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CITY OF WEST CHICAGO
_ INFRASTRUCTURE COMMITT
_AGENDA ITEM SUMMARY
ITEM TITLE: A
AGENDA ITEM NUMBER: __ © 4.
2021 Asphalt Materials Procurement —- DuPage County COMMITTEE AGENDA DATE: May 6, 2021
Joint Purchasing Program - Plote Construction, Inc. COUNCIL AGENDA DATE: May 17, 2024
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works sone 2
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
For over 33 years the City has utilized the DuPage County Joint Purchasing Program for the procurement
of asphalt materials. DuPage County has a Joint Purchasing Program similar to the State of Illinois Joint
Purchasing Program where annually it solicits bids for materials by way of public bid and then allows
municipalities to take advantage of the competitively bid unit prices.
Recently DuPage County advised staff that Plote Construction, Inc. (Plote) was awarded a contract for
Asphalt Materials, both Surface and Binder Course, effective April 1, 2021 and expiring March 31, 2022.
Plote has agreed to extend its bid to other taxing bodies in DuPage County through the Joint Purchasing
Program. Public Works staff will be able to pick up hot mix asphalt (HMA) material as needed from the
plant located on Washington Street, near Illinois Route 38, in West Chicago, Illinois.
The City uses HMA to repair street openings from water and sewer excavations, for pothole patching,
repair of surface imperfections through grinding and patching, and overlayment of sections of streets
where the surface is deteriorated and the street is not scheduled for contractual reconstruction or
resurfacing. For Fiscal Year 2021, staff anticipates using approximately 700 tons of surface mix and
approximately 50 tons of binder mix. Material cost varies from $59.00 to $100.00 per ton depending on
the type of HMA required. The amount of $46,000 has been budgeted in the Capital Projects Fund for
the purchase of HMA during Fiscal Year 2021.
Staff recommends using the DuPage County Joint Purchasing Program for the procurement of Asphalt
Materials from Plote Construction, Inc. for Fiscal Year 2021.
A copy of the DuPage County bid awarded to Plote Construction, Inc. is attached for your consideration.
ACTIONS PROPOSED:
Authorize the purchase of Asphalt Materials, as needed, from Plote Construction, Inc. for an amount not
to exceed $46,000.00, through the DuPage County Joint Purchasing Program, during Fiscal Year 2021.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.

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CITY OF WEST CHICAGO
TURE COMMITTEE
rEM SUMMARY
ITEM TITLE: _
AGENDA ITEM NUMBER: _ ©: —-
Ordinance No. 21-O-0012- Authorizing the Disposal of COMMITTEE AGENDA DATE: May 6, 2021
Surplus Equipment, Stock Inventory, and/or Personal ae !
Property Owned By the City of West Chicago COUNCIL AGENDA DATE: May 17, 2021
STAFF REVIEW: Robert E. Flatter, P.E., Public Works Director ven
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful
life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of
(please refer to Ordinance No. 21-0-0012 and Attachment A for additional information).
Therefore, staff is requesting that these items be declared surplus so that they may be traded in,
disposed of through auction, disposed of through the City’s contractual waste hauler, recycled, or sold to
a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or
without consideration.
ACTIONS PROPOSED:
Adopt Ordinance No. 21-O-0012 for the disposal or sale of surplus equipment, stock inventory, and/or
personal property owned by the City of West Chicago.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.