===== PDF PAGE 96 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _1±...........,......t~-' __ Resolution No. 21-R-0019 - Contract Award - Crystal COMMITTEE AGENDA DATE: March 4, 2021Maintenance Services Corporation for 2021 Janitorial COUNCIL AGENDA DATE: March 15, 2021 Services for Municipal Buildings STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURl2""""""""K:,~~~e..=--==========- 7 APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: On Monday, November 16, 2020, the City Council of West Chicago, in regular session assembled, by Resolution No. 20-R-0066, authorized the Mayor to execute a Contract Agreement with ATALIAN US Midwest, LLC (ATALIAN) for professional services related to the 2021 Janitorial Services for Municipal Buildings, for an amount not to exceed $67, 181.00 for fiscal year 2021. Under contract with the City of West Chicago, ATALIAN has the responsibility to provide adequate personnel for janitorial services of eight (8) City owned facilities. Services to be provided, along with dates and times, are clearly identified within the bid documents, which are incorporated into the Contract Agreement. ATALIAN commenced with services on January 3, 2021; however, on January 11, 2021, ATALIAN began having difficulty retaining staff and fulfilling its contractual obligations. On February 21, 2021, ATALIAN notified City staff that it was without any personnel to provide janitorial services for any City facility. As a result, on February 22, 2021, the City terminated ATALIAN's Contract Agreement. To ensure that City facilities continue to be properly cleaned, especially during the COVID-19 pandemic, City staff turned to Crystal Maintenance Service Corporation (Crystal Maintenance) of Mount Prospect, Illinois, for interim cleaning services under the City Administrator's spending authority. Crystal Maintenance provided contractual janitorial service for the City during Fiscal Years 2019 and 2020, and those staff members who were previously vetted by the City's Police Department were available to step in and provide immediate services. Although staff was satisfied with services provided by Crystal Maintenance in 2019 and 2020, it submitted the fourth lowest bid for the 2021 Janitorial Services for Municipal Buildings; bid amount of $69,653.00 (see attached bid tabulation for additional clarification). As you can see from the attached bid tabulation, nominal savings could be realized from hiring the second or third lowest bidder for the 2021 Janitorial Services for Municipal Buildings. However, as was demonstrated by ATALIAN, there is no performance guarantees and risks are increased with hiring unknown contractors. In addition, it will take 2-3 weeks after contract award for the Police Department to complete employee background checks; further delaying necessary janitorial services. Therefore, it is staff's recommendation that City Council waive the competitive bidding process and award a contract to Crystal Maintenance Services Corporation of Mount Prospect, Illinois, for professional janitorial services during the remainder of Fiscal Year 2021 of eight City-owned and maintained facilities, in an amount not to exceed $69,653.00. The City will pursue any and all remedies under the ATALIAN's Agreement, surety obligations, and the law to recover any and all costs incurred by the City due to ATALIAN's failure to perform under its Agreement. ===== PDF PAGE 97 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Waive the completive bidding process and approve Resolution No. 21-R-0019 authorizing the Mayor to execute a one-year contract with Crystal Maintenance Services Corporation of Mount Prospect, Illinois, for professional janitorial services during the remainder of Fiscal Year 2021 of eight City-owned and maintained facilities, in an amount not to exceed $69,653.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 98 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0019 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH CRYSTAL MAINTENANCE SERVICES CORPORATION FOR 2021 JANITORIAL SERVICES FOR MUNICIPAL BUILDINGS BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for professional janitorial services of eight City owned and maintained facilities during Fiscal Year 2021, between the City of West Chicago and Crystal Maintenance Services Corporation, for an amount not to exceed $69,653.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of March, 2021 . AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 99 ===== [Extraction: embedded PDF text] ATALIAN US Midwest, LLC Best Quality Cleaning Your Clean Team Eco Clean Maintenance, Inc. Cyrstal Maintenance Plus, Corp. City of West Chicago 4401 Ridgewood Avenue 10015 Pacific Avenue 2200 S. Main Street, Suite 209 515 W. Wrightwood Avenue 1699 Wall Street, Suite 112 Tabulation of Bids St. Louis, MO 63116 Franklin Park, IL 60131 Lombard, IL 60148 Elmhurst, IL 60126 Mt. Prospect, IL 60056 2021 Janitorial Services for Municipal Buildings Date: October 14, 2020 11:00 A.M. 5% Bid Bond Cashier's Check Cashier's Check 5% Bid Bond Cashier's Check Opened by: Robert Flatter Recorded by: Ashley Heidorn Unit Unit Unit Unit Unit ITEMS Units Quantity Price Total Price Total Price Total Price Total Price Total 1 Police Station Year 1 $19,824.00 $19,824.00 $18 576.00 $18 576.00 $23,512.00 $23,512.00 $22,132.00 $22,132.00 $21.310.00 $21 ,310.00 2 City HaU Year 1 $19 620.00 $19 620.00 $17 220.00 $17 220.00 $16 398.00 $16,398.00 $14,100.00 $14100.00 $13,200.00 $13 200.00 3 Water Treatment Plant Year 1 $19 224.00 $19,224.00 $10 416.00 $10 416.00 $24 570.00 $24 570.00 $23 208.00 $23 208.00 $21 870.00 $21 870.00 4 City Museum Year 1 $4 236.00 $4 236.00 $5 700.00 $5,700.00 $3,035.00 $3 035.00 $1 656.00 $1 ,656.00 $2 420.00 $2 420.00 s Street Division Year 1 $1 428.00 $1 428.00 $4,500.00 S4 .•5oo.oo $3 582.00 $3 582.00 $2 472.00 $2 472.00 $4,080.00 $4 080.00 6 Metra Train Station Year 1 $1 980.00 $1.980.00 $6,360.00 $6,360.00 $5.000.00 $5 000.00 $3 046.00 $3.046.00 $3 380.00 $3 380.00 7 Fleet Maintenance Garaae Year 1 $435.00 $435.00 $3 000.00 $3,000.00 $2,015.00 $2 015.00 $808.00 $808.00 $1 775.00 $1 775.00 8 Facilities Manaaement Year 1 $434.00 $434.00 $3,000.00 $3,000.00 $1.960.00 $1,960.00 $808.00 $808.00 $1 ,600.00 $1 ,600.00 Total As Read $67,181.00 $68,772.00 $80,072.00 $68,230.00 $69,635.00 Total As Correcled $67 181.00 $68,772.00 $80,072.00 $68,230.00 $69,635.00