===== PDF PAGE 1 ===== [Extraction: embedded PDF text] ~llif~ ©If WES'T CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, April 1, 2021 7:00 P.M. - Committee Room A During the COVID-19 Pandemic, those wishing to attend public meetings of the Infrastructure Committee are welcome to do so at City Hall. You may attend in person and listen to the audio of the meeting, or via teleconference from home or another location on the Zoom app. Downloading Zoom from zoom. us will provide the audio link to the meeting. Anyone wishing to provide comment on a topic or an agenda item may address the Infrastructure Committee by 4:00 p.m. the day of the meeting. You may do so by either an online form on the City's website, email to publicworks@westchicago.org, or voicemail message at (630) 293-2255. Your comment to the Infrastructure Committee will be read during the Public Participation portion of the agenda. Meeting ID: 811 1183 4933 Password: 356082 AGENDA 1. Call to Order, Roll Call, and Establishment of a Quorum 2. Approval of Minutes A. Infrastructure Committee of March 4, 2021 3. Public Participation I Presentations 4. Items for Consent A. Waive the Competitive Bidding Process and Authorize the Purchase of Fall Protection Equipment for all Sanitary Sewer Lift Stations from USA Bluebook B. Resolution No. 21-R-0022 - Contract Award- Trotter and Associates, Inc. for Engineering Design Services Related to the Booster Station #8 Rehabilitation Project C. Resolution No. 21-R-0023 - Contract Award- KLM Engineering, Inc. - Professional Engineering Services Related to the Booster Station #8 Ground Storage Tank Rehabilitation Project D. Waive the Competitive Bidding Process and Approve Resolution No. 21-R-0024 - Contract Award - The FLOLO Corporation for Professional Services Related to the Rehabilitation of Three Water Treatment Plant High Service Pump Motors 5. Items for Discussion 6. Unfinished Business 7. New Business 8. Reports from Staff 475 Main Street T (630) 293-2200 RubenMAYOR Pineda West Chicago, lllinois F (630) 293-3028 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY ADMINISTRATORL. Guttman9. Adjournment ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~Ilif~ ©lf W ES'T C HICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE March 4, 2021 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Alderman James Beifuss present in-person, and Aldermen Heather Brown, Sandra Dimas, Matt Garling, Alton Hallett, and Joe Morano present via Zoom teleconference. Alderman Jeanne Short was absent. Staff present in-person included Director of Public Works Robert Flatter. Administrative Assistant Ashley Heidorn and Utility Division Superintendent Rocky Horvath were present via Zoom teleconference. Mayor Pineda has determined that in-person meetings are not practical and prudent. 2. Approval of Minutes A. Infrastructure Committee Minutes of February 4, 2021. Alderman Brown made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of February 4, 2021. Roll call was taken. Voting Yea: Aldermen Beifuss, Brown, Dimas, Hallett, and Morano. Voting Nay: 0. Abstaining: Alderman Garling. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Brown requested discussion on Consent Items B, C, and E, and Alderman Beifuss requested discussion on Consent Item F. Alderman Dimas made a motion, seconded by Alderman Brown to approve: A. Resolution No. 21-R-0012 - Contract Award- Starnet Technologies for Services Related to the Lift Station #1 Control Building Repair Project D. Resolution No. 21-R-0015 - Contract Award-Emerald Tree Care, LLC for the 2021 Emerald Ash Borer Insecticidal Treatment Program Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 475 Main Street T (630) 293-2200 Ruben Pineda Infrastructure Committee Meeting West Chicago, lllinois F (630) 293-3028 MAYOR March 4, 2021 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCllY AOMIHISTRATORL. GuttmanPage I of4 ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 5. Items for Discussion. 4.B. Resolution No. 21-R-0013 - Contract Award - Hillside Addition and Roosevelt Highlands Subdivision Rehabilitation Project. Alderman Brown inquired about the bid results for this project. Mr. Flatter noted that A Lamp Concrete Contractors, Inc. was the lowest bidder on this project, and with any kind of sealed bid the City generally moves forward with the lowest bidder if they are determined to be the lowest responsible bidder. A Lamp Concrete has done satisfactory work for the City in the past, and the provided references were still checked to make sure no problems or complaints have come up since then. Alderman Dimas made a motion, seconded by Alderman Brown to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 4.C. Resolution No. 21-R-0014 - Contract Award - KLM Engineering, Inc. - Professional Engineering Services Related to the 2021 Booster Station #4 Ground Storage Tank Rehabilitation Project. Alderman Brown inquired if KLM Engineering, Inc. looked into these conditions when they were doing some work for the City in 2019. Mr. Flatter explained that the work in 2019 was actually for a different structure but the work being done on Booster Station #4 at that time resulted in the inspection and evaluation of the ground storage tank. Mr. Horvath noted that prior to 2019 the last time inspections were able to be completed was sometime in the 1990s because the station was constantly in use. Mr. Flatter explained that it is common practice to conduct inspections towards the end of the tank's expected useful life so as not to expose the water or system to contamination by more frequent inspections. Alderman Dimas made a motion, seconded by Alderman Brown to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 4.E. Resolution No. 21-R-0016- Contract Award-Layne Christensen Company for Professional Services Related to the 2021 Well Station No. 10 Rehabilitation Project. Alderman Brown asked if it was worthwhile to use a different company for this project given previous failures after utilizing Layne Christensen in the past. Mr. Horvath explained that the issues at Well Station No. 10 have not really been an issue of workmanship or materials but a result of the water quality that the well actually pumps. In the past when the City has worked with other vendors they have not been as successful for the City as Layne has been. Mr. Flatter noted that Layne installs and services Byron Jackson pumps and motors, which staff believes to be the top of the line well products to use. This well is used almost daily so the rehabilitation is almost to be expected given the environment it must operate under; it is not a reflection of the workmanship of Layne Christensen or the quality of the Byron Jackson pump and motor. Alderman Beifuss inquired what would happen ifthe motor is determined to be bad, and Mr. Horvath explained that a new motor has been quoted at $115,772.00 if inspection determines that the current unit cannot be reused. Staff does not believe this will be the case, so that amount Infrastructure Committee Meeting March 4, 2021 Page 2 of 4 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] would not be spent unless absolutely necessary. Alderman Brown asked if the City should start budgeting more in the future for other pumps and motors. Mr. Flatter noted that Mr. Horvath actually monitors electric usage and pumpage daily from the nine wells the City has, which gives staff a clue as to when maintenance will be needed in the future. Alderman Dimas made a motion, seconded by Alderman Brown to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 4.F. Resolution No. 21-R-0019 - Contract Award - Crystal Maintenance Services Corporation for 2021 Janitorial Services for Municipal Buildings. Alderman Beifuss requested a status update on this Item. Mr. Flatter explained that Crystal Maintenance provided contractual janitorial services for the City in 2019 as lowest responsible bidder, and the City gave them a one-year extension to provide services in 2020 as well. The City went to bid in 2021, and Atalian US Midwest, LLC, came in as the lowest bidder. Staff checked Atalian's references, which came back with good recommendations, and Atalian began services on January 3, 2021. On January 11 , 2021, Atalian began having difficulty retaining staff and fulfilling its contractual obligations. Then on February 21, 2021, Atalian notified City staff that it was without any personnel to provide janitorial services for any City facility. As a result, the City terminated Atalian's Contract Agreement on February 22, 2021. City staff turned to Crystal Maintenance for interim cleaning services. Crystal Maintenance submitted the fourth lowest bid for the 2021 Janitorial Services, however, as demonstrated by Atalian, there are no performance guarantees and risks are increased with hiring unknown contractors. Given the urgency and the fact that Crystal Maintenance staff is already familiar with the operations, it is staffs recommendation to execute a contract with Crystal Maintenance for 2021 Janitorial Services. Alderman Dimas made a motion, seconded by Alderman Hallett to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. Alderman Brown inquired if the City has other water tanks in need of inspection. Mr. Flatter explained that all of the City's tanks were inspected in 2020 and repairs are being budgeted for over the next four-to-five years. Mr. Flatter indicated that the Illinois Department of Transportation reached out to the City regarding the concrete retaining wall along Route 59 near Forest Avenue, which holds up Hahn Place. In January, Mr. Flatter provided review comments on their preliminary design for the wall and suggested a block texture design with paint or stain and graffiti coating, rather than solid concrete, for an aesthetic appeal as part of the gateway into the City. IDOT indicated they would include that in the specifications but they expect the City to incur 100% of the costs, which could be an estimated $50,000.00. As an unfunded project that would be paid for out of Infrastructure Committee Meeting March 4, 2021 Page 3 of 4 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] the Capital Projects Fund, Mr. Flatter wanted to confirm the Committee's thoughts on paying for a more aesthetically pleasing design. Discussion followed. Aldermen Brown and Dimas expressed that they thought a solid concrete wall would be sufficient. Aldermen Beifuss, Garling, and Hallett believed the block design would be more attractive as a gateway to the City. Alderman Garling made a motion, seconded by Alderman Hallett, to approve the aesthetic improvements recommended by City staff for up to $60,000.00. Roll call was taken. Voting Yea: Aldermen Beifuss, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. Abstaining: Alderman Brown. 8. Reports from Staff. None. 9. Adjournment. At 8:14 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Dimas. Roll call found the vote unanimous for approval. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting March 4, 2021 Page 4 of 4 ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: tf, ·B-~ Waive the Competitive Bidding Process and Authorize the Purchase of Fall Protection Equipment for all Sanitary COMMITTEE AGENDA DATE: April 1, 2021 Sewer Lift Stations from USA Bluebook COUNCIL AGENDA DATE: April 5, 2021 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR~~---- /7 APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE~~~~~~~~~~- ITEM SUMMARY: In our continued commitment to staff safety, within the Fiscal Year 2021 Sewer Fund Budget, $58,500 has been included to purchase and install fall protection equipment at thirteen of the City's sanitary sewer lift stations that currently do not have any fall protection associated with the stations wet well vaults. Fall protection is an assembly of components intended to protect the user against falls from height. In this case providing protection from a fall into a sanitary lift station wet well vault, which is a covered concrete structure or pit where raw sewage flows into and collects prior to being pumped through a sanitary sewer forcemain. The City's various sanitary sewer lift station wet well vaults range between 14 and 40 feet deep. For staff to perform certain required maintenance tasks at each sanitary sewer lift station, the wet well vault lid/access hatch must remain open. Various maintenance tasks (i.e., cleaning, pulling pumps, replacing floats, etc.) require staff to lean over and/or reach into these wet well vaults. Existing OSHA and Illinois Department of Labor regulations require fall protection be utilized at any height greater than four feet. After researching available options, staff requests approval to purchase DBI SALA fall arrest systems for all of our lift stations. This fall arrest system includes: • Body harness for each employee. • Self-retracting, energy absorbing lifelines. • Anchor base mounted at each sanitary lift station. • Anchor post for each sanitary lift station. The proposed system will allow up to three employees to be secure at one time. City staff are familiar with and trained in the usage of the DBI Sala system as we currently use the equipment at Sanitary Sewer Lift Station #1 (fall protection system installed when the lift station was rehabilitated in 2019). Pricing was obtained from three vendors with USABlueBook of Gurnee, Illinois, offering the lowest price of $51 ,233.36 for all required equipment. Therefore, based on comparable pricing received, City staff is seeking authorization to waive the competitive bidding process and purchase of fall protection equipment for all of the City's sanitary sewer lift stations from USABlueBook, for the amount not to exceed $51,233.36. ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Waive the Competitive Bidding Process and that the West Chicago City Council authorize the purchase of Fall Protection Equipment for all of the City Sanitary Sewer Lift Stations from USABlueBook, for an amount not to exceed $51,233.36. COMMITTEE RECOMMENDATION: ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4,B - Resolution No. 21-R-0022 - Contract Award - Trotter and Associates, Inc. for Engineering Design Services Related to COMMITTEE AGENDA DATE: April 1, 2021 the Booster Station #8 Rehabilitation Project COUNCIL AGENDA DATE: April 5, 2021 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: Within the Fiscal Year 2021 Water Fund Budget, money has been included for professional engineering design services related to the Booster Station #8 Rehabilitation Project (construction anticipated in Fiscal Year 2022). Booster Station #8, located at 1255 Helena Drive, is one of the City's two booster stations, with associated ground storage tanks, used to increase available water in the distribution system during peak demand periods, which is accomplished with pumps at the booster station that operate based on water system pressure. As more water is drawn or needed from the water distribution system, the overall system pressure drops. Booster stations are used to maintain system pressure, fill water towers, and provide water to fight fires. The site/property containing Booster Station #8 also contains Well Station #8 and Well Station #9. Booster Station #8 and Well Station #8 (shallow well) were initially constructed together in 1989. Well Station #9 (deep well) was constructed in 1993. No major improvements have been completed at Booster Station #8 since its original construction. Well Station #8 was rehabilitated in 2020 and Well Station #9 was rehabilitated in 2018. After more than 31 years of service life, improvements are warranted at Booster Station #8; the electrical system and motor control equipment is antiquated and unreliable. Anticipated improvements associated with the Booster Station #8 Rehabilitation Project (Project) will include, but are not limited to, the following: • Replacement of three existing 75 HP pumps and associated piping and valves. • Replacement of existing well control panels. • Replacement of generator controls. • Addition of variable frequency drives on the three new 75 HP pumps. • Replacement of pump starters in the existing motor control cabinet (MCC). • SCADA improvements to incorporate changes and upgrade Programmable Logic Controller (PLC). • Electrical system improvements/upgrades as determined necessary. Please note that the existing on-site 0.5 MG ground storage tank also requires improvements, but will be addressed under a separate Infrastructure Committee agenda write-up. Trotter and Associates, Inc. (Trotter) of St. Charles, Illinois, has recently completed several projects of this nature and previously performed design work for the City. Therefore, City staff asked Trotter for an engineering design proposal for the proposed project. Engineering design services will include, but not be limited to, coordination with effected aQencies (i.e., Illinois Environmental Protection AQencv (IEPA)), ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO permit applications, development of design plans, development of project specifications, and development of bid documents. Trotter and Associates submitted a cost proposal of $68,900. It is staff's recommendation that a contract be awarded to Trotter and Associates, Inc. of St. Charles, Illinois, for engineering design services related to the Booster Station #8 Rehabilitation Project, for an amount not to exceed $68,900.00. ACTIONS PROPOSED: Approve Resolution No. 21-R-0022 authorizing the Mayor to execute a contract with Trotter and Associates, Inc., in an amount not to exceed $69,800.00, for engineering design services related to the Booster Station #8 Rehabilitation Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0022 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH TROTTER AND ASSOCIATES, INC. FOR ENGINEERING DESIGN SERVICES RELATED TO THE BOOSTER STATION #8 REHABILITATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract for Professional Engineering Services related to Engineering Design Services for the Booster Station #8 Rehabilitation Project, between Trotter and Associates, Inc. and the City of West Chicago, for an amount not to exceed $69,800.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of April 2021. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] ~ [~<;. ,!;~~JI J ENGINEERS AND SURVEYORS April 1, 2021 Mr. Robert E. Flatter, P.E. Director of Public Works Public Works Department City of West Chicago 475 Main Street West Chicago, Illinois 60185 Re: Well No. 8 Pump Station Rehabilitation Design Professional Services Agreement and Exhibits Dear Mr. Flatter, Trotter and Associates, Inc. (ENGINEER) is pleased to provide professional design services to the City of West Chicago (CLIENT) for the Well No. 8 Booster Pumping Station Rehabilitation project (hereinafter referred to as the "PROJECT"). PROJECT UNDERSTANDING The Well No. 8 Pumping Station and Reservoir is located at 1255 Helena Drive in West Chicago. The facilities include a 500,000-gallon ground level steel reservoir and a building that houses Well No. 8, three booster pumps, a standby power engine generator, generator fuel storage, chlorination equipment, and polyphosphate feed equipment. All the facilities on this site were constructed in 1989, and the site includes space forthe future construction of a second 500,000-gallon ground level reservoir. The project includes the replacement of: • Three (3) booster pumping units including new variable frequency drives. • Pump control panels for Wells No. 8 and No. 9. • SCADA cabinet. • Engine generator controls. • Booster pumping station roof. The rehabilitation of the steel storage reservoir will be completed by others under a separate contract. SCOPE OF SERVICES Our services will consist of customary survey services and civil, mechanical, electrical, structural, and related engineering services, incidental thereto, described below. Task 1: Survey Services • Perform topographic surveys of the Well No. 8 Pump Station and Reservoir site and adjacent Helena Drive right-of-way. Perform necessary field work to accurately depict permanent features and make field surveys as required to obtain above ground supplemental topographic information relative to planimetric and topographic features within the site limits. 700 Geneva Parkway North, Suite B 40W201 Wasco Rd., Suite D 38 W. Grand Ave., Suite 300 Lake Geneva, WI 53147 St. Charles, IL 60175 Fox Lake, IL 60020 0: 262.729.4350 0: 630.587.0470 0: 224.225.1300 ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO WELL NO. 8 PUMP STATION REHABILITATION DESIGN APRIL 1, 2021 Page 2 • Obtain invert elevations on manholes/vault structures within the project limits. • Obtain location of JULIE field marked underground utility locations. The City will request the JULIE locate and will field mark the location oftheir facilities within the project limits prior to the survey. • Perform a property boundary survey and locate property corners. Task 2: Preliminarv Design Services • Select booster pumping units and size pump motors. • Develop booster pumping system schematic showing instrumentation, system interlinks, and controls signals. Develop SCADA interface requirements. • Prepare preliminary floor plan and sections for the booster pumping station. • Prepare preliminary roof plan for pumping station superstructure. • Prepare preliminary site piping plan. • Meet with City staff to review the preliminary design, review and discuss City comments. Task 3: Final Design Services • Prepare design drawings including General, Civil, Structural, Architectural, Equipment, Electrical drawings showing the general nature of the work and the intent of the design. • Prepare the Project Manual including Front-End Bidding Documents, General Conditions, Supplementary Conditions, and Technical Specifications. • Prepare the Engineer's Opinion of Probable Construction Costs. • Submit permit application to the IEPA for their permit to construct. Changes to the scope of services outlined in this agreement shall be authorized through execution of an Exhibit D - Contract Addendum. Construction-related services including contract administration and on- site observation will be provided under a separate Agreement. COMPENSATION An amount equal to the cumulative hours charged to the Project by each class of ENGINEER's employees times Standard Hourly Rates for each applicable billing class for all services performed on the Project, plus Reimbursable Expenses and ENGINEER's Consultant's charges, if any. ENGINEER's Reimbursable Expenses Schedule and Standard Hourly Rates are attached to this Exhibit B. Reimbursable Expenses included in the contract are limited to items listed in Exhibit B. All expenses that are not included in Exhibit B shall be considered outside the contract and shall be considered as extra and ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO WELL NO. 8 PUMP STATION REHABILITATION DESIGN APRIL 1, 2021 Page 3 compensated for at cost. For example: title commitments, permit fees, architectural renderings, special public meetings, out of town travel expenses, consultant services beyond those identified in the scope, or items specifically requested by the Owner. The total compensation for services is estimated to be $68,900 based on the following assumed distribution of compensation: Survey Services $6,400 Preliminary Design $27,400 Final Design $34,800 Design Engineering Fees $68,600 Reimbursable Expenses $300 Total Design Engineering $68,900 ENGINEER may alter the distribution of compensation between individual phases of the work noted herein to be consistent with services actually rendered but shall not exceed the total estimated compensation amount unless approved in writing by CLIENT. The total estimated compensation for ENGINEER's services included in the breakdown by phases incorporates all labor, overhead, profit, Reimbursable Expenses and ENGINEER's Consultant's charges. The amounts billed for ENGINEER's services will be based on the cumulative hours charged to the PROJECT during the billing period by each class of ENGINEER's employees times Standard Hourly Rates for each applicable billing class, plus Reimbursable Expenses and ENGINEER's Consultant's charges. The Standard Hourly Rates and Reimbursable Expenses Schedule will be adjusted annually as of January pt to reflect equitable changes in the compensation payable to ENGINEER. MISCELlANEOUS This Agreement constitutes the entire agreement between the parties and supersedes any prior oral or written representations. This agreement may not be changed, modified, or amended except in writing signed by both parties. In the event of any conflict among the exhibits, the exhibit of the latest date shall control. ENGINEER may have portions of the Services performed by its affiliated entities or their employees, in which event ENGINEER shall be responsible for such services and CLIENT shall look solely to ENGINEER as if ENGINEER performed the Services. In no case shall CLIENT'S approval of any subcontract relieve ENGINEER of any of its obligations under this Agreement. However, ENGINEER is not responsible whatsoever for any obligations its subcontractors might have to its [subcontractors'] employees, including but not limited to proper compensation of its employees. In the event CLIENT uses a purchase order form or other CLIENT developed document to administer this Agreement, the use of such documents shall be for the CLIENT's convenience only, and any provisions, terms or conditions within the CLIENT developed document shall be deemed stricken, null and void. Any provisions, terms or conditions which the CLIENT would like to reserve shall be added to Exhibit C - Supplemental Conditions and agreed to by both parties. ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO WELL NO. 8 PUMP STATION REHABILITATION DESIGN APRIL 1, 2021 Page 4 CONTENTS OF AGREEMENT This Agreement and the Exhibits attached hereto and incorporated herein, represent the entire understanding with respect to the Project and may only be modified in writing signed by both parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CLIENT: Trotter and Associates, Inc.: By: Ruben Pineda By: Steve Cieslica, PE Title: Mayor Title: Vice President Effective Date: ___________ _ Date Signed: April 1, 2021 Address for giving notices: Address for giving notices: 475 Main Street 40W201 Wasco Road, Suite D West Chicago, IL 601875 St. Charles, IL 60175 Designated Representative: Designated Representative: Robert E. Flatter, PE Steven Cieslica, PE Title: Director of Public Works Title: Vice President Phone Number: 630-293-2255 Phone Number: 630-587 0470 Facsimile Number: 630-293-3028 Facsimile Number: 630-587- 0475 E-Mail Address: RFlatter@westchicago.org E-Mail Address: s.cieslica@trotter-inc.com ATTACHMENTS: EXHIBT A- STANDARD TERMS AND CONDITIONS EXHIBIT B-SCHEDULE OF HOURLY RATES AND REIMBURSIBLE EXPENSES EXHIBIT (-SUPPLEMENTAL GENERAL CONDITIONS EXHIBIT D -CONTRACT ADDENDUM ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] ~ CLIENT Initial TAI Initial ~\(A~~~J~, J ENGINEERS AND SURVEYORS EXHIBIT A- STANDARD TERMS AND CONDITIONS B. Upon this Agreement becoming effective, ENGINEER is authorized to begin Services, Table of Contents ARTICLE 2 - CLIENT'S RESPONSIBILITIES ARTICLE I - SERVICES OF ENGINEER I.OJ Scope 2.01 General ARTICLE 2 - CLIENT'S RESPONSIBILITIES A. Provide ENGINEER with all criteria and full information as to 2.0 I General CLIENT's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility, and expandability, and any budgetary ARTICLE 3 - TIMES FOR RENDERING SERVICES 2 limitations; and furnish copies of all design and construction 3,01 General 2 standards which CLIENT will require to be included in the Drawings and Specifications; and furnish copies ofCLIENT's 3.02 Suspension 2 standard forms, conditions, and related documents for ENGINEER to include in the Bidding Documents, when ARTICLE 4 - PAYMENTS TO ENGINEER 3 applicable. 4.01 Methods of Payment for Services B. Furnish to ENGINEER any other available information pertinent and Reimbursable Expenses of ENGINEER 3 to the Project including reports and data relative to previous 4.02 Other Provisions Concerning Payments 3 designs, or investigation at or adjacent to the Site. C. Following ENGINEER's assessment of initially-available ARTICLE 5 - OPINIONS OF COST 3 Project information and data and upon ENGINEER's request, 5.01 Opinions of Probable Construction Cost 3 furnish or otherwise make available such additional Project 5.02 Designing to Construction Cost Limit 3 related information and data as is reasonably required to enable ENGINEER to complete its Basic and Additional Services. 5.03 Opinions of Total Project Costs 3 Such additional information or data would generally include the following: ARTICLE 6 - GENERAL CONSIDERATIONS 3 I. Property descriptions. 6,01 Standards of Performance 3 6.02 Authorized Project Representatives 4 2. Zoning, deed, and other land use restrictions. 6.03 Design without Construction Phase Services 4 3. Property, boundary, easement, right-of-way, and other 6.04 Use of Documents 4 special surveys or data, including establishing relevant 6.05 Insurance 5 reference points. 6.06 Termination 6 4. Explorations and tests of subsurface conditions at or 6.07 Controlling Law 6 contiguous to the Site, drawings of physical conditions in 6.08 Successors, Assigns, and Beneficiaries 6 or relating to existing surface or subsurface structures at or 6.09 Dispute Resolution 6 contiguous to the Site, or hydrographic surveys, with 6.10 Hazardous Environmental Condition 6 appropriate professional interpretation thereof 6.11 Allocation of Risks 7 5. Environmental assessments, audits, investigations and 6.12 Notices 7 impact statements, and other relevant environmental or 6.13 Survival 7 cultural studies as to the Project, the Site, and adjacent areas. 6.14 Severability 7 6.15 Waiver 7 6. Data or consultations as required for the Project but not 6.16 Headings 7 otherwise identified in the Agreement or the Exhibits thereto. 6.16 Definitions 7 D. Give prompt written notice to ENGINEER whenever CLIENTARTICLE I - SERVICES OF ENGINEER observes or otherwise becomes aware of a Hazardous Environmental Condition or of any other development that affects the scope or time of performance ofENGINEER's1.01 Scope services, or any defect or nonconformance in ENGINEER's services or in the work of any Contractor.A. ENGINEER shall provide the Professional Services set forth herein and in the Letter Agreement. E. Authorize ENGINEER to provide Additional Services as set forth in Exhibit D - Addendum of the Agreement as required. ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] Exhibit A Standard Tenns and Conditions Page2 F. Arrange for safe access to and make all provisions for 0 . Provide the services of an independent testing laboratory to ENGINEER to enter upon public and private property as perfonn all inspections, tests, and approvals of Samples, required for ENGINEER to perfonn services under the materials, and equipment required by the Contract Documents, Agreement. or to evaluate the performance of materials, equipment, and facilities of CLIENT, prior to their incorporation into the Work G Examine all alternate solutions, studies, reports, sketches, with appropriate professional interpretation thereof Drawings, Specifications, proposals, and other documents presented by ENGINEER (including obtaining advice of an P. Provide inspection or monitoring services by an individual or attorney, insurance counselor, and other advisors or consultants entity other than ENGINEER (and disclose the identity of such as CLIENT deems appropriate with respect to such examination) individual or entity to ENGlNEER) as CLIENT detennines and render in writing timely decisions pertaining thereto. necessary to verify: H. Provide reviews, approvals, and pennits from all governmental 1. That Contractor is complying with any Laws and authorities havingjurisdiction to approve all phases of the Regulations applicable to Contractor's performing and Project designed or specified by ENGINEER and such reviews, furnishing the Work. approvals, and consents from others as may be necessary for completion of each phase of the Project. 2. That Contractor is taking al I necessary precautions for safety of persons or property and complying with any l. Provide, as required for the Project: special provisions of the Contract Documents applicable to safety. I. Accounting, bond and financial advisory, independent cost estimating, and insurance counseling services. Q. Provide ENGINEER with the findings and reports generated by the entities providing services pursuant to paragraphs 2.01.0 and 2. Legal services with regard to issues pertaining to the P. Project as CLIENT requires, Contractor raises, or ENGINEER reasonably requests. ARTICLE 3 - TIMES FOR RENDERING SERVICES 3 Such auditing services as CLIENT requires to ascertain how or for what purpose Contractor has used the moneys paid. 3.01 General 4. Placement and payment for advertisement for Bids in A. ENGINEER's services and compensation under this Agreement appropriate publications. have been agreed to in anticipation of the orderly and continuous progress of the Project through completion Unless specific J. Advise ENGINEER of the identity and scope of services of any periods of time or specific dates for providing services are independent consultants employed by CLIENT to perfonn or specified in this Agreement, ENGINEER's obligation to render furnish services in regard to the Project, including, but not services hereunder will be for a period which may reasonably be limited to, cost estimating, project peer review, value required for the completion of said services. engineering, and constructability review. B. !fin this Agreement specific periods of time for rendering K Furnish to ENGINEER data as to CLIENT's anticipated costs services are set forth or specific dates by which services are to be for services to be provided by others for CLIENT so that completed are provided, and if such periods of time or dates are ENGINEER may make the necessary calculations to develop changed through no fault of ENGINEER, the rates and amounts and periodically adjust ENGINEER's opinion of Total Project of compensation provided for herein shall be subject to equitable Costs. adjustment. If CLIENT has requested changes in the scope, extent, or character of the Project, the time of performance of L. If CLIENT designates a manager or an individual or entity other ENGINEER's services shall be adjusted equitably. than, or in addition to, ENGINEER to represent CLIENT at the Site, the duties, responsibilities, and limitations of authority of C. For purposes of this Agreement the term "day" means a calendar such other party shall be disclosed to the ENGINEER and day of 24 hours. coordinated in relation to the duties, responsibilities, and authority of ENGINEER. 3.02 Suspension M. If more than one prime contract is to be awarded for the Work A. If CLIENT fails to give prompt written authorization to proceed designed or specified by ENGINEER, designate a person or with any phase of services after completion of the immediately entity to have authority and responsibility for coordinating the preceding phase, or ifENGINEER's services are delayed activities among the various prime Contractors, and define and through no fault ofENGlNEER, ENGlNEER may, after giving set forth the duties, responsibilities, and limitations of authority seven days written notice to CLIENT, suspend services under of such individual or entity and the relation thereof to the duties, this Agreement. responsibilities, and authority ofENGlNEER is to be mutually agreed upon and made a part of this Agreement before such B. JfENGINEER's services are delayed or suspended in whole or services begin. in part by CLIENT, or ifENGlNEER's services are extended by Contractor's actions or inactions for more than 90 days through N. Attend the pre-bid conference, bid opening, pre-construction no fault ofENGINEER, ENGINEER shall be entitled to conferences, construction progress and other job related equitable adjustment of rates and amounts of compensation meetings, and Substantial Completion and final payment provided for elsewhere in this Agreement to reflect, reasonable inspections. costs incurred by ENGINEER in connection with, among other ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] Exhibit A Standard Terms and Conditions Page 3 things, such delay or suspension and reactivation and the fact practices. To the extent necessary to verify ENGINEER's that the time for performance under this Agreement has been charges and upon CLIENT'S timely request, copies of such revised, records will be made available to CLIENT at cost. ARTICLE 4 - PAYMENTS TO ENGINEER F. Legislative Actions. In the event oflegislative actions after the Effective Date ofthe Agreement by any level of government that impose taxes, fees, or costs on ENGINEER's services or other 4.01 Methods of Payment for Services and Reimbursable costs in connection with this Project or compensation therefore, Expenses of ENGINEER such new taxes, fees, or costs shall be invoiced to and paid by CLIENT as a Reimbursable Expense to which a Factor of 1.0 A. For Basic Services. CLIENT shall pay ENGINEER for Basic shall be applied. Should such taxes, fees, or costs be imposed, Services performed or furnished under as outlined in the Letter they shall be in addition to ENGINEER's estimated total Agreement compensation. B. For Additional Services. CLIENT shall pay ENGINEER for ARTICLE 5 - OPINIONS OF COST Additional Services performed or furnished as outlined in ExhibitD 5.01 Opinions of Probable Construction Cost C. For Reimbursable Expenses. CLIENT shall pay ENGINEER for Reimbursable Expenses incurred by ENGINEER and A. ENGINEER's opinions of probable Construction Cost provided ENGINEER's Consultants as set forth in Exhibit B. for herein are to be made on the basis ofENGINEER's experience and qualifications and represent ENGINEER's best 4.02 Other Provisions Concerning Payments judgment as an experienced and qualified professional generally familiar with the industry. However, since ENGINEER has no A. Preparation of Invoices. Invoices will be prepared in control over the cost oflabor, materials, equipment, or services accordance with ENGINEER's standard invoicing practices and furnished by others, or over 1he Contractor's methods of will be submitted to CLIENT by ENGINEER., unless otherwise determining prices, or over competitive bidding or market agreed. conditions, ENGINEER cannot and does not guarantee that proposals, bids, or actual Construction Cost will not vary from B. Payment of Invoices. Invoices are due and payable within 30 opinions of probable Construction Cost prepared by days ofreceipt. If CLIENT fails to make any payment due ENGINEER. If CLIENT wishes greater assurance as to ENGINEER for services and expenses within 30 days after probable Construction Cost, CLIENT shall employ an receipt ofENGINEER's invoice therefor, the amounts due independent cost estimator. ENGINEER will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said 5.02 Designing to Construction Cost Limit thirtieth day In addition, ENGINEER may, after giving seven days written notice to CLIENT, suspend services under this A. !fa Construction Cost limit is established between CLIENT and Agreement until ENGINEER has been paid in full all amounts ENGINEER., such Construction Cost limit and a statement of due for services, expenses, and other related charges. Payments ENGINEER's rights and responsibilities with respect !hereto will be credited first to interest and then to principal. will be specifically set forth in Exhibit C - Supplemental General Conditions. C, Disputed Invoices. In the event of a disputed or contested invoice, only that portion so contested may be withheld from 5.03 Opinions of Total Project Costs payment, and the undisputed portion will be paid. A. ENGINEER assumes no responsibility for the accuracy of D. Payments Upon Termination. opinions of Total Project Costs. l. In the event of any termination under paragraph 6.06, ARTICLE 6- GENERAL CONSIDERATIONS ENGINEER will be entitled to invoice CLIENT and will be paid in accordance with Exhibit B for all services performed or furnished and all Reimbursable Expenses 6.01 Standards of Performance incurred through the effective date of termination. A. The standard of care for all professional engineering and related 2. In the event of termination by CLIENT for convenience or services performed or furnished by ENGINEER under this by ENGINEER for cause, ENGINEER, in addition to Agreement will be the care and skill ordinarily used by members invoicing for those items identified in subparagraph ofENGINEER's profession practicing under similar 4.02.D. l, shall be entitled to invoice CLIENT and shall be cireumstances at 1he same time and in the same locality. paid a reasonable amount for services and expenses ENGINEER makes no warranties, express or implied, under this directly attributable to termination, both before and after Agreement or otherwise, in connection with ENGINEER's the effective date of termination, such as reassignment of services. personnel, costs of terminating contracts with ENGINEER's Consultants, and other related close-out B. ENGINEER shall be responsible for the technical accuracy of its costs, using methods and rates for Additional Services as services and documents resulting therefrom, and CLIENT shall set forth in Exhibit B. not be responsible for discovering deficiencies !herein. ENGINEER shall correct such deficiencies wi1hout additional E. Records ofENGINEER's Costs. Records ofENGINEER's costs compensation except to 1he extent such action is directly pertinent to ENGINEER's compensation under this Agreement attributable to deficiencies in CLIENT-furnished information. shall be kept in accordance with generally accepted accounting ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] Exhibit A Standard Tenns and Conditions Page4 C. ENGINEER shall perfonn or furnish professional engineering Contract Documents given by CLIENT without consultation and and related services in all phases of the Project to which this advice of ENGINEER, Agreement applies. ENGINEER shall serve as CLIENT's prime professional for the Project. ENGINEER may employ such L. The General Conditions for any construction contract documents ENGINEER's Consultants as ENGINEER deems necessary to prepared hereunder are to be the "Standard General Conditions assist in the perfonnance or furnishing of the services. of the Construction Contract" as prepared by the Engineers Joint ENGINEER shall not be required to employ any ENGINEER's Contract Documents Committee (Document No. 1910-8, 1996 Consultant unacceptable to ENGINEER. Edition) unless both parties mutually agree to use other General Conditions. D. ENGINEER and CLIENT shall comply with applicable Laws or Regulations and CLIENT-mandated standards. This Agreement 6.02 Authorized Project Representatives is based on these requirements as of its Effective Date. Changes to these requirements after the Effective Date of this Agreement A. Contemporaneous with the execution of this Agreement, may be the basis for modifications to CLIENT's responsibilities ENGINEER and CLIENT shall designate specific individuals to or to ENGINEER's scope of services, times of perfonnance, or act as ENGINEER's and CLIENT's representatives with respect compensation. to the services to be perfonned or furnished by ENGINEER and responsibilities of CLIENT under this Agreement. Such E. CLIENT shall be responsible for, and ENGINEER may rely individuals shall have authority to transmit instructions, receive upon, the accuracy and completeness of all requirements, infonnation, and render decisions relative to the Project on programs, instructions, reports, data, and other infonnation behalfof each respective party. furnished by CLIENT to ENGINEER pursuant to this Agreement. ENGINEER may use such requirements, reports, 6.03 Design without Construction Phase Services data, and infonnation in perfonning or furnishing services under this Agreement. A. Should CLIENT provide Construction Phase services with either CLIENT's representatives or a third party, ENGINEER's Basic F. CLIENT shall make decisions and carry out its other Services under this Agreement will be considered to be responsibilities in a timely manner and shall bear all costs completed upon completion of the Final Design Phase or incident thereto so as not to delay the services of ENGINEER. Bidding or Negotiating Phase as outlined in the Letter Agreement G. Prior to the commencement of the Construction Phase, CLIENT shall notify ENGINEER of any other notice or certification that B. It is understood and agreed that ifENGINEER's Basic Services ENGINEER will be requested to provide to CLIENT or third under this Agreement do not include Project observation, or parties in connection with the Project. CLIENT and review of the Contractor's perfonnance, or any other ENGINEER shall reach agreement on the tenns of any such Construction Phase services, and that such services will be requested notice or certification, and CLIENT shall authorize provided by CLIENT, then CLIENT assumes all responsibility such Additional Services as are necessary to enable ENGINEER for interpretation of the Contract Documents and for to provide the notices or certifications requested, construction observation or review and waives any claims against the ENGINEER that may be in any way connected H. ENGINEER shall not be required to sign any documents, no thereto. matter by whom requested, that would result in the ENGINEER's having to certify, guarantee or warrant the 6.04 Use of Documents existence of conditions whose existence the ENGINEER cannot ascertain. CLIENT agrees not to make resolution of any dispute A. All Documents are instruments of service in respect to this with the ENGINEER or payment of any amount due to the Project, and ENGINEER shall retain an ownership and property ENGINEER in any way contingent upon the ENGINEER's interest therein (including the right of reuse at the discretion of signing any such certification. the ENGINEER) whether or not the Project is completed. I. During the Construction Phase, ENGINEER shall not supervise, B. Copies of CLIENT-furnished data that may be relied upon by direct, or have control over Contractor's work, nor shall ENGINEER are limited to the printed copies (also known as ENGINEER have authority over or responsibility for the means, hard copies) that are delivered to the ENGINEER. Files in methods, techniques, sequences, or procedures of construction electronic media fonnat of text, data, graphics, or ofother types selected by Contractor, for safety precautions and programs that are furnished by CLIENT to ENGINEER are only for incident to the Contractor's work in progress, nor for any failure convenience of ENGINEER. Any conclusion or infonnation of Contractor to comply with Laws and Regulations applicable obtained or derived from such electronic files will be at the to Contractor's furnishing and perfonning the Work. user's sole risk. J. ENGINEER neither guarantees the perfonnance of any C. Copies of Documents that may be relied upon by CLIENT are Contractor nor assumes responsibility for any Contractor's limited to the printed copies (also known as hard copies) that are failure to furnish and perfonn the Work in accordance with the signed or sealed by the ENGINEER. Files in electronic media Contract Documents. fonnat of text, data, graphics, or of other types that are furnished by ENGINEER to CLIENT are only for convenience of K. ENGINEER shall not be responsible for the acts or omissions of CLIENT. Any conclusion or infonnation obtained or derived any Contractor(s ), subcontractor or supplier, or of any of the from such electronic files will be at the user's sole risk. Contractor's agents or employees or any other persons (except ENGINEER's own employees) at the Site or otherwise D. Because data stored in electronic media format can deteriorate or furnishing or perfonning any of the Contractor's work; or for be modified inadvertently or otherwise without authorization of any decision made on interpretations or clarifications of the the data's creator, the party receiving electronic files agrees that it will perfonn acceptance tests or procedures within 60 days, ===== PDF PAGE 19 ===== [Extraction: embedded PDF text] ExhibitA Standard Tenns and Conditions Page 5 after which the receiving party shall be deemed to have accepted such liability and other insurance purchased and maintained by the data thus transferred. Any errors detected within the 60-day Contractor for the Project acceptance period will be corrected by the party delivering the electronic files. ENGINEER shall not be responsible to maintain D. CLIENT and ENGINEER shall each deliver to the other documents stored in electronic media fonnat after acceptance by certificates of insurance evidencing the coverage. CLIENT. E. All policies of property insurance shall contain provisions to the E. When transferring documents in electronic media fonnat, effect that ENGINEER's and ENGINEER's Consultants' ENGINEER makes no representations as to long term interests are covered and that in the event of payment of any loss compatibility, usability, or readability of documents resulting or damage the insurers will have no rights ofrecovery against from the use of software application packages, operating any of the insureds or additional insureds thereunder. systems, or computer hardware differing from those used by ENGINEER at the beginning of this Project. F. At any time, CLIENT may request that ENGINEER, at CLIENT's sole expense, provide additional insurance coverage, F. CLIENT may make and retain copies of Documents for increased Iimits, or revised deductibles that are more protective. information and reference in connection with use on the Project If so requested by CLIENT, with the concurrence of by CLIENT. Such Documents are not intended or represented to ENGINEER, and if commercially available, ENGINEER shall be suitable for reuse by CLIENT or others on extensions of the obtain and shall require ENGINEER's Consultants to obtain Project or on any other project. Any such reuse or modification such additional insurance coverage, different limits, or revised without written verification or adaptation by ENGINEER, as deductibles for such periods of time as requested by CLIENT. appropriate for the specific purpose intended, will be at CLIENT's sole risk and without liability or legal exposure to ENGINEER or to ENGINEER's Consultants. CLIENT shall indemnify and hold harmless ENGINEER and ENGINEER's Consultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting therefrom. G, If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. H. Any verification or adaptation of the Docwnents for extensions of the Project or for any other project will entitle ENGINEER to further compensation at rates as defined in Exhibit B. 6.05 Insurance A. ENGINEER shall procure and maintain insurance as set forth below: I. Workers Compensation & Employer's Liability a. Each Occurrence: $1,000,000 2. General Liability a. Each Occurrence: $1,000,000 b. General Aggregate: $2,000,000 3. Excess or Umbrella Liability a. Each Occurrence: $5,000,000 b. General Aggregate: $5,000,000 4. Automobile Liability a. Combined Single Limit (Bodily Injury and Property Damage): Each Accident $1,000,000 5. Professional Liability a. Each Occurrence: $2,000,000 b. General Aggregate: $2,000,000 B. CLIENT shall cause ENGINEER and ENGINEER's Consultants to be listed as additional insureds on any general liability or property insurance policies carried by CLIENT which are applicable to the Project. C. CLIENT shall require Contractor to purchase and maintain general 1iabil ity and other insurance as specified in the Contract Docwnents and to cause ENGINEER and ENGINEER's Consultants to be listed as additional insureds with respect to ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] Exhibit A Standard Tenns and Conditions Page6 6.06 Termination Agreement and to the partners, successors, executors, administrators and legal representatives (and said assigns) of A. The obi igation to provide further services under this Agreement such other party, in respect of all covenants, agreements and may be tenninated: obligations of this Agreement I. For cause, B. Neither CLIENT nor ENGINEER may assign, sublet, or transfer any rights under or interest (including, but without limitation, a_ By either party upon 30 days written notice in the moneys that are due or may become due) in this Agreement event of substantial failure by the other party to without the written consent of the other, except to the extent that perfonn in accordance with the tenns hereof through any assignment, subletting, or transfer is mandated or restricted no fault of the tenninating party. by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or b. By ENGINEER: discharge the assignor from any duty or responsibility under this Agreement I) upon seven days written notice ifENGINEER believes that ENGINEER is being requested by C. Unless expressly provided otherwise in this Agreement: CLIENT to furnish or perfonn services contrary to ENGINEER's responsibilities as a licensed I. Nothing in this Agreement shall be construed to create, professional; or impose, or give rise to any duty owed by CLIENT or ENGINEER to any Contractor, Contractor's subcontractor, 2) upon seven days written notice ifthe supplier, other individual or entity, or to any surety for or ENGINEER's services for the Project are delayed or employee of any ofthem_ suspended for more than 90 days for reasons beyond ENGINEER's control. 2. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of 3) ENGINEER shall have no liability to CLIENT CLIENT and ENGINEER and not for the benefit of any on account of such tennination. other party. The CLIENT agrees that the substance of the provisions of this paragraph 6.08.C shall appear in the c_ Notwithstanding the foregoing, this Agreement will Contract Documents. not tenninate as a result of such substantial failure if the party receiving such notice begins, within seven 6.09 Dispute Resolution days of receipt of such notice, to correct its failure to perfonn and proceeds diligently to cure such failure A. CLIENT and ENGINEER agree to negotiate all disputes within no more than 30 days of receipt thereof; between them in good faith for a period of 30 days from the date provided, however, that ifand to the extent such of notice prior to exercising their rights under provisions of this substantial failure cannot be reasonably cured within Agreement, or under law. In the absence of such an agreement, such 30 day period, and if such party has diligently the parties may exercise their rights under law. attempted to cure the same and thereafter continues diligently to cure the same, then the cure period B. If and to the extent that CLIENT and ENGINEER have agreed provided for herein shall extend up to, but in no case on a method and procedure for resolving disputes between them more than, 60 days after the date of receipt of the arising out of or relating to this Agreement, such dispute notice. resolution method and procedure is set forth in Exhibit C, "Supplemental Conditions." 2. For convenience, 6.10 Hazardous Environmental Condition a_ By CLIENT effective upon the receipt of notice by ENGINEER. A. CLIENT represents to Engineer that to the best of its knowledge a Hazardous Environmental Condition does not exist. B. The tenninating party under paragraphs 6.06.A. l or 6.06.A.2 may set the effective date oftennination at a time up to 30 days B. CLIENT has disclosed to the best of its knowledge to later than otherwise provided to allow ENGINEER to ENGINEER the existence ofall Asbestos, PCB's, Petroleum, demobilize personnel and equipment from the Site, to complete Hazardous Waste, or Radioactive Material located at or near the tasks whose value would otherwise be lost, to prepare notes as to Site, including type, quantity and location. the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. C If a Hazardous Environmental Condition is encountered or alleged, ENGINEER shall have the obligation to notify CLIENT 6.07 Controlling Law and, to the extent of applicable Laws and Regulations, appropriate governmental officials. A. This Agreement is to be governed by the law of the state in which the Project is located. D. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous 6.08 Successors, Assigns, and Beneficiaries Environmental Condition. In the event ENGINEER or any other party encounters a Hazardous Environmental Condition, A. CLIENT and ENGINEER each is hereby bound and the ENGINEER may, at its option and without liability for partners, successors, executors, administrators and legal consequential or any other damages, suspend perfonnance of representatives of CLIENT and ENGINEER (and to the extent services on the portion of the Project affected thereby until pennitted by paragraph 6.08.B the assigns of CLIENT and CLIENT: (i) retains appropriate specialist consultant(s) or ENGINEER) are hereby bound to the other party to this contractor(s) to identify and, as appropriate, abate, remediate, or ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] Exhibit A Standard Terms and Conditions Page 7 remove the Hazardous Environmental Condition; and (ii) is attributable to bodily injury, sickness, disease, or death, warrants that the Site is in full compliance with applicable Laws or to injury to or destruction of tangible property (other and Regulations. than completed Work), including the loss of use resulting therefrom, and (ii) nothing in this paragraph 6.11.A.4. shall E. CLIENT acknowledges that ENGINEER is performing obligate CLIENT to indemnify any individual or entity professional services for CLIENT and that ENGINEER is not from and against the consequences of that individual's or and shall not be required to become an "arranger," "operator," entity's own negligence or willful misconduct. "generator," or "transporter" of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, 5. The indemnification provision of paragraph 6.1 J .A. I is and Liability Act of 1990 (CERCLA), which are or may be subject to and limited by the provisions agreed to by encountered at or near the Site in connection with ENGINEER's CLIENT and ENGINEER in Exhibit C, "Supplemental activities under this Agreement. Conditions," if any. F. lfENGINEER's services under this Agreement cannot be 6.12 Notices performed because of a Hazardous Environmental Condition, the existence of the condition shall justify ENGINEER's terminating A. Any notice required under this Agreement will be in writing, this Agreement for cause on 30 days notice. addressed to the appropriate party at its address on the signature page and given personally, or by registered or certified mail 6.11 Allocation of Risks postage prepaid, or by a commercial courier service. Al I notices shall be effective upon the date ofreceipt. A. Indemnification 6.13 Survival I. To the fullest extent permitted by law, ENGINEER shall indemnify and hold harmless CLIENT, CLIENT's A. All express representations, indemnifications, or limitations of officers, directors, partners, and employees from and liability included in this Agreement will survive its completion against any and all costs, losses, and damages (including or termination for any reason. but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court 6.14 Severability or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of ENGINEER or A. Any provision or part of the Agreement held to be void or ENGINEER's officers, directors, partners, employees, and unenforceable under any Laws or Regulations shall be deemed ENGINEER's Consultants in the performance and stricken, and all remaining provisions shall continue to be valid furnishing ofENGINEER's services under this and binding upon CLIENT and ENGINEER, who agree that the Agreement. Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes 2 To the fullest extent permitted by law, CLIENT shall as close as possible to expressing the intention of the stricken indemnify and hold harmless ENGINEER, ENGINEER's provision. officers, directors, partners, employees, and ENGINEER's Consultants from and against any and all costs, losses, and 6.15 Waiver damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, A. Non-enforcement of any provision by either party shall not and all court or arbitration or other dispute resolution constitute a waiver of that provision, nor shall it affect the costs) caused solely by the negligent acts or omissions of enforceability of that provision or of the remainder of this CLIENT or CLIENT's officers, directors, partners, Agreement. employees, and CLIENT's consultants with respect to this Agreement or the Project. 6.16 Headings 3. To the fullest extent permitted by law, ENGINEER's total A. The headings used in this Agreement are for general reference liability to CLIENT and anyone claiming by, through, or only and do not have special significance. under CLIENT for any cost, loss, or damages caused in part by the negligence of ENGINEER and in part by the 6.16 Definitions negligence of CLIENT or any other negligent entity or individual, shall not exceed the percentage share that A. Defined terms will be in accordance with EJCDC No. 1910-1 ENGINEER's negligence bears to the total negligence of ( 1996 Edition) CLIENT, ENGINEER, and all other negligent entities and individuals. 4. In addition to the indemnity provided under paragraph 6.11.A.2 of this Agreement, and to the fullest extent permitted by law, CLIENT shall indemnify and hold harmless ENGINEER and its officers, directors, partners, employees, and ENGINEER's Consultants from and against all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused by, arising out of or resulting from a Hazardous Environmental Condition, provided that (i) any such cost, loss, or damage ===== PDF PAGE 22 ===== [Extraction: OCR (rendered-page OCR)] Exhibit.A Standard ‘Terms and Conditions Page 8 This Page is Intemionally Lefi Blank ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] CLIENT Initial TAI Initial ENGINEERS AND SURVEYORS EXHIBITB SCHEDULE OF HOURLY RATES AND REIMBURSABLE EXPENSES 2021 Reimbursable Expenses 2021 Schedule of Hourly Rates Item Unit Unit Price Classification Billing Rate Engineering Copies Sq. Ft. $0.29 Engineering Intern $55.00 I- 249 Sq. Ft. Engineer Level I $114.00 Engineering Copies Sq. Ft. $0.27 Engineer Level II $126.00 250-999 Sq. Ft. Engineer Level III $138.00 Engineering Copies Sq.Ft. $0.25 1000-3999 Sq. Ft. Engineer Level IV $153.00 Engineer Level V $173.00 Engineering Copies Sq. Ft. $0.23 3999 Sq. Ft. & Up Engineer Level VI $198.00 Mylar Engineering Copies Each $8.00Engineer VII $208.00 up to 24" by 36" Engineer VIII $239.00 Color Presentation Grade Sq. Ft. $5 15 Principal Engineer $245.00 Large Format Print Technician Level I $98.00 Comb Binding> 120 Sheets Each $4.75 Technician Level II $119.00 Comb Binding< 120 Sheets Each $3.50 Technician Level III $139.00 Technician Level IV $151.00 Binding Strips (Engineering Plans) Each $1 00 Senior Technician $167.00 5 Mil Laminating Each $1.25 GIS Specialist I $98.00 Copy I I" x I 7" Each $0.50 GIS Specialist II $114.00 - Color GIS Specialist III $155.00 Copy I 1 " x I 7" Each $0.25 - Black and White Clerical Level I $66.00 Clerical Level II $78.00 Copy 8.5'' x I I" Each $0.25 -Color Clerical Level III $91.00 Copy 8.5'' x I I" Each $0.12 Survey Technician Level I $66.00 - Black and White Survey Technician Level II $81.00 Recorded Documents Each $25.00 Survey Crew Chief $166.00 Plat Research Time and MaterialProfessional Land Surveyor $200.00 Department Director $198.00 Per Diem Each Day $30.00 Prevailing Wage Survey Foreman** $191.00 Field I Survey Truck Each Day $45.00 Prevailing Wage Survey Worker** $186.00 Postage and Freight Cost Sub Consultants Cost Plus 5% Mileage Per Mile Federal Rate **Rates will be escalated for Overtime & Holiday Pay to aqjustfor Premium Time based on the current Illinois Department of Labor Rules Note: On January J" of each year, lhefees and hourly rates may be escalated by an amount not to exceed five (5) percent. ===== PDF PAGE 24 ===== [Extraction: embedded PDF text] ExhibitB Schedule of Hourly Rates & Reimbursable Expenses Page 2 This Page is Intentionally Left Blank ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] ~ CLIENT Initial TAI Initial ~ [!ss~~;~R ENGINEERS AND SURVEYORS EXHIBITC SUPPLEMENT AL CONDITIONS NONE AT THIS TIME ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] c1t:JCLIENT Initial 1 TAI Initial ~S(A~5~1~~. 1NcR J ENGINEERS AND SURVEYORS This Page ls Intentionally Left Blank ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] CLIENT Initial TAI Initial ENGINEERS AND SURVEYORS EXHIBITD CONTRACT ADDENDUM Project Name: ________ _ Project No. ---------- Addendum No.-------- This is an addendum attached to, made part of and incorporated by reference into the Agreement between CLIENT and ENGINEER for modification of scope and compensation for the PROJECT. All other terms and conditions of the original Agreement between CLIENT and ENGINEER are unchanged by this Contract Addendum and shall remain in full force and effect and shall govern the obligations of both CLIENT and ENGINEER, including obligations created by this Contract Addendum. The contract modifications are described below: 1. 2. CONTRACT SUMMARY Original Contract Amount $ _____ _ Changes Prior to This Change $ _ ____ _ Amount of This Change $_____ _ Revised Contract Amount: $_____ _ For purposes of expediency, ENGINEER and CLIENT agree that an executed electronic version of this Contract Addendum shall suffice. The original of this Contract Addendum shall be returned to ENGINEER after execution. CLIENT: ENGINEER: TROTTER AND ASSOCIATES, INC. SIGNED: TITLE TITLE ===== PDF PAGE 28 ===== [Extraction: OCR (rendered-page OCR)] Exhibit D Contract Addendum Page 2 This Page Is Intentionally Lefi Blank ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO WELL 8 PUMPING STATION REHABILITATION PAYMENT SCHEDULE - ENGINEERING DESIGN AND PERMITTING Assumed Start Date: April 5, 2021 Projected Invoicing: April Invoice (payable in May 2021) Survey Services $6,400 Preliminary Design (15%) $4,110 $10,510 May Invoice (payable in June 2021) Preliminary Design (80%) $21,920 $21,920 June Invoice (payable in July 2021) Preliminary Design (5%) $1,370 Final Design (25%) $8,700 $10,070 July Invoice (payable in August 2021) Final Design (50%) $17,400 $17,400 August Invoice (payable in September 2021) Final Design (25%) $8,700 $8,700 ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO WELL 8 PUMPING STATION REHABILITATION PROJECT DESIGN SCHEDULE Assumed Start Date: April 5, 2021 n n ;;j ;;j n N .- > >0 ~ t: 3 N!ij> ~ , 3" '5' N .:- "- ,c >0 , , "- 3 ~ in " i;. i" WEEK STARTING ~ ~ z z < ~ 7 7 ::! z The visual comparator mentioned in Appendix C is a molded plastic replica that illustrates various degrees of surface finishing for welds prior to coating or lining. Full-seam welds, skip welds, butt welds, lap welds, and others are depicted. For more information contact the NACE FirstService Department, 1440 South Creek Drive, Houston, TX 77084-4906. NACE International ===== PDF PAGE 89 ===== [Extraction: embedded PDF text] SP0178-2007 NACE International gratefully acknowledges the contributions of the following companies in the preparation of the welding samples and the fabrication of the die from which the plastic replicas have been molded: Auslmont USA, Inc., l2J Thorofare, NJ CenterPoint Energy,<3l Houston TX S.G. Pinney & Associates, lnc..141 Port St. Lucie, FL The Sherwin-Williams Company,<5> Cleveland, OH NACE also gratefully acknowledges the assistance of KTA·Tator lnc.,(s) Pittsburgh, PA, in developing the weld pattern that was used to mold the plastic replica of weld samples. In NACE standards, the terms shall, must, should, and may are used in accordance with the definitions of these terms in the NACE Publications Style Manual, 4th ed., Paragraph 7.4.1.9. Shall and must are used to state mandatory requirements. Should is used to state something considered good and is recommended but is not mandatory. May is used to state something considered optional. (2) Ausimont USA, Inc., 10 Leonards Lane, Thorofare, NJ 08086. (3l CenterPoint Energy, P.O. Box 1325, Houston, TX 77251 -1 325. 141 S.G. Pinney & Associates, Inc., Corporate Office, 1326 S.W. Biltmore St., Port St. Lucie, FL 34983. 151 The Sherwin-Williams Company, 101 Prospect Avenue N.W., Cleveland, OH 44115. l5l KT A-Tator, Inc .. 115 Technology Drive, Pittsburgh, PA 15275. II NACE International ===== PDF PAGE 90 ===== [Extraction: embedded PDF text] SP0178-2007 NACE International Standard Practice Design, Fabrication, and Surface Finish Practices for Tanks and Vessels to Be Lined for Immersion Service Contents 1. General ....................................................................................................................................... 1 2. Definitions ................................................................................................................................... 1 3. Design Practices ......................................................................................................................... 1 4. Fabrication Practices .................................................................................................................. 3 5. Surface Finish Practices ............................................................................................................. 3 Bibliography ...................................................................................................................................... 4 Appendix A: Illustrations of Design, Fabrication, and Surface Finish Practices for Metal Tanks and Vessels to Be Lined for Immersion Service ......................................................... 5 Appendix B: Recommended Responsibilities ................................................................................ 11 Appendix C: Written and Graphic Descriptions of Various Degrees of Surface Finishing of Welds That May Be Specified in Preparation for Lining of Tanks and Vessels .... 12 NACE International Ill ===== PDF PAGE 91 ===== [Extraction: OCR (rendered-page OCR)] SP0178-2007 iv NACE International ===== PDF PAGE 92 ===== [Extraction: embedded PDF text] SP0178-2007 Section 1: General 1.1 This standard presents standard practices for the pictorial representations of welds and grinding finishes design, fabrication, and surface finish of tanks and vessels and are not intended to be representative of the to be lined for immersion service. Tanks and vessels may integrity of the welds. The "weld condition prior to be lined for corrosion control or to prevent product finishing" is not a typical weld; it is only intended to contamination. illustrate defects in welds that must be corrected prior to lining. 1 .1.1 Appendix A (mandatory) contains illustrations depicting both good and bad practices for tanks and 1.2 Good welding practices and welding codes govern the vessels to be lined for immersion service. integrity of the tank and vessel welds; this standard only addresses surface preparation of the welds for the purpose 1.1.2 Appendix 8 (nonmandatory) contains a list of of lining the tank or vessel for immersion service. recommended responsibilities of the purchaser (user), designer, fabricator, lining applicator, and inspector to 1 .3 Other design and construction codes or standards may ensure that an acceptable lining application is be used to complement the details given here. When achieved. applicable, the requirements of such other codes or standards shall be considered. A partial list of such codes 1.1.3 Appendix C (nonmandatory) contains written and standards can be found in the Bibliography. and graphic descriptions of five degrees of surface preparation of welds in tanks and vessels that may be 1.4 These standard practices may be used in the design, specified prior to lining. The written descriptions of the fabrication, and surface finish of tanks and vessels for five degrees of surface preparation of welds in services other than immersion, such as dry bulk storage of Appendix C take precedence over the graphics and the solid materials. companion visual comparator. The graphics are only Section 2: Definitions Lining: A coating or layer of sheet material adhered to or in flame-sprayed linings, fiber-reinforced plastic linings, or intimate contact with the interior surface of a container used similar lining materials. to protect the container against corrosion by its contents and/or to protect the contents of the container from Surface Finish: The degree of smoothness of a surface contamination by the container material. For the purposes produced by the removal of sharp edges and the of this standard, lining refers to a surface barrier, usually a appropriate surface preparation of welds and other rough thin film less than 500 µm (20 mil) thick applied as either a areas. The term surface finish is also used to characterize lining or a coating. In common usage, the terms coating the degree of smoothness that is necessary to attain a and lining are interchangeable, but in this standard, only the surface to which the lining can be applied satisfactorily in term lining is used. The requirements contained herein may accordance with the lining specification. or may not apply to heavier, thick-film linings, sheet linings, trowel-applied and pumped-into-place finishes, plasma, Section 3: Design Practices 3.1 Accessibility tanks or vessels designed to be buried below grade. 3.1.1 All surfaces of the tank or vessel interior shall be readily accessible for surface preparation and lining 3.1.3 Additional manways and openings should be application (see Figures A 1 through A 10, Appendix A). provided as needed to facilitate ventilation. These must meet safety requirements. 3.1.2 The manway diameter for working entrance and safety reasons during the lining application shall be as 3.2 Joints large as practical for the tank or vessel being lined. 3.2.1 Continuous butt-welded joints shall be used 3.1.2.1 If possible, at least one manway shall be whenever possible (see Figure AS, Appendix A). located near ground (working) level, except in NACE International ===== PDF PAGE 93 ===== [Extraction: embedded PDF text] SP0178-2007 3.2.2 Rivets shall not be used. 3.4.2 If appurtenances inside the tank or vessel, including nuts and bolts, cannot be lined, they shall be 3.2.3 The use of internal bolted connections should made of corrosion-resistant materials. (CAUTION: See be avoided to the fullest extent possible. Paragraph 3.3.2.1.) 3.2.4 Continuous lap-welded joints may be used but 3.4.3 If bolted connections are necessary and cannot are not preferred. For sheet lining material, this type of be made of corrosion-resistant materials, the mating construction may not be acceptable. surfaces shall be lined before assembly. Gaskets shall be used on mating surfaces and the sealing surfaces of 3.3 Connections nuts and bolts to protect the lining. 3.3.1 All connections to the tank or vessel shall be 3.4.4 Dissimilar metals shall be electrically isolated flanged. from the steel tank or vessel surface whenever possible. Where dissimilar metals are used, selection 3.3.2 Threaded connections should not be used in shall be such that the galvanic effect is minimized. tanks and vessels operating in corrosive environments Other corrosion mitigation methods may be required (see Figure A4, Appendix A). However, if threaded (see Figure AB, Appendix A). connections cannot be avoided in corrosive environments, these parts shall be fabricated of 3.4.5 Heating elements shall be offset from the tank corrosion-resistant materials, or constructed as shown or vessel surface to provide access for surface in Figure A 10, Appendix A. preparation, application, inspection, and cleaning. Elements shall be positioned so as not to damage the 3.3.2.1 CAUTION: Dissimilar metal (galvanic) lining system. corrosion occurs when, for example, an alloy is used to replace the steel bottom of a tank, or in a 3.5 Structural Reinforcement Members similar circumstance when alloy appurtenances must be part of the construction of a vessel. If a 3.5.1 Structural support members should be installed lining is then applied to the steel and part of the on the exterior of the tank or vessel. However, if such alloy (usually 150 to 610 mm (5.9 to 24 in.]), any members are installed internally, they shall be discontinuity in the lining exposes a small anode fabricated of simple shapes such as smooth, round surface. Once corrosion starts, it progresses bars or pipe for ease of applying the lining material. rapidly because of the large exposed alloy cathodic area to the much smaller anodic area. 3.5.2 The use of internal flanged connections, Without the lining, galvanic corrosion causes the stiffening rings, reinforcement pads, angles, channels, steel to corrode at the weld area, but at a much I-beams, and other complex shapes should be slower rate. The recommended practice is to avoided. If they must be installed internally, these apply the lining to all of the alloy as well as the members shall be fully welded and welds and sharp steel, thereby eliminating the possible occurrence edges ground to a radius of at least 3.2 mm (0.13 in.) of a large-cathode-to-small-anode surface. or as agreed between the tank or vessel fabricator, tank or vessel owner, and lining applicator (see Figures 3.3.3 Nozzle connections to be lined shall be as short A1 and A6, Appendix A). as possible and be a minimum of 50 mm (2 in.) in diameter (see Figure A4, Appendix A). Connections 3.6 Heat Sinks less than 50 mm (2 in.) in diameter shall be suitably attached through a reducing flange (see Figure A10, 3.6.1 Heated, forced curing of lining systems is often Appendix A). When trowel-applied thick-film linings are preferred if not specifically required. During tank or required, additional nozzle inside diameter shall be vessel design and fabrication, especially with field- allowed for lining thickness. erected units, consideration must be given to avoiding or minimizing heat sink areas. Such areas might 3.4 Appurtenances Inside the Tank or Vessel include opposite saddles or support lugs, flat bottoms on foundations, and stiffening rings. 3.4.1 The standard practices in Sections 3, 4, and 5 shall apply to any item to be installed inside a tank or 3.6.2 These situations may be addressed either by vessel that is to be lined. Such appurtenances include, tank or vessel design or by construction or insulation of but are not limited to, agitators, anti-swirl baffles, outlet the foundation or supports. Another possible solution connections, gauging devices, vortex breakers, and Is the use of temporary constructions, such as false internal piping. floors or temporary shelters, to achieve uniform heating and curing. 2 NACE International ===== PDF PAGE 94 ===== [Extraction: embedded PDF text] SP0178-2007 Section 4: Fabrication Practices 4.1 All design practices in Section 3 shall apply to all (a) with the use of properly sized heaters; fabrication. (b) by placing the tank on a concrete pad topped with 4.2 All welding shall be continuous. Intermittent or spot a 100-mm (4-in.) layer of vermiculite concrete; welding shall not be allowed. (c) by insulating with a high-compressive-strength 4.3 Fillets and corners must be accessible for grinding. structural grade insulation between the tank bottom and foundation; 4.4 Field tanks fabricated for use with high-heat-cured linings (e.g., unmodified phenol formaldehyde thermosetting (d) by installing an internal temporary false bottom linings) should have bottoms suitably insulated and Installed approximately 1 .5 m (5.0 ft) above the floor of the tank on properly drained foundations to facilitate proper cure of prior to the final high-temperature bake; or the lining on the floor of the tank. Because the sand-filled earthen foundation, concrete pad, or other similar (e) by other suitable means that practically and foundation is a poor insulator, some means must be effectively ensure a properly cured lining on the tank considered prior to the application of the lining either to floor. override the heat sink or to distribute the heat uniformly. This may be accomplished in several ways: Section 5: Surface Finish Practices 5.1 Sharp edges shall be ground to a smooth radius of at prepare the weld surface and surrounding metal least 3.2 mm (0.13 in.) or as agreed between the tank or surfaces in accordance with the specification. Over- vessel fabricator, tank or vessel owner, and lining grinding, which would result in decreasing the wall applicator. thickness or the integrity of the weld beyond the llmitatlons imposed by good welding practices, 5.2 Tank and vessel internal surfaces to be lined shall not applicable welding codes, or tank or vessel ratings, be marred by gouges, handling marks, deep scratches, shall be avoided. metal stamp marks, slivered steel, or other surface flaws. Flaws shall be repaired by welding or grinding, as 5.4 Automatic machine welds may be acceptable as appropriate. dictated by the specifications for film continuity. 5.2.1 Limits on surface flaw depth and geometry shall 5.5 All weld spatter and arc strikes must be removed. be set by agreement between the tank or vessel Chipping may be used if followed by grinding or the use of fabricator, tank or vessel owner, and lining applicator. an abrasive disc. 5.2.2 All restorative welding shall be performed 5.6 If an anti-spatter material is applied adjacent to the according to applicable tank or vessel design codes, weld area prior to welding, the anti-spatter material shall be approved job-specific procedures, or both. one that is readily removable. Anti-spatter materials shall be removed prior to abrasive blasting. 5.3 All rough welds shall be ground to remove sharp edges and other such irregularities (see Figure A2., Appendix A). 5.7 When checking weld continuity, the tank or vessel Chipping may be used to remove sharp edges if followed by fabricator shall avoid the use of oils, lubricants, or other grinding. See Appendix C for written and graphic foreign materials that would leave a contaminating residue descriptions of five degrees of surface finishing of welds not easily removed by abrasive blasting. that may be specified preparatory to the lining of tanks and vessels. 5.8 Surfaces shall be cleaned and decontaminated as required by the governing lining application specification(s). 5.3.1 The amount of grinding performed shall be judicious and performed only lo the extent necessary to NACE International 3 ===== PDF PAGE 95 ===== [Extraction: embedded PDF text] SP0178-2007 Bibliography APlm Standard 650 (latest revision). "Welded Steel Tanks Directive 97/23/EC (latest revision). "Pressure Equipment for Oil Storage." Washington, D.C.: American Directive (PED)." Brussels, Belgium: European Petroleum Institute (API). Commission.<9> API RP 652 (latest revision). "Unlng of Aboveground NACE Standard SP0294 (latest revision). "Design, Petroleum Storage Tank Bottoms." Washington, D.C.: Fabrication, and Inspection of Storage Tank Systems API. for Concentrated Fresh and Process Sulfuric Acid and Oleum at Ambient Temperatures." Houston, TX: ASME(8) Boiler and Pressure Vessel Code (latest revision). NACE. New York, NY: ASME. !7l American Petroleum Institute (API), 12.20 LStreel, NW, Washington, D.C. 20005-4070. 181 ASME International (ASME), Three Park Avenue. New York, NY 10016-5990. !9> European Commission (EC). Rue de la Loi 200, 8·1049 Brussels, Belgium. 4 NACE International ===== PDF PAGE 96 ===== [Extraction: embedded PDF text] SP0178-2007 APPENDIX A: Illustrations of Design, Fabrication, and Surface Finish Practices for Metal Tanks and Vessels to Be Lined for Immersion Service Full Seam Weld Skip Weld Inside of Tank or Vessel Round All Sharp Edges per Paragraph 5.1 . 2 Channels Back-to-B8ck DO ootrr DOll'T FIGUREA1 All construction involving pockets or crevices that do not drain or that cannot be properly abrasive blasted and lined shall be avoided. NACE International 5 ===== PDF PAGE 97 ===== [Extraction: embedded PDF text] SP0178-2007 Inside of Tank or Vessel Grind Smooth I DO Inside of Tank or Vessel Rough Pinhole / ~ r~~.w~ DON'T FIGURE A2. All joints shall be continuous full-penetration porosity-free welds. In tanks and vessels that require a 100% holiday-free lining, all welds must be smooth with no holes, high spots, lumps, or pockets. Grinding is required to eliminate sharp edges and high spots. Weld metal shall be used to fill in undercut or pits. Inside of Tank or Vessel DO DON'T FIGUREA3 All weld spatter shall be removed. 6 NACE International ===== PDF PAGE 98 ===== [Extraction: embedded PDF text] SP0178-2007 Fi.nged Outlet Round Corners Inside of Tank or Vessel Sharp DO Corners DON'T Corners Inside of Tank or Vessel Sharp Corner ' DO DON'T FIGUREA4 The outlets shall be flanged or pad-type rather than threaded. Within pressure limitations, slip-on flanges are preferred because the inside surface of the attaching weld is readily available for rounding edges and grinding. If operating pressure dictates the use of weld neck flanges, the inside surface of the attaching weld is in the throat of the nozzle, making repair of surface irregularities by grinding rather difficult. NACE International 7 ===== PDF PAGE 99 ===== [Extraction: embedded PDF text] SP0178-2007 Inside of Tank or Grind Smooth Inside of Tank or Vessel I / Vessel f ~.--L11---~ DO DON'T Inside of Tank or Inside of Tank or Vessel Vessel Weld /.__I ____S Gap DO DON'T FIGURE A5 Butt welding shall be used whenever possible rather than lap welding or riveted construction. Inside of Ttmk or Inside of Tank or Vessel Vessel DO DON'T FIGUREA6 Stiffening members should be on the outside of the tank or vessel. B NACE International ===== PDF PAGE 100 ===== [Extraction: embedded PDF text] SP0178-2007 ..----Roof Inside of Tenk or Inside of Tenk or Vessel Vessel Shell~ DO DON'T FIGUREA7 Roof-to-Shell Joint. Eliminate crevice and lap weld at roof-to-shell joint in a tank or nonpressure vessel. - P~(Anode) - P~(Anode) "H-- - steel 1-i"--- steel Protective Protective Lining Lining Alloy (Cathode) AUoy (Cathode) DO DON'T FIGURE AB Dissimilar metal (galvanic) corrosion occurs when, for example, an alloy is used to replace the steel bottom of a tank, or, in a similar circumstance, when alloy appurtenances must be a part of the construction of a vessel. If a lining is then applied to the steel and part of the alloy (usually 150 to 610 mm [5.9 to 24 in.]), any discontinuity in the lining exposes a small anode surface. Once corrosion starts, it progresses rapidly because of the large exposed alloy cathodic area to the much smaller anodic area. Without the lining, galvanic corrosion causes the steel to corrode at the weld area, but at a much slower rate. The recommended practice is to apply lining to all of the alloy as well as the steel, thereby eliminating the possible occurrence of a large-cathode-to small-anode surface. NACE International 9 ===== PDF PAGE 101 ===== [Extraction: embedded PDF text] SP0178-2007 Inside of Tank or Vessel TankSheA - This &rea is inaccessible for llnlng appliclllion Screwed Nipple for Use During Fabric&tion and Heat Curing o;..f_.._. Thermosetting Lnlngs It Is recommended th&! the plug be left out for venting and the hole iok.lgged nstallatlon of Curved (Preferred) or Fl8I wtth grease to prevent Plate, Fully Seal-Welded and Ground, to llllmospheric corrosion of Eliminede lnaceessable Area for Proper the threads. Surface Preparation and Lining in Multi-Compartment Tanks Constructed with Dished Heads Between Compartments FIGUREA9 A technique (detail of fabrication) to allow for good continuity of lining application for inaccessible areas such as those in multicompartment tanks or vessels. ..,.25 mm (1 .0 in.) thread nipple If an alloy flange is required, the designer should consider the use of insulating sleeves and washers as a protection Slip-on Flange - against galvanic corrosion. / Line completely to bolt Inside of Tank or Vessel circle. Grind and Radius FIGURE A10 Minimum 50-mm (2-in.) diameter nozzle required for most thin-film linings. Thicker-film linings may require a larger-diameter nozzle. This diagram also illustrates fabrication practice where a threaded connection is required in a tank or vessel that requires a holiday-free lining. 10 NACE International ===== PDF PAGE 102 ===== [Extraction: embedded PDF text] SP0178-2007 APPENDIX B: Recommended Responsibilities This appendix is a list of recommended responsibilities that 81.3 Responsibilities of the Designer should be assigned to the purchaser, designer, fabricator, llning applicator, and inspector in order to obtain a properly 81 .3.1 The designer should be responsible for designed and fabricated tank or vessel for interior lining. including the required fabrication and surface details on all sketches and drawings related to the tank or vessel. 81.1 Joint Responsibilities 81.4 Responsibilities of the Fabricator B 1.1 .1 The purchaser, designer, fabricator, lining applicator, and inspector(s) should review and agree to 81 .4.1 The fabricator should be responsible for the requirements involved before contractual adhering to the fabrication and surface finish details agreements are made. shown on the working drawings and described in the tank or vessel specifications. B 1.1.2 The purchaser, in agreement with the fabricator and lining applicator, should assign B1 .4.2 Responsibility for an inspection of the blast or responsibility for inspection of fabrication, surface any additional welding, grinding, or surface finishing finish, and lining application, and such responsibility that may be revealed by the surface preparation for should be defined in all conlracts. lining, plus any subsequent reblasting, should be defined in the lining contract. 81 .2 Responsibilities of the Purchaser (Owner or User) 81 .4.3 The fabricator, when checking the quality of 81 .2.1 The purchaser should be responsible for the weld, should use only those materials that can be specifying and/or approving the detail requirements for readily and thoroughly removed by the fabricator after design, fabrication, and surface finish to all parties completion of the inspection procedure. concerned. 81 .5 Responsibilities of the Lining Applicator 81 .2.1 .1 The detailed requirements should be fully described in writing and include drawings of 81 .5.1 Responsibility for additional welding, grinding, the tank or vessel to be fabricated and lined and or surface finishing that may be revealed by the surface service requirements. preparation for lining, plus any subsequent reblasting, should be defined in the lining contract. 81 .2.1.2 The purchaser should advise the designer, fabricator, lining applicator, and all 81 .6 Responsibilities of the lnspector(s) inspectors of the detailed requirements, including time schedules, inspection, and 81 .6.1 A qualified inspector whose qualifications and acceptable requirements, in writing. affiliation are acceptable to all parties should be responsible for the verification of fulfillment of design, fabrication, and surface finish requirements. NACE International 11 ===== PDF PAGE 103 ===== [Extraction: embedded PDF text] SP0178-2007 Appendix C-Written and Graphic Descriptions of Various Degrees of Surface Finishing of Welds That May Be Specified in Preparation for Lining of Tanks and Vessels(A) HACEWeld Prep•ition Type of Grindi~ Butl*ld Fillet Yelded Tee Joilt Lap*ld Deslgnaion Weld spatter is removed and aH sll'face Ground flush and imperfections are repaired as neceSS«y. Not Applicable Not Applicable A smooth; all tree of The w eld is !JOUnd flush w ith tie plate defects.Cll surla:e . .... ............ ....... ... Not AppHcable Not Applicable ~::;~:~::it~~:::::::?::·::::\ ;:·:·::~r.::::~:~i~~~:::::: Minor imperfections such paosity as Not Applicable Not Applicable and undercutting exist. The ......eld is e Ground flush ground flush with the plate sll'face . .::}::·:::::::::·:::::{{:\ _ :::::.::~::::.:·:::~:·:::-::: Not Applicable Not Applicable .• Ground smooth; free 1.11/eld spatter is removed and all surface Weld spatter is removed and all sll'face Fil let weld between the ty.,u plates. Weld of all defects.,.,, imperfections are repaired as necessery . imperfections are repaired as spatter is removed and ell sUrface c imperfections are repaired as necess«y. The w eld is ground smooth and blended necessa-y. The \Neid is ground smooth The w eld is g ound smooth and blended into into the plate surta:es. and blended into the plate surfaces. the plate surfaces . ..t1t;.:;:::·.....1nside of Tank or Vessel ::::-=:::::::. :?::::::: :\:\~ :.·.·····>:-:- :.-:-:· .... :·:- :.·:· '.-,;·:: ;:·.:-:.....;.· t:::::::::?::~:;:)~:::::::t:;:::~:}~· ·:::;:::::::{:~{:~:t: :::: :::::::: :; ::· ~::~ :~: '. :: ::~:::;:. ·: :::~:~: ::~ ::::::: ;'.: :: :~ :::::~:::~::{.::: ~=::. - w The written descriptions ol the various degrees al surface preperation of \/Velds in the appendices al this stand!l'd take precedence CNer the graphics end the companion visual comparator. The graphics are only pictorial representations of welcls emd grinding finishes encl are not intended to be representative of the integrity ot the welds. The ''weld condition prior to finishing" is nol a typical ......eld; it is only intended to illustrate defects in welds that must be correcied prior to lining. Good welding p-actces and ......elcling cocles gova-n the integrity at the tank and vessel vveids; this standard only adc:tesses surftce preparation at the welds fa the purpise ot lining the tank or vessel for immersion service. Thevisual comparatormentfOrie"dinAppendiXC is a molded plastic replica that i!Ustrates various degrees of surface fiiiiSll!ng for-welds priOr fo coEiling or lming. ruu~sewn w elds, skip welds, butt welds, lap welds, and others are depicted. For more information, contact the NACE International Firs!Service Department, 1440 South Creek Dr., Houston, Texas I77084-4906 (telephone +1 2811228-6200). 12 NACE International ===== PDF PAGE 104 ===== [Extraction: embedded PDF text] SP0178-2007 Appendix C (Continued)l1l NACE Weld Tnie of Butt Weld FiD.et Welded Tee Joint Lap Weld Prepan&n GriNling Delil!n l\iinor Imperfections such es paosily and Minor imperfections such es pcrosily and Minor imperfections such as pcrosity and D Ground smooth undercutting exist. Weld spatter is undercuting exist. Weld spatter is undercutting exist. Weld spertter is and blended."' removed; welds ere then gound smooth removed; welds «e then !J'OUnd smooth removed; welds are then gound smooth and blended into the plate surfaces. and blended into the plate surfaces. and blended into the plate surfaces . I :·:::·_.· L Inside of Tank .. .. . ~ -:·.; ...... or Vessel ..... q ...... :.,, .· ,\·· . + ;"-" .. 0 .. • ... '.' :::·.·..:"' .:··-·;...·:~;.-:.:::,.. .. :~-: ···:· ·,-H 0 I E Sharp projections on the Sharp projections on the Sharp projections on the Minimal weld bead, slag, and \l\leld weld bead, slag, and \l\leld weld bead, slag, and \IVeld spatter se removed. spl!ltter ere removed. spatter are removed. Inside of Tank or Vessel ,,.·. " . , • ti .......___ _ ~ -.. A. .. ···• ----·.· I..--· _·~ Inside al Tank .::::_· .... orVessel _.: ::··· ·~~~-- .•.-- ·•·, .. Weld Concition Prior to Finishing _1 ., .... . ... )~ .. !· .. :.: ;-;~:;,,·;~ . .... ·~- " ;"'">:t ·~··.. .. ... ·- u> The \l'/l'itten descriptions of the various degrees of surface preparation of welds in the appendix of this standard take precederce over the gap-iics and the companion visual comparator. The graphics are ontyo pictorial representations of the \'Velds and grinding finishes and are not intended to be representative of the integrity of the welds. The "es is" original weld is no! a t)'Pical \Aleld; it is only intended to Klustrate defects in welds that must be carected prier to coating and lining. Good welding proctices and welding codes govern the integrity of the ~d; this standard only addresses surface preparation of the welds fCJ' the purpose of coating and lining for immersion service. \Q Abrasive blasting in preparation for coating may reveal additional porosity end undercutting. Some app6cators request the 1abrication to blastthe welds to reveal these imperfections prior to requesting inspection of the grincing by tre ining applicator. Responsibiliy for repair of imperfections so revealed sho~cl be resolved in the pre~ob confererce. The visual comparator mentioned in Appendix C is a molded plastic replica that illustrates v8rious degrees ot Sl.Jrface firilshing for welds prior to coating or fnn§:-FUll~seam welds, skip welds, butt welds, lap welds, and others are depicted. For more information, cortact the NACE ~ernational FirstServica Department, 1440 South Creek Dr., Houston, Texas n084-49JS (telephone +1 2811226-6200). NACE International 13 ===== PDF PAGE 105 ===== [Extraction: OCR (rendered-page OCR)] SP0178-2007 ISBN1-57590-167-6 NACE International ===== PDF PAGE 106 ===== [Extraction: OCR (rendered-page OCR)] APPENDIX C INSPECTION & EVALUATION METHODS ===== PDF PAGE 107 ===== [Extraction: embedded PDF text] 1.0llNSPECTION AND EVALUATION METHODS Some or all of the following procedures were performed as applicable. 1.1.1 The inspection of the base metal and coatings on interior and exterior surfaces included only areas accessible without scaffolding or special rigging. Where possible, the base metal and coating on the interior wet surfaces were examined from either a rubber raft while the tank was being drained, by a Remote Operated Vehicle (ROV) with the tower in service, or with both. 1.1.2 Tank plate thickness was measured at random locations on the liquid holding shell. The overall structural condition of the tank was visually examined. 1.1.3 No structural analysis was done to determine if the tank design complies with the AWWA 0100-11 Standard for "Welded Carbon Steel Tanks for Water Storage." However, any observed non-conformance to theAWWA 0100-11 standard is noted in this report. 1.1.4 Although compliance with OSHA regulations was not a part of this inspection, any unsafe conditions or violations of current OSHA regulation that were observed are noted in this report. 1 ? F Some or all of the following procedures were performed as applicable. 1.2.11Site The tank site was evaluated for proper drainage conditions affecting access and lead paint abatement during reconditioning. Also, the following site dimensions were obtained: distance to fence(s}, power lines, owner buildings, public property, private property/buildings, school/playgrounds, public parks, and other property. 1.2.21Foundations The tank concrete foundation(s) were/was visually examined for cracks, spalling, conditions of grout, indications of distress/settlement, and elevation above grade. 1.2.31Tank Plate Thickness Plate thickness measurements were taken using ultrasonic methods (UTM). The readings were taken using a digital readout Nova 0-100 Ultrasonic Thickness Gage that has a dual element probe (transducer). The probe's transmitter element sends a short ultrasonic pulse to the material. The pulse, reflected as an echo from the opposite side of the plate Copyright 2020 by KLM Engineering, Inc. Page 1 ===== PDF PAGE 108 ===== [Extraction: embedded PDF text] returns to the probe's receiver element. The round-trip time is directly related to the material's thickness. 1.2.41Coating Thickness Interior and exterior coatings, where accessible, were tested in accordance with Steel Structures Painting Council SSPC-PA2-82 "Measurement of Dry Film Thickness with Magnetic Gages" using PosiTector-6000-F1 Type 2 magnet flux gages with a fixed probe. 1.2.SjCoating Adhesion Adhesion testing of the coating to the steel was performed by ASTM D-3359: Shear Adhesion Test, Measuring Adhesion by Tape Test. In addition, subjective coating adhesion evaluation was performed using a penknife. 1.2.6jCoating Cure The cure of the interior wet coating was evaluated by ASTM D-5402-93 Standard Practice for Assessing the Solvent Resistance of Organic Coatings Using Solvent Rubs and/or with the manufacturer's recommended field method/industry standard procedures. 1.2. 7jCoating Serviceability The estimated remaining coating life or serviceability evaluation was performed using a wide variety of inspection instruments such as dry film thickness gauge, pen knife, Tooke gauge, adhesion tester(s), 30x microscope and serviceability evaluation experience (minimum experience 10 years). The instrument inspection wa_s combined with a close visual inspection of all the interior coating's accessible areas. This was done to detect any holidays (misses), skips, runs, sags, surface containments, overspray, dry spray, poor coating cohesion, inter-coat delamination, loss of adhesion to the substrate, adverse conditions of the steel underneath the coating, or any other defects affecting the intended service. 1.2.BjCoating Lead and Chromium Content Analysis Samples may have been taken of the various types of coatings present on the interior and exterior surfaces. Corrosion Control Consultants and Labs of Kentwood, Michigan tests these coatings in conformance with ASTM D-3335 Standard Test Methods for Concentrations of Lead and Chromium in Paint. Copyright 2020 by KLM Engineering, Inc. Page 2 ===== PDF PAGE 109 ===== [Extraction: OCR (rendered-page OCR)] APPENDIX D PAINT CHIP TEST RESULTS ===== PDF PAGE 110 ===== [Extraction: embedded PDF text] Engin ..ieri11g J Construction J Design J Planning GPI ANALYTICAL LABORATORY REPORT f'riday, o~tober 23, 2020 Page 1 of 3 CllSTOMER: KLM Engineering, Inc. DATE RECEIVED: Thursday, October 22, 2020 1976 Wooddale Drive PO/PRO.IECT #: MN4188 Woodbu1y, MN 55125 SUBMITTAL#: 2020-10-22-002 LAB NUMBER: AD03500 S11mplcd By: Tim Lindsay Onie Sampled: 1011412020 Job Loclllion: West Chicugo. IL S.untple Ocscription: Paint Chips Sample Jdcntificarion: I lntc.rior Wet Preparation Method: EPA 305013-P-M (Acid Digestion for Paints) Analysis Method: EPA 6010C-M (ICP-AES Method lor Determination of Metals) Date Analyzed: Friday. October 23, 2020 REPORTING ELEMENT RESUL.l" (bv dn wcightl L.IMIT(RL) Cadmium le Oc!'icription: Paint Chips Sam11lc ldcntiricnlion: 2 Extcrior•Roof Preparation Method: EPA 30508-P-M (Acid Digestion !Or Paints) Analysis Method: EPA 6010C-M (ICP-AES Method for Determination of Metals) Date Amtly7-ed: f'riday, October 23, 2020 REPOIHING RESULT Cb)' dnwcightl l.l~llT tRL) Cadmium 03503 Snmplcd Uy: Tim Lindsay Date Sampled: 10/14/2020 .fob Loution: West Chicago, IL Snmplc Ocscrit>tion: Painl Chips Sam1llc ldcntificalion: .J Exlcrior Ground Prep11r11tion Method: EPA 30508-P-M (Acid Digestion for Paints) Analysis Method: EPA 601 OC-M (ICP-AES Method lor Determination of Metals) 1>11tc Analyzed: Friday, October 23, 2020 RErORTING ELEMENT rn::.ur:r (bv drv weight) L.IMIT(Rl.l Cadmium y GPJ Laburntor'ics. l11c :.1c~ordin~ to 01he1• tcst 1nctl1ods. or for cle111cols wl1ich arc not included i11 1hc table fall outside of the CU1Tc11l scope of laborntory acc1cditation. 111i~ repori shall not be rcproUm:cd except in full. without wri1tc11 approval ol'GPI Labor.norics, Inc. 4403 Donkcr CT SE · Grand Rapids. Ml 49512-405<1 · (616) 9~0-3112 www gpincl.com ===== PDF PAGE 112 ===== [Extraction: embedded PDF text] Engineering I Construction I Design I Planning GPI ANALYTICAL LABORATORY REPORT Friday, October 23, 2020 Page 3 of3 Cl!STOMER: KLM Engineering, Inc. DA TE RECEIVED: Thursday, October 22, 2020 1976 Wooddale Drive PO/PROJECT#: MN4188 Woodbury, MN 55125 SUBMITTAL#: 2020-10-22-002 Unless otherwise noted, the condition of each sample was acceptable upon receipt, all laboratory quality control requirements were met, and sample results have not been adjusted based on field blank or other analytical blank results. Individual sample results relate only to the sample as received by the laboratory. Digitally signed by David Johnson Tests Reviewed By: David Johnson, Analyst II Date: 2020.10.23 16:08:15 -04'00' Reporting Limit (RL): The lowest concentration of analyte in a sample that can be reported with a defined, reproducible level of cer1alnty. This value is based on the lowest standard used for instrument calibration and must be at least twice the MDL. GP! Laboratories, Inc. has obtained accreditation under the following programs: • National Lead Laboratory Accreditation Program (NLLAP) A2LA: American Association for Laboratory Accreditation (Certificate 5033.01) ( www a21a.org> • OH: Ohio Department of Health Lead Poisoning Prevention Program, Approval #E10013 ( WIWI odh.ohio gov) • National Environmental Laboratory Accreditation Program (NELAP) NY: State of New York Department of Health, Laboratory 10#11609 (Serial# 61448-61452) (516-485-5570) LA: State of Louisiana Department of Environmental Quality, Laboratory 10#1 B0321 (Certificate 05036) ( w\w 1.deg.1ouisiana.gov) OK: Oklahoma Department of Environmental Quality, Laboratory 10#9993 (Certificate 2020-074) ( \WM.deg slnle.ok.usl Testing which is performed by GPI Laboratories, Inc. according lo test methods, or for elements which are not Included in the table below fall outside of the current scope of laboratory accreditation. Customers are encouraged to verify the current accreditation status with the individual accreditation programs by calling or visiting the appropriate website for the applicable program. SCOPE OF ACCREDITATION Air and Emissions Element/Test Method Accredftalion!sl Suspended Particulates: PM1 O I TSP 40 CFR 50 Appendix J / 40 CFR 50 Appendix B NY, LA Lead in Airborne Oust 40 CFR 50 Appendix G A2LA, LA Lead in Airborne Dust NIOSH 7300 A2LA, OH, NY, LA Metals in Airborne Dust NIOSH 7300 A2LA Solid Chemical Materials Element/Test Method Accredltatlon(sl TCLP EPA 1311(Sample Preparation Method) NY, LA, OK Lead In Soll EPA 30508/ EPA 6010C A2LA,OH,NY , LA,OK Lead in Paint EPA 30508/ EPA 601 OC A2LA, OH, NY, LA Lead in Paint ASTM D 3335-85A/ EPA 6010C NY Lead in Dust Wipes EPA 30508/ EPA 6010C A2LA, OH, NY, LA ignitabiiity EPA 1010A NY pH EPA 90450 NY Non-Potnblo Water I Analvsis bv ICP Solid Chemlcal Matarlalll Element/Test Method Accredilation(s) Method ACCfeditaUon(s) Arsenic EPA 6010C/ EPA 200.7 Rev 4.4 NY, LA, OK EPA 6010C NY, LA, OK Barium EPA 601 OC/ EPA 200. 7 Rev 4.4 NY, LA, OK EPA6010C NY, LA, OK Cadmium EPA 6010C/ EPA 200.7 Rev 4.4 NY, LA, OK EPA 6010C NY, LA, OK Chromium EPA 6010C/ EPA 200.7 Rev 4.4 NY, LA, OK EPA6010C NY, LA, OK Copper EPA 6010CI EPA 200.7 Rev 4.4 NY, LA, OK EPA 6010C NY, LA, OK Lead EPA 6010CI EPA 200.7 Rev 4.4 NY, LA, OK EPA 6010C NY, LA, OK Mercury EPA 245.1 Rev.3/ EPA 7470A NY, LA, OK EPA 74718 NY, LA, OK Nickel EPA 6010C/ EPA 200,7 Rev 4,4 NY, LA, OK EPA 6010C NY, LA, OK Selenium EPA 6010C/ EPA 200.7 Rev 4.4 NY, LA, OK EPA 6010C NY, LA, OK Silver EPA 6010CI EPA 200.7 Rev 4.4 NY, LA, OK EPA6010C NY, LA, OK Zinc EPA 601 OCI EPA 200.7 Rev 4.4 NY, LA, OK EPA 6010C NY, LA, OK Cobalt EPA 6010C NY, LA, OK Manganese EPA 6010C NY, LA, OK Acid Digestion EPA 3010A NY. LA EPA 30508 NY, LA l11is rcpon shall 1101 be reproduced except in Ii.ill. without wriucn approval ofGPI Lnborntorics, Inc. 4403 Danker CT SE • Grnnd Ropids, Ml 49512-4054 · (616) 940-3112 • www.Qpinel.com ===== PDF PAGE 113 ===== [Extraction: embedded PDF text] . CHAIN OF CUSTODY FORM FOR I.AB USE DNLY Send To: Properly Contained Q:;)NO NIA GPI Laboratories, Inc. ASTM E1792 wipes YES NO~ 4403 Danker Court, Grand Rapids Ml 49512-4054 1Ad•'!ll"l8 Ph Adjust YES NO NIA CiPI (616) 940-31121GRLabslnfo@gplnet.com1w1w1.gpinc1.com Lab ecidilied: By/Oats: Company; KLM Engineering, Inc_ Address: 1976 Wooddale Drive, Company Contact: Laurie Sylte P.O./Proi#: MN4186 Suite4 Teleohone:651-773-5111 Local ion: Woodbury, MN 55125 E-Mall:l.sylle@klmengineering.com West Chicago, IL Mairot TCLP (Waste) Metal& Conlenl Other Tests Turnaround Time Commll(lls: 11.!l Palnl Chips LI Wipe Wlead Ulead O pH (Corrosivily) 0Same Day' Otgn~ability Cad [2]lead, .. Chrome. [2]Rush' (8) Metals [J Soil oOFJtter__ PRCRA RCRA (8) Metals OVDC (Method 24, etc) 0Standard 0 D Abrasive 0 [J Wastewater 0 0 0 Wipes Air Sampling FIUe1s GPI Labs accepts Visa, MasterCard, and American Exnress. 'Al:ce!eraled Turnaround is not avai!ab!e tor everv lesl. P!esse call for Information. 0 TSP OPMfO l.abO{ 2 1D-14-2D2D Exterior Roof i.4'063SD~ 3 1D-14-202D EKlerior Shell AOo?,S03 4 10-14-2020 Exterior Ground Sampled By (Pfeaseplint) :Tim Lindsay Date Submilted: 10-20-2020 Signature: ·-;ryl1r J,,, A1 '-~'\J . ~ Received by: Oaleflime:_____ Relinquished Dale/Time;,_ _____ _ _ Received by: Date/Time: Relinquished Dateffimc:._______ _ Melhod of Shipment; !Received forlabcraloryby:~ ~ Datemme: to/011hO (o:tf SUbmittal#: f)f)d-0-IP-?:cJJ_O(-. 1/18/17 Fonn #: 53-121 ===== PDF PAGE 114 ===== [Extraction: embedded PDF text] Proposal for ,..., ~ !J /, • ..SJJJ}JJ).3 .B./.l /_/!) JJ.. l.:..i.J Reconditioning Services WATER TOWER SPECIALISTS West Chicago, IL 0.5MG Ground Storage Tank Booster Station #8 KLM Engineering, Inc. I 1976 Wooddale Drive, Suite 4 I Woodbury, MN 55125 Toll Free: 888-959-5111 I Phone: 651-773-5111 I Fax: 651-773-52221 www.klmengineering.com ===== PDF PAGE 115 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _t-t~·~,j)~-"--- Resolution No. 21-R-0024 - Contract Award - The FLOLO COMMITTEE AGENDA DATE: April 1, 2021Corporation for Professional Services Related to the COUNCIL AGENDA DATE: April 5, 2021 Rehabilitation of Three Water Treatment Plant High Service Pump Motors STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: Similar to pumps at a Booster Station, the City's Water Treatment Plant utilizes up to three high service pumps to transfer treated water from ground storage tanks at the Water Treatment Plant into the City's water distribution system for consumption. These high service pumps are driven by specialized 200 HP motors. The existing motors are original and have been in service since January 2005, when the Plant came on-line. In January 2021, the motor for high service pump #1 began to exhibit symptoms of bearing wear. City staff hired The FLOLO Corporation (FLOLO) of West Chicago, Illinois, to examine the motor and it was determined that the motor needed to be rehabilitated. An analysis of the remaining two motors indicated that they also had symptoms of bearing wear. It was determined that all three motors were in need of rehabilitation. To allow for each motor to be removed from service, rehabbed, and reinstalled; one new motor was purchased for $13,910.00 and installed onto High Service Pump #1. Competitive pricing was obtained for the new motor prior to purchase and FLOLO provided the lowest cost. Following the installation of the newly acquired motor, the original motor was then transported to FLOLO's shop for further evaluation. Staff determined that the best course of action would be to have all three original motors rehabilitated, which would result in one of the motors ultimately being retained as a spare, should it be needed in the future. As the high service pumps and motors are critical to the operation of the City's Water Treatment Plant, and given FLOLO's solid understanding of anticipated needed repairs provided by its evaluation of the first motor, staff recommends the waiver of the competitive bidding process and the award of a contract to The FLOLO Corporation of West Chicago, Illinois, for the removal, rehabilitation, and reinstallation of three high service pump motors associated with the City Water Treatment Plant, for an amount not to exceed $21,995.00. Said cost proposal includes an additional $2,000.00 to cover any unanticipated additional parts and services, should such be determined necessary upon inspection. Adequate funds are available in the Water Fund (06-34-48-4430) to cover this expenditure. ===== PDF PAGE 116 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Waive the Competitive Bidding Process and approve Resolution No. 21-R-0024 authorizing the Mayor to execute a contract with The FLOLO Corporation for the removal, rehabilitation, and reinstallation of three Water Treatment Plant high service pump motors, for amount not to exceed $21,995.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 117 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0024 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH THE FLOLO CORPORATION FOR PROFESSIONAL SERVICES RELATED TO THE REHABILITATION OF THREE WATER TREATMENT PLANT HIGH SERVICE PUMP MOTORS BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Professional Services related to the rehabilitation of three Water Treatment Plant high service pump motors, between the City of West Chicago and The FLOLO Corporation, for an amount not to exceed $21,995.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of April 2021. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 118 ===== [Extraction: embedded PDF text] 1400 Harvester Road West Chicago IL, 60185 Phone 630.422.4929 FAX 630.595.1327 e-mail: npbrooks@flolo.com February 19, 2021 Quotation# 21-08-06-63990Rev2D City Of West Chicago 475 Main Street West Chicago IL, 60185 Ref: Pump 2, and 3 Motors Dear Mr. Munder, Thank you for the opportunity to provide a proposal for The Removal, Recondition, and Installation of your Existing Motor# 1 Baldor Spec# 18N074X34C4 200HP 460V 1775RPM 447T Chemical Processing Super E AC Pump Motor for Main Plant Pump 1, and 2, and repair of Pump motor 3 for a spare. The proposal includes the following for Pump 1 motor: 1) Transport pump 1 Motor back to Flolo Repair Facility (Removed from Pump 1 as part of prior job) 2) Inspect motor at Flolo shop and perform reconditioning to Include, clean and bake stator, surge test windings, install new standard ball Bearings, check all bearing housing and journal fits Dynamic balance Rotor assemble test and paint. 3) Provide quote for any Parts, repairs, bearings, machining needed beyond work scope for approval 4) Electrical Disconnecting of Pump Motor 2 and remove with coupling and Inspect Coupling 5) Remove Motor# 2 from Pump # 2 and check coupling on site and 6) Install Repaired Pump 1 Motor back to Pump 2 Service and Laser Align (see attached disclaimers) 7) Transport Pump motor# 2 to Flolo Facility. Price for these services with adders below $ 7 ,695.00 Adders for Pump 1 motor repair to Include Install AEGIS Shaft ring, new Insulated ODE Bearing, new fan, repair housing This proposal Includes the following for pump motor 2 1) Inspect motor at Flolo shop and perform reconditioning to Include, clean and bake stator, surge test windings, install new standard ball Bearings, check all bearing housing and journal fits Dynamic balance Rotor assemble test and paint. 2) Provide quote for any Parts, repairs, bearings, machining needed beyond work scope for approval 3) Electrical Disconnecting of Pump Motor 3 and remove with coupling and Inspect Coupling 4) Remove Motor# 3 from Pump # 3 and check coupling on site and 5) Install Repaired Pump 2 Motor back to Pump 3 Service and Laser Align (see attached disclaimers) 6) Transport Pump motor# 3 to Flolo Facility. Price for these services for Pump 2 motor above with adders below $ 7,500.00 Adder for AEGIS Ring and Insulated ODE Bearing The proposal includes the following for Pump 3 motor: 1. Inspect motor at Flolo shop and perform reconditioning to Include, clean and bake stator, surge test windings, install new standard ball Bearings, check all bearing housing and journal fits Dynamic balance Rotor assemble test and paint. 2 Provide quote for any Parts, repairs, bearings, machining needed beyond work scope for approval 3 Transport Pump 3 motor repaired to plant for customer to store as a spare. ===== PDF PAGE 119 ===== [Extraction: embedded PDF text] Price for these services with adders below $ 4,800.00 Adder for AEGIS ring and Insulated bearing 1. This proposal is based on work being performed during Normal Working Hours. Monday thru Friday 7:30am to 4:00pm excluding legal holidays. Additional charges will apply if any services are to be performed on premium time 2. Field Labor is proposed based on Prevailing Wage Assignment per Request. 3. Please see laser Alignment disclaimer document. 4. If any repairs, return visits are needed due to circumstances beyond Flolo Control then additional charges will apply. 5. Operator must be on site same day of completion for Flolo to verify Operation. Delivery: TBD Terms: Net 30 Days Freight: Prepaid and Added to Invoice F.O.B: West Chicago, IL Quotation Valid: 30 Days Limited Warranty: see attached copy of Flolo's Standard Terms and Conditions of Sale Respectfully, Nick Brooks The Flolo Corporation cc: Gregg Flolo Cc: Dennis lamb encl: Terms and Conditions of Sale ===== PDF PAGE 120 ===== [Extraction: embedded PDF text] Limited Warranty The Flolo Corporation, hereinafter called Flolo, warrants the equipment manufactured by us and services performed by us as described in the quotation to be free from defects in materials and/or workmanship under normal use and service by the purchaser. The warranty on new equipment that has not been modified and/or manufactured by Flolo, but is being resold by Flolo shall be limited to the manufacturer's warranty. The obligations of Flolo are limited to replacing, at Flolo's factory, the product or any part or parts of the product which shall, within one year after delivery of the equipment to the original purchaser, be returned to Flolo with transportation charges prepaid and which Flolo's examination shall disdose to its satisfaction to have been defective. Except as stated above, Flolo makes no warranty either expressed or implied; any implied warranty of merchantability or fitness for a particular purpose is disclaimed by Flolo and excluded from this sales agreement. There are no warranties, either expressed or implied, which extend beyond the warranty stated above. Flolo neither assumes nor authorizes any person to assume for it any other liability in connection with the sale of its equipment. This warranty will not apply to any equipment which have been repaired or altered outside of Flolo's factory in any way so as, in Flolo's judgment, to affect its stability or reliability, nor to any equipment which has been subject to misuse, negligence, or accident. Flolo shall not be liable for damages, direct or consequential, or delays, if such occur, on account of defective materials or workmanship or delays in shipment. Flolo will not grant any allowance for any repairs or alterations made without the written consent of an officer of Flolo. Flolo shall in no way be liable or responsible for injuries or damages to persons or property, arising from or out of the use or operation of the equipment herein described. Flolo reserves the right to make changes in design, or to make additions to, or improvements in, its product without imposing any obligation upon itself to install them on its product previously manufactured. "No warranty given by a customer of Flolo not consistent with the foregoing warranties shall be binding on Flolo." Conditions of Sale - A Part of the Price Quotation Enclosed Herewith General Conditions: All orders for products or services of The Flolo Corporation, hereinafter called Flolo , are subject to these conditions of sale. These conditions shall be modified or added to only by a written document signed by an authorized officer of Flolo. Flolo's failure to respond to any writing, and such failure to respond shall not constitute a waiver of these conditions by Flolo. Prices: Prices quoted on the attached quotation by Flolo will be guaranteed for a period of (30) days from the date of the proposal unless stated specifically otherwise in the body of the quotation. Weights and Dimensions: Weights and dimensions are carefully calculated estimates but are not guaranteed. Taxes: Published or quoted prices do not include sales, excise, use or similar taxes. Applicable taxes must be paid by the purchaser. Penalties and Delays: No penalty provision of any kind will be effective unless approved in writing by an officer of Flolo. Flolo will not be liable for any damages caused by delays beyond its control, including by the way of illustration but not limitation, fires, strikes, acts of God, transportation failures, inability to obtain labor, materials or to have available manufacturing facilities or failure by Flolo's suppliers to deliver merchandise. In the event of any such delay, the date of delivery of merchandise from Flolo to the purchaser shall be extended for a period of time equal to the time lost by reason of the delay. Cancellation and Alteration: An order or contract may be canceled or altered by the Purchaser only upon payment of reasonable charges based upon expenses already incurred and commitments already made by Flolo. Flolo reserves the right to procure and/or manufacture ahead of shipping schedule whenever it is deemed necessary, and such advance procurement or manufacture shall not void buyer's responsibility for cancellation or alteration. Delivery: Prices are F.O.B. Flolo plant or point of shipment, via the carrier selected to be the most economical and dependable. Special handling, packaging, insurance or other abnormal costs will be billed to the Purchaser. Terms of Payment and Reservation of Title: Unless otherwise specified herein, Terms to the purchaser are net 30 days. Flolo reserves the right to require full or partial payment in advance of shipment or to ship C.O.D. On C.O.D. shipments, Flolo shall retain title to the merchandise until the terms of delivery are met. Responsibility: Flolo is not responsible for misuse or misapplication of its products, intentional or otherwise. Improper application, installation, failure to provide safety devices for protection measures, or operation above the rated capacity are all beyond the control and responsibility of Flolo.Under no cjrcumstances will Flolo be liable for consequential or contingent damages. Return of Equipment: Under no circumstances is egujpment to be returned without first obtaining Flolo's permission. Unless authority has been granted for return, shipment will be refused. Apparatus built to a customer's specification cannot be returned for credit. Equipment approved for return must be properly packed to protect against physical damage during shipment and must be shipped prepaid.