===== PDF PAGE 9 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _5._r_C.,____~__ _ Purchase of One 2020 Ford F150 Crew Cab 4WD Police COMMITTEE AGENDA DATE: May 6, 2021Responder - Morrow Brothers Ford, Inc., Greenfield, COUNCIL AGENDA DATE: May 17, 2021Illinois ~../"' STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURE ~::::::<-;;;?""~---- / APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: For FY 2021, Police Department staff have planned and budgeted for the replacement of one 2009 Ford F150 Super Cab 4WD Pickup Truck, currently used as a Community Service Officer vehicle, with a 2021 Ford F150 Crew Cab 4WD Police Responder. To allow local vendors an opportunity to quote on the 2021 Ford Police Responder, in April 2021, the City of West Chicago solicited price quotes from thirteen Ford dealerships in Illinois. These dealerships included local Ford dealerships and dealerships that currently hold, or previously held, State of Illinois or Suburban Purchasing Cooperative (SPC) Joint Purchasing Program contracts. From our request, only four dealerships responded: • Bob Riddings Ford, Taylorville, Illinois - $39,432.00 each. • Sutton Ford, Matteson, Illinois (SPC Program) - $40,407.00 each. • Hawk Ford of St. Charles, St. Charles, Illinois - $40,980.00 each. • Haggerty Ford, West Chicago, Illinois - $42,391.00 each. In addition, Morrow Brothers Ford, Inc. of Greenfield, Illinois, submitted information on readily available, in stock, new 2020 model year units, each containing equipment similar to that as being sought for the 2021 model year units. Morrow Brothers Ford pricing for the 2020 Ford F150 Crew Cab 4WD Police Responder is $39,235.00 each delivered to West Chicago. Recent conversations with several local dealerships revealed that production of most vehicles is being delayed because of an on-going steel shortage, specialty pigment paint shortage, and computer chip manufacturing delays. As a result, if ordered in May 2021, delivery of a 2021 model year Police Responder will likely not occur until at least October 2021. Based on comparable pricing received, 2021 model year production delays, and in stock availability, staff recommends purchasing one 2020 Ford F150 Crew Cab 4WD Police Responder, for the Police Department, from Morrow Brothers Ford, Inc. of Greenfield, Illinois, for an amount not to exceed $39,235.00. This vehicle will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which adequate funds are available for said purchase. Necessary appurtenances/equipment (i.e., lights, sirens, decals, radios, computers, protective screens/cages, etc.) will be installed by a third party after the City of West Chicago takes delivery of the units (estimated to cost an additional $12,000.00 per vehicle). ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO The existing 2009 Ford F150 Super Cab 4WD CSO Pickup Truck will continue to be utilized by the Police Department, as a second CSO vehicle, until such time that the cost of repairs exceed the salvage value of the vehicle. The vehicle that is currently being utilized as the second CSO vehicle (i.e., 2006 Ford Explorer) will be sold at auction. ACTIONS PROPOSED: That the West Chicago City Council authorize the purchase of one 2020 Ford F150 Crew Cab 4WD Police Responder from Morrow Brothers Ford, Inc. of Greenfield, Illinois, for an amount not to exceed $39,235.00. COMMITTEE RECOMMENDATION: