===== PDF PAGE 115 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _t-t~ยท~,j)~-"--- Resolution No. 21-R-0024 - Contract Award - The FLOLO COMMITTEE AGENDA DATE: April 1, 2021Corporation for Professional Services Related to the COUNCIL AGENDA DATE: April 5, 2021 Rehabilitation of Three Water Treatment Plant High Service Pump Motors STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: Similar to pumps at a Booster Station, the City's Water Treatment Plant utilizes up to three high service pumps to transfer treated water from ground storage tanks at the Water Treatment Plant into the City's water distribution system for consumption. These high service pumps are driven by specialized 200 HP motors. The existing motors are original and have been in service since January 2005, when the Plant came on-line. In January 2021, the motor for high service pump #1 began to exhibit symptoms of bearing wear. City staff hired The FLOLO Corporation (FLOLO) of West Chicago, Illinois, to examine the motor and it was determined that the motor needed to be rehabilitated. An analysis of the remaining two motors indicated that they also had symptoms of bearing wear. It was determined that all three motors were in need of rehabilitation. To allow for each motor to be removed from service, rehabbed, and reinstalled; one new motor was purchased for $13,910.00 and installed onto High Service Pump #1. Competitive pricing was obtained for the new motor prior to purchase and FLOLO provided the lowest cost. Following the installation of the newly acquired motor, the original motor was then transported to FLOLO's shop for further evaluation. Staff determined that the best course of action would be to have all three original motors rehabilitated, which would result in one of the motors ultimately being retained as a spare, should it be needed in the future. As the high service pumps and motors are critical to the operation of the City's Water Treatment Plant, and given FLOLO's solid understanding of anticipated needed repairs provided by its evaluation of the first motor, staff recommends the waiver of the competitive bidding process and the award of a contract to The FLOLO Corporation of West Chicago, Illinois, for the removal, rehabilitation, and reinstallation of three high service pump motors associated with the City Water Treatment Plant, for an amount not to exceed $21,995.00. Said cost proposal includes an additional $2,000.00 to cover any unanticipated additional parts and services, should such be determined necessary upon inspection. Adequate funds are available in the Water Fund (06-34-48-4430) to cover this expenditure. ===== PDF PAGE 116 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Waive the Competitive Bidding Process and approve Resolution No. 21-R-0024 authorizing the Mayor to execute a contract with The FLOLO Corporation for the removal, rehabilitation, and reinstallation of three Water Treatment Plant high service pump motors, for amount not to exceed $21,995.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 117 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0024 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH THE FLOLO CORPORATION FOR PROFESSIONAL SERVICES RELATED TO THE REHABILITATION OF THREE WATER TREATMENT PLANT HIGH SERVICE PUMP MOTORS BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Professional Services related to the rehabilitation of three Water Treatment Plant high service pump motors, between the City of West Chicago and The FLOLO Corporation, for an amount not to exceed $21,995.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of April 2021. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 118 ===== [Extraction: embedded PDF text] 1400 Harvester Road West Chicago IL, 60185 Phone 630.422.4929 FAX 630.595.1327 e-mail: npbrooks@flolo.com February 19, 2021 Quotation# 21-08-06-63990Rev2D City Of West Chicago 475 Main Street West Chicago IL, 60185 Ref: Pump 2, and 3 Motors Dear Mr. Munder, Thank you for the opportunity to provide a proposal for The Removal, Recondition, and Installation of your Existing Motor# 1 Baldor Spec# 18N074X34C4 200HP 460V 1775RPM 447T Chemical Processing Super E AC Pump Motor for Main Plant Pump 1, and 2, and repair of Pump motor 3 for a spare. The proposal includes the following for Pump 1 motor: 1) Transport pump 1 Motor back to Flolo Repair Facility (Removed from Pump 1 as part of prior job) 2) Inspect motor at Flolo shop and perform reconditioning to Include, clean and bake stator, surge test windings, install new standard ball Bearings, check all bearing housing and journal fits Dynamic balance Rotor assemble test and paint. 3) Provide quote for any Parts, repairs, bearings, machining needed beyond work scope for approval 4) Electrical Disconnecting of Pump Motor 2 and remove with coupling and Inspect Coupling 5) Remove Motor# 2 from Pump # 2 and check coupling on site and 6) Install Repaired Pump 1 Motor back to Pump 2 Service and Laser Align (see attached disclaimers) 7) Transport Pump motor# 2 to Flolo Facility. Price for these services with adders below $ 7 ,695.00 Adders for Pump 1 motor repair to Include Install AEGIS Shaft ring, new Insulated ODE Bearing, new fan, repair housing This proposal Includes the following for pump motor 2 1) Inspect motor at Flolo shop and perform reconditioning to Include, clean and bake stator, surge test windings, install new standard ball Bearings, check all bearing housing and journal fits Dynamic balance Rotor assemble test and paint. 2) Provide quote for any Parts, repairs, bearings, machining needed beyond work scope for approval 3) Electrical Disconnecting of Pump Motor 3 and remove with coupling and Inspect Coupling 4) Remove Motor# 3 from Pump # 3 and check coupling on site and 5) Install Repaired Pump 2 Motor back to Pump 3 Service and Laser Align (see attached disclaimers) 6) Transport Pump motor# 3 to Flolo Facility. Price for these services for Pump 2 motor above with adders below $ 7,500.00 Adder for AEGIS Ring and Insulated ODE Bearing The proposal includes the following for Pump 3 motor: 1. Inspect motor at Flolo shop and perform reconditioning to Include, clean and bake stator, surge test windings, install new standard ball Bearings, check all bearing housing and journal fits Dynamic balance Rotor assemble test and paint. 2 Provide quote for any Parts, repairs, bearings, machining needed beyond work scope for approval 3 Transport Pump 3 motor repaired to plant for customer to store as a spare. ===== PDF PAGE 119 ===== [Extraction: embedded PDF text] Price for these services with adders below $ 4,800.00 Adder for AEGIS ring and Insulated bearing 1. This proposal is based on work being performed during Normal Working Hours. Monday thru Friday 7:30am to 4:00pm excluding legal holidays. Additional charges will apply if any services are to be performed on premium time 2. Field Labor is proposed based on Prevailing Wage Assignment per Request. 3. Please see laser Alignment disclaimer document. 4. If any repairs, return visits are needed due to circumstances beyond Flolo Control then additional charges will apply. 5. Operator must be on site same day of completion for Flolo to verify Operation. Delivery: TBD Terms: Net 30 Days Freight: Prepaid and Added to Invoice F.O.B: West Chicago, IL Quotation Valid: 30 Days Limited Warranty: see attached copy of Flolo's Standard Terms and Conditions of Sale Respectfully, Nick Brooks The Flolo Corporation cc: Gregg Flolo Cc: Dennis lamb encl: Terms and Conditions of Sale ===== PDF PAGE 120 ===== [Extraction: embedded PDF text] Limited Warranty The Flolo Corporation, hereinafter called Flolo, warrants the equipment manufactured by us and services performed by us as described in the quotation to be free from defects in materials and/or workmanship under normal use and service by the purchaser. The warranty on new equipment that has not been modified and/or manufactured by Flolo, but is being resold by Flolo shall be limited to the manufacturer's warranty. The obligations of Flolo are limited to replacing, at Flolo's factory, the product or any part or parts of the product which shall, within one year after delivery of the equipment to the original purchaser, be returned to Flolo with transportation charges prepaid and which Flolo's examination shall disdose to its satisfaction to have been defective. Except as stated above, Flolo makes no warranty either expressed or implied; any implied warranty of merchantability or fitness for a particular purpose is disclaimed by Flolo and excluded from this sales agreement. There are no warranties, either expressed or implied, which extend beyond the warranty stated above. Flolo neither assumes nor authorizes any person to assume for it any other liability in connection with the sale of its equipment. This warranty will not apply to any equipment which have been repaired or altered outside of Flolo's factory in any way so as, in Flolo's judgment, to affect its stability or reliability, nor to any equipment which has been subject to misuse, negligence, or accident. Flolo shall not be liable for damages, direct or consequential, or delays, if such occur, on account of defective materials or workmanship or delays in shipment. Flolo will not grant any allowance for any repairs or alterations made without the written consent of an officer of Flolo. Flolo shall in no way be liable or responsible for injuries or damages to persons or property, arising from or out of the use or operation of the equipment herein described. Flolo reserves the right to make changes in design, or to make additions to, or improvements in, its product without imposing any obligation upon itself to install them on its product previously manufactured. "No warranty given by a customer of Flolo not consistent with the foregoing warranties shall be binding on Flolo." Conditions of Sale - A Part of the Price Quotation Enclosed Herewith General Conditions: All orders for products or services of The Flolo Corporation, hereinafter called Flolo , are subject to these conditions of sale. These conditions shall be modified or added to only by a written document signed by an authorized officer of Flolo. Flolo's failure to respond to any writing, and such failure to respond shall not constitute a waiver of these conditions by Flolo. Prices: Prices quoted on the attached quotation by Flolo will be guaranteed for a period of (30) days from the date of the proposal unless stated specifically otherwise in the body of the quotation. Weights and Dimensions: Weights and dimensions are carefully calculated estimates but are not guaranteed. Taxes: Published or quoted prices do not include sales, excise, use or similar taxes. Applicable taxes must be paid by the purchaser. Penalties and Delays: No penalty provision of any kind will be effective unless approved in writing by an officer of Flolo. Flolo will not be liable for any damages caused by delays beyond its control, including by the way of illustration but not limitation, fires, strikes, acts of God, transportation failures, inability to obtain labor, materials or to have available manufacturing facilities or failure by Flolo's suppliers to deliver merchandise. In the event of any such delay, the date of delivery of merchandise from Flolo to the purchaser shall be extended for a period of time equal to the time lost by reason of the delay. Cancellation and Alteration: An order or contract may be canceled or altered by the Purchaser only upon payment of reasonable charges based upon expenses already incurred and commitments already made by Flolo. Flolo reserves the right to procure and/or manufacture ahead of shipping schedule whenever it is deemed necessary, and such advance procurement or manufacture shall not void buyer's responsibility for cancellation or alteration. Delivery: Prices are F.O.B. Flolo plant or point of shipment, via the carrier selected to be the most economical and dependable. Special handling, packaging, insurance or other abnormal costs will be billed to the Purchaser. Terms of Payment and Reservation of Title: Unless otherwise specified herein, Terms to the purchaser are net 30 days. Flolo reserves the right to require full or partial payment in advance of shipment or to ship C.O.D. On C.O.D. shipments, Flolo shall retain title to the merchandise until the terms of delivery are met. Responsibility: Flolo is not responsible for misuse or misapplication of its products, intentional or otherwise. Improper application, installation, failure to provide safety devices for protection measures, or operation above the rated capacity are all beyond the control and responsibility of Flolo.Under no cjrcumstances will Flolo be liable for consequential or contingent damages. Return of Equipment: Under no circumstances is egujpment to be returned without first obtaining Flolo's permission. Unless authority has been granted for return, shipment will be refused. Apparatus built to a customer's specification cannot be returned for credit. Equipment approved for return must be properly packed to protect against physical damage during shipment and must be shipped prepaid.