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City
WEST CHICAG GO
WHERE HISTORY & PROGRESS MEET
Approved July 1, 2021
MINUTES
INFRASTRUCTURE COMMITTEE
May 6, 2021 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown,
Sandra Dimas, Matt Garling, Alton Hallett, and Jeanne Short present via Zoom teleconference.
Alderman Joe Morano was absent.
Staff present in-person included Director of Public Works Robert Flatter. Administrative
Assistant Ashley Heidorn and Utility Division Superintendent Rocky Horvath were present via
Zoom teleconference. Mayor Pineda has determined that in-person meetings are not practical
and prudent.
2. Selection of Chairman and Vice-Chairman.
Alderman Dimas nominated Alderman Beifuss as the Chairman of the Infrastructure Committee,
seconded by Alderman Brown.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, and Short. Voting Nay: 0.
Alderman Beifuss nominated Alderman Dimas as the Vice-Chairman of the Infrastructure
Committee, seconded by Alderman Brown.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, and Short. Voting Nay: 0
3. Approval of Minutes
A. Infrastructure Committee Minutes of April 1, 2021. Alderman Brown made
a motion, seconded by Alderman Dimas to approve the Meeting Minutes of April 1, 2021.
Roll call was taken. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, and Hallett.
Voting Nay: 0. Abstaining: Short
4. Public Participation / Presentations. None.
Infrastructure Committee Meeting 475 Main Street T (630) 293-2200 Ruben Pineda
May 6, 2021 West Chicago, Illinois F (630) 293-3028
Page | of 3 60185 www.westchicago.org Nancy M. Smith Michael L Guttman

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5. Items for Consent. Alderman Beifuss requested discussion on Consent Item H.
Alderman Brown made a motion, seconded by Alderman Dimas to approve:
A. Purchase of Rock Salt from Compass Minerals America, Inc., Overland Park,
Kansas, for the 2020-2021 Winter Season — Change Order No. 1 and Final
B Purchase of Rock Salt from Compass Minerals America, Inc., Overland Park,
Kansas, for the 2021-2022 Winter Season
Cc Purchase of One 2020 Ford F150 Crew Cab 4WD Police Responder — Morrow
Brothers Ford, Inc., Greenfield, Illinois
D. Procurement of Unleaded and Diesel Fuel from Gas Depot through DuPage
County Joint Purchasing Program
E 2021 Asphalt Materials Procurement — DuPage County Joint Purchasing Program
- Plote Construction, Inc.
Ordinance No. 21-O-0012- Authorizing the Disposal of Surplus Equipment,
Stock Inventory, and/or Personal Property Owned By the City of West Chicago
G. Resolution No. 21-R-0032 - Authorizing the City Clerk to Execute and Submit to
the Illinois Department of Transportation Required Documents Related to the
Establishment of a Class I] Truck Route
™
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, and Short. Voting Nay: 0.
6. Items for Discussion.
5.H. Resolution No. 21-R-0033 — Professional Services Agreement — Advanced
Automation and Controls, Inc. for Services Related to the 2021 Water Distribution System
Supervisory Control and Data Acquisition (SCADA) System Upgrade Project. Alderman
Beifuss requested an overview of this item from staff. Mr. Horvath explained that the current
SCADA system was installed in 2004, and most, if not all, components are obsolete or out of
date. This upgrade project will update the system to current standards with new software and
hardware, as well as security cameras, for improved monitoring and data collection of all well
houses. It is anticipated that the City will get 10-15 years of service life from the hardware
component of the upgrade and hopefully 10 years out of the operating program. Alderman
Garling made a motion, seconded by Alderman Dimas to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, and Short. Voting Nay: 0.
7. Unfinished Business. Mr. Flatter noted that following last month’s discussion about
aesthetic improvements along Hahn Place, he contacted IDOT to indicate the City’s desire to
proceed with the proposed improvements. IDOT sent Mr. Flatter a draft agreement on Tuesday,
so it was not received in time to include in this month’s agenda packet. The Committee agreed
to send the agreement to the May 17, 2021, City Council meeting for approval.
8. New Business. None.
9. Reports from Staff.
Infrastructure Committee Meeting
May 6, 2021
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Mr. Flatter explained that five trees were removed along Main Street in front of the Community
Center; trees planted in concrete enclosures like they were typically only last 5-7 years, and those
had been there for 7-10 years. Staff discussed it and determined that rather than replace them
with new trees it would be more aesthetically pleasing to plant some lower-profile shrubbery and
other plantings, primarily consisting of perennials. Other areas downtown that had a tree
removed would be replaced with another tree.
Mr. Flatter also wanted to thank the Committee for its support over the last 18 years, as he would
be retiring this month. The Committee thanked Mr. Flatter for his service over that time and
congratulated him for his hard work on many major projects over the years.
10. Adjournment. At 7:28 P.M., Alderman Brown made a motion to adjourn, seconded by
Alderman Hallett. Roll call found the vote unanimous for approval.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
May 6, 2021
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