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          WE§'T CHICAGO
                         WHERE HISTORY & PROGRESS MEET


Draft
                      MINUTES

             INFRASTRUCTURE COMMITTEE

                          April 1, 2021 7:00 P.M.


1.     Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Alderman James Beifuss present in-person,
and Aldermen Heather Brown, Sandra Dimas, Alton Hallett, and Joe Morano present via Zoom
teleconference. Aldermen Matt Garling and Jeanne Short were absent.

Staff present in-person included Director of Public Works Robert Flatter. Administrative
Assistant Ashley Heidorn and Utility Division Superintendent Rocky Horvath were present via
Zoom teleconference. Mayor Pineda has determined that in-person meetings are not practical
and prudent.

2.     Approval of Minutes

       A.     Infrastructure Committee Minutes of March 4, 2021. Alderman Brown
made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of March 4,
2021.

Roll call was taken. Voting Yea: Aldermen Beifuss, Brown, Dimas, Hallett, and Morano.
Voting Nay: 0.

3.     Public Participation I Presentations. None.

4.     Items for Consent. Alderman Beifuss requested discussion on Consent Items Band D.
Alderman Dimas made a motion, seconded by Alderman Brown to approve:

       A.    Waive the Competitive Bidding Process and Authorize the Purchase of Fall
               Protection Equipment for all Sanitary Sewer Lift Stations from USA Bluebook
        C.     Resolution No. 21-R-0023 - Contract Award- KLM Engineering, Inc. -
               Professional Engineering Services Related to the Booster Station #8 Ground
              Storage Tank Rehabilitation Project

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Morano. Voting Nay: 0.

5.     Items for Discussion.

                                    475 Main Street           T (630) 293-2200            Ruben Pineda
Infrastructure Committee Meeting        West Chicago, lllinois        F (630) 293-3028          MAVOR
April 1, 2021                                        601 85                    www.westchicago.org       Nancy M. Smith         Michael L. Guttman
Page 1 of 2                                                                                                             CITY CLERK                 CITY ADMINISTRATOR

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4.B. Resolution No. 21-R-0022 - Contract Award -Trotter and Associates, Inc. for
Engineering Design Services Related to the Booster Station #8 Rehabilitation Project. This
item was pulled to clarify a scrivener's error regarding the contract amount; the correct amount is
$68,900.00.  Alderman Dimas made a motion, seconded by Alderman Brown to approve.

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Morano. Voting Nay: 0.

4.D. Waive the Competitive Bidding Process and Approve Resolution No. 21-R-0024 -
Contract Award -The FLOLO Corporation for Professional Services Related to the
Rehabilitation of Three Water Treatment Plant High Service Pump Motors. Mr. Flatter
explained that the City's Water Treatment Plant (WTP) utilizes up to three high service pumps to
transfer treated water from ground storage tanks at the WTP into the City's water distribution
system for consumption.  It is critical to have access to at least two pumps at all times. The
existing motors are original and have not been serviced since January 2005 when the WTP came
on-line. In January 2021, the motor for high service pump #1 began to exhibit symptoms of
bearing wear, and analysis of the other two motors indicated the same. One new motor was
installed onto high service pump # 1, and staff determined that the best course of action would be
to have all three original motors rehabilitated, leaving one available as a spare. Alderman Brown
inquired if there was any warranty for the motor rehabilitation, and Mr. Flatter indicated a typical
warranty is one year. Mr. Horvath noted that the City has utilized The FLOLO Corporation
enough times in the past that they have never had an issue with their products or warranties, and
he does not foresee there being any issues should a complication arise. Alderman Dimas made
a motion, seconded by Alderman Brown to approve.

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Morano. Voting Nay: 0.

6.     Unfinished Business. None.

7.    New Business. None.

8.     Reports from Staff. None.

9.     Adjournment. At 7:15 P.M., Alderman Dimas made a motion to adjourn, seconded by
Alderman Brown. Roll call found the vote unanimous for approval.

Respectfully submitted,


Ashley Heidorn
Administrative Assistant of Public Works

Infrastructure Committee Meeting
April I, 2021
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