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CITY OF WEST CHICAGO
DEVELOPMENT COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: __9-C.
Downtown Fagade Grant Program
Agreement 527 Main Street FILE NUMBER:
West Chicago Historical Society
COMMITTEE AGENDA DATE: May 10, 2021
Resolution No. 21-R-0011
COUNCIL AGENDA DATE: May 17, 2021
xo
STAFF REVIEW: Tom Dabareiner, AICP SIGNATURE “~~ j7 >
CITY ADMINISTRATOR REVIEW: Michael Guttman SIGNATURE
ITEM SUMMARY:
The West Chicago Historical Society, property owner of the building at 527 Main Street, has requested
Fagade Grant Program funding for the purpose of undertaking exterior painting of trim. The proposed
improvement is an eligible expenditure under the Program’s guidelines and complies with the City’s
Building and Zoning Code regulations.
Anthony Wdowiarz, on behalf of the West Chicago Historical Society, submitted three (3) estimates for
the painting project. The estimates secured: (1) Bee Painting for $5,900.00; (2) CertaPro Painters for
6,550.00; and Those Painting Guys for 6,495.00. The City’s contribution is typically 50% of the lowest
estimated cost(s), which in this instance is $2,950.00. A copy of the Agreement is included as Exhibit A
of the attached Resolution.
The funding for the Program comes from the downtown T.I.F. district, if sufficient funding is available
for the Program. City staff determined that there are sufficient funds available to reimburse up to
$2,950.00 to the West Chicago Historical Society for the successful replacement of the aforementioned
exterior painting per the Program's guidelines.
ACTIONS PROPOSED:
Consideration of an award of a Facade Grant to the West Chicago Historical Society in an amount not
to exceed $2,950.00 to complete exterior painting per the attached scope of work at 527 Main Street. A
Resolution and Grant Agreement reflecting an amount of $2,950.00 are attached.
COMMITTEE RECOMMENDATION:
At the May 10,2021 meeting of the Development Committee, members voted unanimously (6-0) in favor
of award of a facade grant in an amount not to exceed $2,950.00

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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
_. AGENDAITEMSUMMARY _
AGENDA ITEM NUMBER: _ 5-0. _
ITEM TITLE:
Purchase of Rock Salt from Compass Minerals America, Inc.,
Overland Park, Kansas, for the 2020-2021 Winter Season — COMMITTEE AGENDA DATE: May 6, 2021
Change Order No. 1 and Final COUNCIL AGENDA DATE: May 17, 2021
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR'
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
On Monday, May 18, 2020, City Council authorized the purchase of up to 3,900 tons of rock salt, at the price of
$81.13 per ton delivered, from Compass Minerals America, Inc. of Overland Park, Kansas under the DuPage
County Rock Salt Joint Purchasing Program for the 2020-2021 winter season.
Typically, during a winter season, staff works diligently to ensure deliveries do not exceed the seasonal quantity
approved by City Council. However, deliveries are hauled/received via semi-truck(s) in which loads range from 19
to 26 tons per truck, with an average truck hauling approximately 22 tons. Given the variance in load volumes, on
occasion, final quantities delivered have nominally exceeded approved quantities resulting in need for a change
order approval (e.g., 2019-2020 winter season deliveries exceeded order quantity by 55.75 tons).
For the 2020-2021 winter season, staff wrongfully recorded/tracked delivery quantities and inadvertently ordered
rock sait that ultimately exceed the previously approved quantity by 201.75 tons; resulting in actual deliveries
received for the 2020-2021 winter season totaling 4,101.75 tons. The 201.75 ton overage results in the need for
City Council approval of Change Order No. 1 and Final for $16,367.98.
ACTIONS PROPOSED:
Approve Change Order No. 1 and Final authorizing the additional purchase of 201.75 tons of rock salt, at the price
of $81.13 per ton delivered, from Compass Minerals America, Inc. of Overland Park, Kansas under the DuPage
County Rock Salt Joint Purchasing Program for the 2020-2021 winter season; resulting in a total approved
purchase quantity of 4,101.75 tons.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.

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CITY OF WEST CHICAGO
ITEM TITLE: —
AGENDA ITEM NUMBER: _©-E.
Purchase of Rock Salt from Compass Minerals America, Inc.,
Overland Park, Kansas, for the 2021-2022 Winter Season COMMITTEE AGENDA DATE: May 6, 2021
COUNCIL AGENDA DATE: May 17, 2021
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
For Fiscal Year 2021, or for the 2021-2022 winter season, City staff participated in the DuPage County Rock Salt
Joint Purchasing Program. On Monday, March 15, 2021, City staff submitted information to DuPage County of the
City’s intent to participate in its Rock Salt Joint Purchasing Program for the purchase of 3,000 tons of rock salt
(2,400 tons (80%) minimum purchase required and 3,900 tons (130%) maximum purchase guaranteed available).
On Tuesday, March 31, 2020, DuPage County opened bids for BID#20-035-DOT — BULK ROCK SALT for the
purchase of rock salt for the 2020-2021 winter season (Fiscal Year 2020). Four bids were received with Compass
Minerals America, Inc. of Overland Park, Kansas, submitting the lowest responsible bid of $81.13 per ton of rock
salt delivered. On May 18, 2020, West Chicago City Council approved the purchase of up to 3,900 tons of rock
salt delivered from Compass Minerals America, Inc., utilizing the DuPage County Rock Salt Joint Purchasing
Program, at $81.13 per ton delivered for the 2020-2021 winter season (Fiscal Year 2020).
On April 13, 2021, the DuPage County Board approved a Contract extension (the first of three possible contract
extensions) with Compass Minerals America, Inc. for the purchase and delivery of rock salt for the 2021-2022
winter season (Fiscal Year 2021) at the Fiscal Year 2020 price of $81.13 per ton delivered.
Based upon pricing held/extended under the DuPage County Rock Salt Joint Purchasing Program, City staff
recommends that City Council authorize the purchase of up to 3,900 tons of rock salt, at the price of $81.13 per
ton delivered, from Compass Minerals America, Inc., of Overland Park, Kansas for the 2021-2022 winter season
(Fiscal Year 2021) under the DuPage County Rock Salt Joint Purchasing Program.
Purchase History:
e For FY 2020, or the 2020-2021 winter season, the City paid $81.13 per ton of rock salt delivered under the
DuPage County Rock Salt Purchasing Program.
e For FY 2019, or the 2019-2020 winter season, the City paid $82.96 per ton of rock salt delivered under the
DuPage County Rock Salt Purchasing Program.
e For FY 2018, or the 2018-2019 winter season, the City paid $67.15 per ton of rock salt delivered under the
DuPage County Rock Salt Purchasing Program.
e For FY 2017, or the 2017-2018 winter season, the City paid $51.49 per ton of rock salt delivered under the
DuPage County Rock Sait Purchasing Program.
e For FY 2016, or the 2016-2017 winter season, the City paid $56.35 per ton of rock salt delivered under the
DuPage County Rock Salt Purchasing Program.
e For FY 2015, or the 2015-2016 winter season, the City paid $70.44 per ton of rock salt delivered under the
DuPage County Rock Salt Purchasing Program.
e For FY 2014, or the 2014-2015 winter season, the City paid $112.69 per ton of rock salt delivered under the
CMS program (State of Illinois Program).

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of up to 3,900 tons of rock salt, at the price of $81.13
per ton delivered, from Compass Minerals America, Inc. of Overland Park, Kansas under the DuPage County Rock
Salt Joint Purchasing Program for the 2021-2022 winter season.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.

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CITY OF WEST CHICAGO
ASTRUCTURE COMMITTEE
GENDA ITEM SUMMARY.
TEM TITLE: c
AGENDA ITEM NUMBER: __©-F-
Purchase of One 2020 Ford F150 Crew Cab 4WD Police
_ . COMMITTEE AGENDA DATE: May 6, 2021
Taonaer Morrow Brothers Ford, Inc., Greenfield, COUNCIL AGENDA DATE: May 17, 2021
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works ven
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
For FY 2021, Police Department staff have planned and budgeted for the replacement of one 2009 Ford
F150 Super Cab 4WD Pickup Truck, currently used as a Community Service Officer vehicle, with a 2021
Ford F150 Crew Cab 4WD Police Responder.
To allow local vendors an opportunity to quote on the 2021 Ford Police Responder, in April 2021, the City
of West Chicago solicited price quotes from thirteen Ford dealerships in Illinois. These dealerships
included local Ford dealerships and dealerships that currently hold, or previously held, State of Illinois or
Suburban Purchasing Cooperative (SPC) Joint Purchasing Program contracts. From our request, only
four dealerships responded:
Bob Riddings Ford, Taylorville, Illinois - $39,432.00 each.
Sutton Ford, Matteson, Illinois (SPC Program) — $40,407.00 each.
Hawk Ford of St. Charles, St. Charles, Illinois - $40,980.00 each.
Haggerty Ford, West Chicago, Illinois - $42,391.00 each.
In addition, Morrow Brothers Ford, Inc. of Greenfield, Illinois, submitted information on readily available,
in stock, new 2020 model year units, each containing equipment similar to that as being sought for the
2021 model year units. Morrow Brothers Ford pricing for the 2020 Ford F150 Crew Cab 4WD Police
Responder is $39,235.00 each delivered to West Chicago.
Recent conversations with several local dealerships revealed that production of most vehicles is being
delayed because of an on-going steel shortage, specialty pigment paint shortage, and computer chip
manufacturing delays. As a result, if ordered in May 2021, delivery of a 2021 model year Police
Responder will likely not occur until at least October 2021.
Based on comparable pricing received, 2021 model year production delays, and in stock availability, staff
recommends purchasing one 2020 Ford F150 Crew Cab 4WD Police Responder, for the Police
Department, from Morrow Brothers Ford, Inc. of Greenfield, Illinois, for an amount not to exceed
$39,235.00.
This vehicle will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which
adequate funds are available for said purchase. Necessary appurtenances/equipment (i.e., lights, sirens,
decals, radios, computers, protective screens/cages, etc.) will be installed by a third party after the City of
West Chicago takes delivery of the units (estimated to cost an additional $12,000.00 per vehicle).

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CITY OF WEST CHICAGO
The existing 2009 Ford F150 Super Cab 4WD CSO Pickup Truck will continue to be utilized by the Police
Department, as a second CSO vehicle, until such time that the cost of repairs exceed the salvage value
of the vehicle. The vehicle that is currently being utilized as the second CSO vehicle (i.e., 2006 Ford
Explorer) will be sold at auction.
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of one 2020 Ford F150 Crew Cab 4WD
Police Responder from Morrow Brothers Ford, Inc. of Greenfield, Illinois, for an amount not to exceed
$39,235.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.