===== PDF PAGE 14 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ·5. e: 2021 Asphalt Materials Procurement- DuPage County COMMITTEE AGENDA DATE: May 6, 2021Joint Purchasing Program - Plate Construction, Inc. COUNCIL AGENDA DATE: May 17, 2021 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURe-- J ;..--~~---- / APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE---------- ITEM SUMMARY: For over 33 years the City has utilized the DuPage County Joint Purchasing Program for the procurement of asphalt materials. DuPage County has a Joint Purchasing Program similar to the State of Illinois Joint Purchasing Program where annually it solicits bids for materials by way of public bid and then allows municipalities to take advantage of the competitively bid unit prices. Recently DuPage County advised staff that Plate Construction, Inc. (Plate) was awarded a contract for Asphalt Materials, both Surface and Binder Course, effective April 1, 2021 and expiring March 31, 2022. Plate has agreed to extend its bid to other taxing bodies in DuPage County through the Joint Purchasing Program. Public Works staff will be able to pick up hot mix asphalt (HMA) material as needed from the plant located on Washington Street, near Illinois Route 38, in West Chicago, Illinois. The City uses HMA to repair street openings from water and sewer excavations, for pothole patching, repair of surface imperfections through grinding and patching, and overlayment of sections of streets where the surface is deteriorated and the street is not scheduled for contractual reconstruction or resurfacing. For Fiscal Year 2021, staff anticipates using approximately 700 tons of surface mix and approximately 50 tons of binder mix. Material cost varies from $59.00 to $100.00 per ton depending on the type of HMA required. The amount of $46,000 has been budgeted in the Capital Projects Fund for the purchase of HMA during Fiscal Year 2021. Staff recommends using the DuPage County Joint Purchasing Program for the procurement of Asphalt Materials from Plate Construction, Inc. for Fiscal Year 2021. A copy of the DuPage County bid awarded to Plate Construction, Inc. is attached for your consideration. ACTIONS PROPOSED: Authorize the purchase of Asphalt Materials, as needed, from Plate Construction, Inc. for an amount not to exceed $46,000.00, through the DuPage County Joint Purchasing Program, during Fiscal Year 2021. COMMITTEE RECOMMENDATION: ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] THE COUNTY OF DUPAGE FINANCE· PROCUREMENT CONSTRUCTION MATERIALS (BITUMINOUS PAVING MATERIAL5l 21--007-00T OuPaae Countv Materials Comoarw LLC HMA HIM PolymerizedH Polymerized HMA Surface Binder Binder MA Surface HMA Binder Driveway I Pri\Jate SS-1 A•phalt 68-1 Asphalt Cold Dumping o1 Dumping ol Dumping ot Course Moc course, Mix Emulsion Asphalt Cleon Broken Emulsion Course, Patch Course. Course Mix CDurse. Vendor Plant Sile GriMillgs Concrete D, N70 D N50 (BULK) 5 GaUon Asphalt I P•il I"~·~= IL-19, N70 IL-19, N50 MC< E N70 IL-4.75 NSO ( UOMI Ton TQn Ton Ton Ton Ton Ton GAL EA Ton Ton Ton Ton Location 1 - Elmhural S60 75 $58 50 553 25 $53 50 $95 00 $95 DO !57 DO SS.DO s~o oo $160 00 S7 75 57,75 No Bid I ,, ../ Plote Construction Inc. HMA HMA Polymeri;:edH Polym,.riZed HMA Surface SS-1 Asphal 56-1 Asphalt Dumping or Dumping ol Pumping o1 Binder Bilder MA Surface HMA Bnder Drweway I Private Cold Asphal Clean Emulsion Broken Course, Mix Course, Mi>< Emulsion Patch Coun;e Course, Mi< Course, Course, Vendor Plant S~e Grindings 0, N70 D. NSO (BULK) 5 Gallon/Pail Asp net Concrete IL-19, N70 IL-19, NSO Mi>cE, N70 IL-4,75, NSO Ton Ton Ton Ton Ton Ton Ton GAL EA Ton Ton Ton Ton 1-·- Location 1 - West Chicago $6000 SBODO $5900 SSS.DO $100,00 5100,00 No Bid No Bid s~o.oo No Bid $6.00 $1MO No Charge LOca!lon 2 - l3ar1lett S6DJJIJ SS0.00 $59 00 559 00 5100 OD 510000 No Bid No Bid S40,0D No Bid Ne Charge S30Q NoChllQe K-Five Hodgkins LLC HMA HMA PolymerludH Potfmenzed HMA Surface SS-1 Asphat SS-1 ALpl\att Dumping of Dumping al Dumping of Binder Binder MA Surface f1MA Binoet DJ'Pw'eWily I PrWate Cold Clear. Aspllat Broken EmulsiDn Mix Emu1sicn Mi>c Cowse, Counie. Patch Course, Course, Course. Course Mix Vendar Plant Site Grindings (BULK) 5 Galon I Pail Concrete D, NSO Asphalt D, N70 IL-19, N70 ll-19, N50 Mbany HMASurface HMA HMA F'<>lfmafll:Mlj Polymerized SS-1~hatt SS-1 Asph•lt Dumping ol Dumping ol Dumping al 8inc~er Binder MA Surface f1MA Binder Drweway I Private Cold Emulsion Asphatt Broken Clean MDC Course, Moc: Course, Patch Course, Cou'6e, Course, C«JLAr.se Mb< Emulston Vendor Plan! Sile Corcrete (BULK) 5 Galon Grindings Asphal I Pail D, N70 D. NSO IL-19. N70 IL-19, NSD MD~ I • Rof!WO'• I $SB 75 S56 50 553..2S $52.75 $95.00 $95.00 $54,50 No Bid 5'10.DD No Bid $7_75 $7 75 No Bid DuKaneAs alt Co. HMA HMA Polymertzed/1 Polymerized 6&-1 A&phal SS-1 Asphalt Oumping of Dumping of Dumping al HMA Surface HMA Surlace Binder Broer MA Surface HMA Binder DrNeway I Pnva1e Cold Course, Mix Course, Mile Ernutsicn Emulsion Asphal Broken Clean Course, Course, Course, Course Mix Vendor Plant Site D, N7a D, NSD (BULK) 5 GPHon I Pail Patcli Grindngs Asphalt Concrete IL-15. N70 IL-19, NSO Mix E 11170 IL-4, 75, NSO Ton Ton Ton Ton Ton Ton Ton GAL EA Ton Ton Ten Ton Location 1 ·Addison $56.00 $56.00 $53.00 553.DD 576.0D $74 00 $56 OD No Bid S60.0D No 81d 58.00 SB-DO $8.00 NOTES NE,OW 10 0