===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: SO
Resolution No. 21-R-0024 - Contract Award — The FLOLO
Corporation for Professional Services Related to the
Rehabilitation of Three Water Treatment Plant High
Service Pump Motors C\
COMMITTEE AGENDA DATE: April 1, 2021
COUNCIL AGENDA DATE: April 5, 2021
STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent SIGNAT
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
Similar to pumps at a Booster Station, the City’s Water Treatment Plant utilizes up to three high service
pumps to transfer treated water from ground storage tanks at the Water Treatment Plant into the City’s
water distribution system for consumption. These high service pumps are driven by specialized 200 HP
motors. The existing motors are original and have been in service since January 2005, when the Plant
came on-line.
In January 2021, the motor for high service pump #1 began to exhibit symptoms of bearing wear. City
staff hired The FLOLO Corporation (FLOLO) of West Chicago, Illinois, to examine the motor and it was
determined that the motor needed to be rehabilitated. An analysis of the remaining two motors indicated
that they also had symptoms of bearing wear. It was determined that all three motors were in need of
rehabilitation.
To allow for each motor to be removed from service, rehabbed, and reinstalled; one new motor was
purchased for $13,910.00 and installed onto High Service Pump #1. Competitive pricing was obtained
for the new motor prior to purchase and FLOLO provided the lowest cost. Following the installation of
the newly acquired motor, the original motor was then transported to FLOLO’s shop for further
evaluation. Staff determined that the best course of action would be to have all three original motors
rehabilitated, which would result in one of the motors ultimately being retained as a spare, should it be
needed in the future.
As the high service pumps and motors are critical to the operation of the City’s Water Treatment Plant,
and given FLOLO’s solid understanding of anticipated needed repairs provided by its evaluation of the
first motor, staff recommends the waiver of the competitive bidding process and the award of a contract
to The FLOLO Corporation of West Chicago, Illinois, for the removal, rehabilitation, and reinstallation of
three high service pump motors associated with the City Water Treatment Plant, for an amount not to
exceed $21,995.00. Said cost proposal includes an additional $2,000.00 to cover any unanticipated
additional parts and services, should such be determined necessary upon inspection.
Adequate funds are available in the Water Fund (06-34-48-4430) to cover this expenditure.

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Waive the Competitive Bidding Process and approve Resolution No. 21-R-0024 authorizing the Mayor to
execute a contract with The FLOLO Corporation for the removal, rehabilitation, and reinstallation of three
Water Treatment Plant high service pump motors, for amount not to exceed $21,995.00.
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on April 1, 2021.