Assessment which will include, but is not limited to, an evaluation
of area flora and fauna, a wetland delineation, an endangered species determination, and evaluation of riparian
environment impacts. In addition, because the project will include roadway widening of Town Road, an existing
box culvert under Town Road must be extended requiring the need for hydraulic modeling of the Kress Creek
tributary (which is identified as FEMA regulatory floodplain/floodway) and analysis of the indirect impact to existing
wetlands as a result of potential changes to hydrology.
Being very familiar with Federal, State, and DuPage County environmental regulations and permitting
requirements, staff consulted with and received a proposal, in the amount of $28,100.00, from Engineering
Resource Associates Inc. (ERA) of Warrenville, Illinois, to provide engineering services associated with an
Environmental Assessment as referenced above.
Staff recommends awarding a Professional Engineering Services Agreement to ERA in an amount not to exceed
$28,100.00. Adequate funds are available in the Capital Projects Fund for said engineering services.
ACTIONS PROPOSED:
Approve Resolution No. 21-R-0006 authorizing the Mayor to execute a Professional Engineering Services
Agreement with Engineering Resource Associates, Inc., for an amount not to exceed $28,100.00, to provide
Environmental Assessment and Hydraulic Modeling Services related to the 2024 Town Road Reconstruction
Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.