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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                          AGENDA ITEM NUMBER:                                                              tf, ·B-~
Waive the Competitive Bidding Process and Authorize the
Purchase of Fall Protection Equipment for all Sanitary      COMMITTEE AGENDA DATE:  April 1, 2021
Sewer Lift Stations from USA Bluebook                  COUNCIL AGENDA DATE:  April 5, 2021

STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works  SIGNATUR~~----
                                 /7
APPROVED BY CITY ADMINISTRATOR:  Michael L. Guttman    SIGNATURE~~~~~~~~~~-

ITEM SUMMARY:

In our continued commitment to staff safety, within the Fiscal Year 2021 Sewer Fund Budget, $58,500
has been included to purchase and install fall protection equipment at thirteen of the City's sanitary sewer
 lift stations that currently do not have any fall protection associated with the stations wet well vaults. Fall
protection is an assembly of components intended to protect the user against falls from height.  In this
case providing protection from a fall into a sanitary  lift station wet well vault, which is a covered concrete
structure or pit where raw sewage flows into and collects prior to being pumped through a sanitary sewer
forcemain.  The City's various sanitary sewer  lift station wet well vaults range between 14 and 40 feet
deep.

For staff to perform certain required maintenance tasks at each sanitary sewer  lift station, the wet well
vault lid/access hatch must remain open.  Various maintenance tasks  (i.e., cleaning,  pulling pumps,
replacing floats, etc.) require staff to lean over and/or reach into these wet well vaults.  Existing OSHA
and Illinois Department of Labor regulations require fall protection be utilized at any height greater than
four feet.

After researching available options, staff requests approval to purchase DBI SALA fall arrest systems for
all of our lift stations. This fall arrest system includes:
•  Body harness for each employee.
•   Self-retracting, energy absorbing lifelines.
•  Anchor base mounted at each sanitary lift station.
•  Anchor post for each sanitary lift station.

The proposed system will allow up to three employees to be secure at one time. City staff are familiar
with and trained  in the usage of the DBI Sala system as we currently use the equipment at Sanitary
Sewer Lift Station #1  (fall protection system installed when the lift station was rehabilitated in 2019).

Pricing was obtained from three vendors with USABlueBook of Gurnee, Illinois, offering the lowest price
of $51 ,233.36 for all required equipment. Therefore, based on comparable pricing received, City staff is
seeking authorization to waive the competitive bidding process and purchase of fall protection equipment
for all of the City's sanitary sewer lift stations from USABlueBook, for the amount not to exceed
$51,233.36.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:

Waive the Competitive Bidding Process and that the West Chicago City Council authorize the purchase
of Fall Protection Equipment for all of the City Sanitary Sewer Lift Stations from USABlueBook, for an
amount not to exceed $51,233.36.

COMMITTEE RECOMMENDATION: