===== PDF PAGE 23 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: H.C.
West Chicago Food Festival
FILE NUMBER:
COMMITTEE AGENDA DATE: June 28, 2021
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner sionaTune AY
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
West Chicago Food Festival is scheduled for Saturday, August 28, 2021 from 11:00 a.m. to 3:00 p.m. in
Downtown West Chicago.
This event is free to the public, sponsored by the City with the support of community partners. The Food
Festival includes, but is not limited to: food vendor sales, live entertainment, and family activities.
The layout implemented in 2019 will be utilized again this year. The event will take place outside,
primarily along Main Street and Galena Street.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
e Use of City streets for vendor staging and event activities (see attached layout map).
e Use of Police and Public Works services to support the event.
e Closure of Turner Court, Main Street from W. Washington Street to 306 Main Street, and Galena
Street from Main Street to High Street from 5:00 a.m. to 6:00 p.m. on event day, while maintaining
clearance for emergency vehicles.
¢ Use of the public right-of-way for the posting of signs promoting the event and its supporting
activities.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 24 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
for City-Sponsored Events
il west CHicAGo f
Name of Event: __ West Chicago Food Festival
Location of Event: _ Downtown West Chicago
Date(s) of Event: August 28, 2021 Hours of Event: 11:00 a.m. to 3:00 p.m. Est. Attendance: 1,000
Name of Sponsoring Organization(s): _ City of West Chicago
Contact person from sponsoring organization: __ Nicolette Stefan
Cell Phone: _ 847-361-0121 E-mail: _nstefan@westchicago.org
Is this an annual event? Yes (1 No If Yes, provide next year’s event date: _August 27, 2022
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
(Signature”) (Print Name of Signatory) (Date)
FRI TI II TOR IN AIA I TIA IIIT RII RIOT III RII I I I III TTT TOO I I I ITT IO IIIT I TOI IS II TOOT OOO ITT I I II AIO IO IIA II IIASA ASAT I I
FOR OFFICE USE ONLY
FOR IR III RR IITA I A RII IIA IIT III IR IIIA II ASS SA IAI III III IAI TAI SAIS II II ISS IIIA OO IOS IIR IIR IIIA III III OS ASIII INS SISOS SAAN II
Based on the information which has been submitted, the request for a permit has been:
O Approved Permit No. .
O Denied
Remarks:
Authorized Signature
Title Date

===== PDF PAGE 25 =====
[Extraction: OCR (rendered-page OCR)]
q ame. Y \\ "4 LI stce shy FACE PAINTING
GO alia | NY 5 [=] venvor parkine — > FIRST AID
ee ao, Ot AMERICAN LEGION & PORTABLE
SF bf rt « BARRICADE RESTROOMS
% fo ‘ eS y e CITY MUSEUM
GAME AREA
___ INFLATABLE AXE THROWING GAME
[EJ outp00r SEATING AND STANDING TABLES
STAGE AND PERFORMER PARKING
[-] Venvor AND RESIDENT PARKING
VENDOR SPACES
@ VENDOR CHECK IN aN
1 inch = 50 feet
e 4
HICAGO
ESTIVAL

===== PDF PAGE 26 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
~ PUBLIC AFFAIRS COMMITTEE =—=—~S
___AGENDAITEMSUMMARY —_——T
ITEM TITLE:
AGENDA ITEM NUMBER: ___ ‘+. D.
Funding Agreement & Festival
Mexican Independence Day Festival FILE NUMBER:
Mexican Cultural Center DuPage
COMMITTEE AGENDA DATE: June 28, 2021
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE,
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
Michael Guttman
ITEM SUMMARY:
The Mexican Cultural Center (MCC) and City Staff seek approval of the attached 2021 Funding
Agreement for the Mexican Independence Day Festival (MID) which is proposed to take place September
18-19, 2021. As outlined in the Agreement, the MCC is responsible for all aspects of planning, organizing
and managing the event while the City provides financial support as well as in-kind services.
The City will provide the financial support of $12,000 to be paid in installments, in order to help cover the
cost of Festival activities and the MCC’s role in producing the Festival for community-wide benefit. Funds
will be released so long as the submittal requirements have been met. The City will also equally match
the amount of cash donations the MCC raises in excess of $2,000, with the City’s matched contribution
not to exceed $8,000. The City’s maximum total contribution to the MCC shall not exceed $20,000.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District and Park District. The Special Event Permit Application is
attached.
ACTIONS PROPOSED:
Staff recommends approval of the Funding Agreement and Festival as proposed.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 27 =====
[Extraction: OCR (rendered-page OCR)]
ib
Funding A ane independ
Day Festival
This funding agreement (hereinafter referred to as "Agreement") is made and
entered into on the ___ day of ___ 2021 by and between the Mexican Cultural
Center (hereinafter referred to as "MCC") and the City of West Chicago,
(hereinafter referred to as "City").
1. In consideration of the covenants and agreements hereinafter
contained, as well as other good and valuable considerations, the
MCC and the City hereby agree that the MCC is an independent
entity with respect to the City and agrees to perform all services to
create, plan, develop and execute the Mexican Independence Day
Festival on September 18-19, 2021, (hereinafter referred to as
“Festival") and that the City will provide a designated amount of
financial support for such Festival. The MCC has no authority or power
to incur debts, obligations or commitments of any kind whatsoever for
or on behaif of the City or to bind the City to any contract, agreement
or employment agreement.
2. The MCC will be responsible for producing the Festival within the
Downtown Tax Increment Financing (TIF) District. This will include, but
is not limited to, accomplishing the following tasks and purveyance of
services:
A. The MCC will serve as the lead event planner and execute the
following duties:
1. Plan, organize and supervise the Festival, making
arrangements for the Festival site, negotiate contracts with
responsible independent contractors or vendors, apply for all
permits and licenses, comply with all insurance requirements
as defined in the Special Event Permit Application, and
coordinate with City officials.
2. Comply with the City’s Municipal Code, ordinances, and
Special Events Policy in effect at the time this Agreement
becomes fully executed, including the posting of signs in
conformance with the City's regulations regarding concealed
carry at special events’.
Solicit volunteers and vendors as needed.
Undertake additional fundraising efforts.
Ensure at least one supervisor attends and supervises the
entire Festival.
6. Pay all contractual obligations associated with the Festival and
obtain all required licenses and deposits.
aR w
* Should a higher level of government mandate any new laws that the City is required to enforce and should the City Council approve a new law
that does not specifically deal with festivals but rather improves and addresses the health, safety and welfare of West Chicago residents and its
visitors, then the MCC shall be obligated to comply.

===== PDF PAGE 28 =====
[Extraction: OCR (rendered-page OCR)]
7. Ensure that the Festival does not open to the public until: all
applicable permits are obtained; all approvals are granted; all
insurance requirements are satisfied; and all posting of signs
is fulfilled.
8. Ensure that the Festival area is maintained in a clean and sanitary
condition during the Festival, and that proper cleanup is
completed after the Festival in order to return City property to its
original condition. This shall include, but is not limited to, prompt
removal of animal waste from festival grounds or the parade
route by MCC staff or hired contractor.
The MCC shall promote the Festival through at least three external
media channels. Promotional efforts for each media source shall be
detailed in the post-event report to include the name of each media
source, copy of the advertisement, length of promotion, and a
summary of reach, if available. The MCC shall also promote the
Festival through its organizational website and social media platforms.
The MCC shall recognize the City in any and all marketing,
promotional and social media materials as a primary contributor and
sponsor of the Festival.
There shall be no entrance fee for the Festival. There will neither be
a carnival nor fireworks at the Festival. Alcohol shall neither be
served nor permitted at the Festival.
The MCC shall offer to all businesses in the Downtown TIF District
an opportunity to be vendors of or participants in the Festival. Such
businesses shall be given priority over businesses not within the
Downtown TIF District. At the MCC’s request, the City will provide
the MCC with a current list of businesses registered within the
Downtown TIF District. Not less than 14 days prior to the Festival,
the MCC will provide the Special Events Coordinator with a copy of
the written communication(s) used to invite downtown businesses to
participate in the Festival, along with a list of those confirmed. This
list shall include a brief description of each business’s manner of
participation. This list will be included as an addendum to the Special
Event Permit Application and with the MCC’s final written report.
The MCC shall provide adequate safety and security throughout the
Festival duration. As such, the MCC shall ensure that all horses at the
Festival, whether they are part of the parade or other activities,
shall be separated from the general public by means of barricades
or a distance of at least 10 feet. Additionally, MCC will contract to
have onsite overnight security between the days of September 18
and September 19, 2021. The MCC shall submit a copy of the
security contract to the City’s Special Events Coordinator not less
than 14 days prior to the Festival. The contract shall outline the
expectations of the hired security personnel in order to address how
problematic situations such as theft, physical altercations, and/or
trespassing will be handled. Name and contact information of security
2

===== PDF PAGE 29 =====
[Extraction: OCR (rendered-page OCR)]
personnel shall also be provided.
The City's responsibilities are limited to the following:
A. The City will provide financial support of $12,000 to be paid in
installments, in order to help cover the cost of Festival activities and
the MCC’s role in producing the Festival for community-wide benefit.
Funds will be released so long as the submittal requirements have
been met.
1. The City agrees to pay the MCC (or its designee, as specified in
writing) $8,000 for contractual obligations directly related to the
Festival by the end of the week following the July 19, 2021 City
Council meeting.
2. The City agrees to pay the MCC (or its designee, as specified in
writing) $3,500 for contractual obligations directly related to the
Festival by the end of the week following the August 2, 2021 City
Council meeting.
3. The City agrees to pay the MCC (or its designee, as specified
in writing) the final $500 in consideration of all contractual
requirements being met.
B. The City will equally match the amount of cash donations the MCC
raises in excess of $2,000, with the City’s matched contribution to
not exceed $8,000. The City’s maximum total contribution to the MCC
shall not exceed $20,000.
1. The MCC shall submit a copy of acknowledgment of cash
donations received to support the Festival.
2. The MCC shall be paid the equivalent of the submitted receipt
totals, once the $2,000 minimum has been received by the MCC
and then verified by the City.
3. The MCC will be paid no later than 30 days of the City receiving
a complete and satisfactory submittal.
C. The MCC shall provide the City copies of all invoices, receipts and
checks to vendors for the expense receipts of not less than $12,000
in addition to the total amount of cash contributions provided by
the City match. These items shall be submitted with the MCC’s
final written report which shall include a summary financial report
as outlined in Section 4.E.
1. The MCC shall seek pre-approval from the City Special Event
Coordinator when making purchases outside of essential festival
expenditures. The Special Event Coordinator shall have sole
authority in determining whether a purchase meets the standard
of an essential expenditure. This shall apply only to purchases
above $500.00, but serial purchases of the same item or service
less than that shall also be subject to review.
D. The MCC shall make its final appearance at the earliest available
Public Affairs Committee meeting after the Festival, no later than the
December 27, 2021 meeting, to present the final written report.
E. Should any submittal deadline not be met and/or should the

===== PDF PAGE 30 =====
[Extraction: OCR (rendered-page OCR)]
information submitted be deemed incomplete, the City will withhold
payment until the submittal is satisfactory. The MCC will be paid
within 30 days of the City receiving complete and satisfactory
submittals.
The City will provide the following in-kind services with approval of
the City Administrator:
1.
Public Works Department employees will assist with Festival set-
up, arrange for a dumpster from Groot Industries at no cost to
MCC, ensure water hook-up, and provide Festival banner and
‘papel picado’ (perforated banner sign) installation along
downtown light posts three weeks prior to the event.
Public Works Department employees shall provide barricades
at the Festival entrances. The MCC may request additional
barricades from the Public Works Department which will be
provided if inventory is available and if Public Works can
reasonably accommodate the request.
Public Works staff will provide standard special event street
cleanup assistance; not included is animal related waste or feed
product disposal. The MCC is responsible for completing all other
event-related cleanup before leaving the Festival site on
September 19, 2021. If a cleanup project requires additional time
and/or the hiring of an external contractor, the MCC must notify
the Special Events Coordinator. The MCC must provide the
Special Events Coordinator with details regarding the nature of the
work to be done, the name and contact information of the
person(s) scheduled to perform the work, and the expected
timeline of completion. If the MCC is unable to complete the work
in a manner deemed acceptable by City staff, the City will conduct
the work and charge the MCC the applicable municipal rate.
Police Department employees will provide staff and provide
security during the hours of operation of the Festival. The City
will not provide on-site overnight security.
Community Development Department employees and/or City
contractors will inspect the general layout of the site and
conduct any other inspections deemed necessary once all
Festival components are known. The site inspection shall take
place at least one hour prior to the time the Festival is scheduled
to open to the public. All event components requiring inspection
shall be completely set up at the time of the scheduled
inspection. At least one representative of the MCC shall be
present during the entire inspection.
Marketing and Communications Division staff will assist the MCC
with the marketing of the Festival via the City’s website,
community calendar and newsletter; however, paid advertising
will be the sole responsibility of the MCC. In order for City staff
to provide marketing assistance, the MCC shall submit 2021
event-specific marketing materials to the City at least 60 days
4

===== PDF PAGE 31 =====
[Extraction: OCR (rendered-page OCR)]
prior to the Festival. These materials may include, but are not
limited to photos, graphics, logos, link to the event website,
and links to social media event page(s). The MCC shall submit
any new or additional marketing materials to the City no later
than 30 days prior to the Festival. These materials may include,
but are not limited to the entertainment schedule, tentative list
of parade participants, tentative list of vendors, and
programming updates. MCC will update the City as new parade
participants and vendors are added on a weekly basis following
the tentative list submission.
4, The MCC shall communicate progress and compliance with the terms of
this Agreement at the request of the City. The MCC shall comply with
the following coordination and submittal deadlines and all other submittal
dates as indicated on the Special Event Permit Application.
A. May 24, 2021- Submit Special Event Permit Application and required
supporting documentation.
B. June — Attend an Application review meeting to be scheduled by the
City after the Special Event Permit Application has been submitted.
C. July, August, & September 2021 - The MCC is required to attend at
least three coordination meetings to be held with City officials in
preparation of the Festival. The meetings shall be scheduled by the
City after the Special Event Permit Application has been submitted.
The City reserves the right to cancel the Festival by the third
coordination meeting if the Agreement terms have not been satisfied
or have not been adequately addressed. All monies provided by the
City to MCC prior to any cancellation shall be repaid in accordance
with Section 12 of this Agreement.
D. September 2, 2021 — Not less than 14 days prior to the Festival,
the MCC shall provide written notice, via hand-delivery and/or U.S.
Mail, to all residents, business tenants, and property owners in the
Turner Junction Historic District where the Festival will take place
and along the parade route. At the MCC’s request, the City will
provide the MCC with a current list of addresses located within these
defined areas. The MCC shall provide a written affidavit to the City
confirming delivery of these notices no later than seven days prior to
the Festival.
E. November 1, 2021 — Submit final draft of the post-Festival report.
The report shall include a recap of the Festival and detail the
logistical successes and challenges of the event. It shall also
include the accounting of expenses related to the Festival, totaling
not less than $12,000 plus the total amount of the City’s matched
contributions as described in Section 3.B. All associated expenses
shall be accompanied by copies of invoices, receipts, and verification
of payments made to vendors.
5. If either party elects to enforce the provisions of this contract in a court
of law, the venue shall be in the Circuit Court of DuPage County. The
5

===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
10.
11.
12.
successful party in any action to enforce the terms of this Agreement
is entitled to reimbursement for its reasonable costs and attorney's fees.
The MCC agrees to maintain general liability insurance in amounts not
less than $2,000,000 aggregate and shall name the City of West
Chicago and its respective officials, agents, employees and volunteers all
as additional insureds under the policy. The MCC's insurance coverage
shall be primary as respects the City and its respective officials, agents,
employees and volunteers. Any insurance or self- insurance maintained
by the City and its respective officials, employees, agents and volunteers
shall be excess of the MCC's insurance and shall not contribute with it.
The MCC shall ensure that the City receives original certificates of
insurance and endorsements evidencing the existence of such coverage
with its completed Special Event Permit Application, which shall be
continued during any periods in which this Agreement is in force.
The MCC hereby agrees to indemnify and hold harmless the City and
its directors, officers, agents and employees from and against any and all
claims, demands, actions, causes of action and other liabilities and
expenses, including but not limited to attorney's fees, arising out of or in
connection with the Festival, including but not limited to any such claims
that may be asserted by any employees and/or volunteers of the MCC,
any contractor, vendor or other service provider for the Festival. This
indemnification provision shall survive the term of this Agreement or any
cancellation or abandonment of the terms and conditions contemplated
herein.
The MCC is responsible for obtaining, verifying and retaining all vendor
and participant Certificates of Insurance and waivers when applicable.
The MCC hereby agrees that any and all work conducted at the Festival
site shall be performed in accordance with all applicable laws of the City
to provide a safe working environment for the Festival workers, volunteers
and general public. Any insurance or self-insurance maintained by the
City and its respective officials, employees, agents and volunteers shall
be excess of any vendor's insurance and shall not contribute with it. The
MCC is responsible for ensuring that all insurance requirements are met,
and all required documentation is provided to the City.
If necessary, the MCC hereby grants the City permission to communicate
directly with its insurance company to ensure that the Certificate of
Insurance and the endorsements comply with the terms of this
Agreement, the Special Events Policy, and the City’s Municipal Code.
Neither this Agreement nor any interest herein, or claim hereunder,
shall be assigned or transferred by either the City or the MCC.
Should the MCC fail to comply with the terms of this Agreement, all
monies provided and not accounted for in expenditures towards the
planning of the Festival by the City shall be returned to it within 60 days
of the written notice of the termination of this Agreement. The Festival
may be cancelled by mutual written agreement of both Parties as a
result of extreme weather on any day of the Festival: in this instance, no

===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
13.
repayment to the City is required.
if the Festival is canceled arising out of compliance with any law,
ordinance, regulation, ruling, order or other governmental action or arising
out of acts of God, fire, flood, war, acts of terrorism, pandemic, epidemic,
sabotage, accidents, or any other similar circumstance, the City will notify
the MCC and immediately discontinue payments to the MCC and the
accounting procedure in Paragraph 12 shall apply.
CITY OF WEST CHICAGO MEXICAN CULTURAL CENTER
By: By:
Name: Ruben Pineda Name: Fernando Ramirez
Title: Mayor Title: President
Date: Date:
Attest: Attest:
By: By:
Name: Nancy Smith Name:
Title: City Clerk Title:

===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
PERMIT NO.
Special Event Permit Application
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
1. Completed and signed Special Event Application
a Intent to Meet Insurance Requirements
a Section 1 — General Information
g Section 2 — Narrative
a Section 3 — Permits
a Section 4 — Site Plan and/or Route Map
a Section 5 — Task List and Due Dates
a Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
& Carnival Permit Application - $50 per employee
a Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
a Building Permit Application (temporary tents — see min. requirements) - $50
a Raffle Registration Application — requires separate application
0 Temporary Liquor License Application — requires separaie application
a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979)
SECIS ORCC ICS TOAD E IAN IEEE AAAI AR A NIETO ARE OIRO RIOT IIIA TACO TAI ISITE IIH ACHAT ee tet ie
FOR OFFICE USE ONLY
Shin aiinniiinhidbiiitieineincisiahioinii isin aaa THEI IIH asa I Ing Sone nS ITH Stina ora beiintiniei iting
Received: Fee Paid: $.
Receipt # Check #
Event Acknowledgement Form returned by:
Police Dept. Fire Dist. PW. Park Dist.
c Background checks completed by Police Dept. Date
oc DuPage Co. Health Department notified Date
0 Certificate of Insurance received and approved Date
Page 1 of 8

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ***PLEASE NOTE: Under the box labeled "Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)”.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name“ The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non -contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
Fernando Ramirez Mexican Cultural Center
I, , representing
(print name of authorized person) (organization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
_->
= May 20, 2021
(signature) (date)
Mexican Independence day Celebration Sept.-+-ard42- Sand he
(name of event) (date of event)
Page 2 of 8

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
PAN ye
So Cultural Mexico | Ashveslen Salo
Center independence © Mariachi festival. ___—
Re: Viva Mexico Independence Day Festival
1g “14
Mexican Cultural Center/DuPage is planning for another exciting Mexican Independence Day Festival this
year on September ++ & 12 in Downtown West Chicago. Although the celebrations will be different to
protect everyone's health during the COVID-19 pandemic, a large-scale street art project and vendor
booths will be open to the public within the states occupancy guidelines. Safety protocols will also allow
everyone to view the art and special performances virtually from the comfort of their homes through a first
ever streaming component.
The two-day event is celebrating Mexican Independence Day and Mexican Culture Awareness for the
month of September in West Chicago. It consists of a weekend of traditional and regional Mexican food,
cultural music, dancing and a crowd gathering 13-foot burro pinata filled with candy and toys.
We will also be introducing the 2021 Miss Mexican Heritage Program winner.
Regards,
—_"a
-
Fernando Ramirez
President, Mexican Cultural Center DuPage

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
Performers
Performers
Parking
\ a” GE
NS
BSS
vr ;
i 10ftx10ft
20ftx20ft
a 15ft ht 10ftx20ft

===== PDF PAGE 38 =====
[Extraction: OCR (rendered-page OCR)]
11:00:00 AM
11:30:06 AM
12:00:00 PM
12:15:00 PM
12:30:00 PM
12:45:00 PM
1:00:00 PM
1:15:00 PM
1:30:00 PM
1:45:00 PM
2:00:00 PM
2:16:00 PM
2:30:00 PM
2:45:00 PM
3:00:00 PM
3:15:00 PM
3:30:00 PM
3:45:00 PM
4:00:00 PM
4:15:00 PM
4:30:00 PM
4:45:00 PM
5:00:00 PM
5:15:00 PM
5:30:00 PM
5:45:00 PM
6:00:00 PM
6:15:00 PM
6:30:00 PM
6:45:00 PM
7:00:00 PM
7:36:00 PM
Saturday, Sept 18th Sunday, Sept 19th
Sponsor/ tepete- 12:45-12:30 (15)
11:00:06 AM
11:30:06 AM
42:00:00 PM
12:15:00 PM
12:30:00 PM
12:45:00 PM
1:00:00 PM
4:15:00 PM
4:30:00 PM
1:45:00 PM
2:00:00 PM
2:15:00 PM
2:30:00 PM
2:45:00 PM
3:00:00 PM
3:15:00 PM
Set 3:30:00 PM
Sponsor’ tapete- 3:30-3:45 (15) 3:45:00 PM
Set 4:00:00 PM
4:15:00 PM
Set elgin symphony orchestra Music set 4:30:00 PM
45pm 4:15-4:45 (30) 4:45:00 PM
Sponsor/ tapete- 445-5 (75) 5:00:00 PM
Chinelos / Oaxaca Set 5:15:00 PM
; ; ~) Set 5:30:00 PM
5:45:00 PM
. - 6:00:00 PM
Sconsor tapete- §-6:75 | 6:15:00 Ph
Set Music Group | 6:30:00 PM
6:15-8 (min) | 6:45:00 Ph
9:45:00 PM
7:36:00 PM
|
Video
Set
Sporisor/ tapete- 1:30-2 (30)
Set Sobers Music
Video Frida 2021
3-3:30 (30)
Sponsar/ tapete- 3-375 (15)
Video

===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
Pe Caltucel
4 We
BBtanss
Leenaty Middle Schood
234 EHazel St, (Rj
me Wiest Chicaga, IL 60185
, feo i
mie | }
Hien senool
Staging at Leman Middle School
Joliet St. to Conde St.
Conde St. to Wilson Ave.
Wilson Ave, to Main St.
Main St. to Center St.
®Q®WVVOA

===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 1 - GENERAL INFORMATION
Name of Event: Mexican Independence day Celebration
Type of Event: _
uw ve ae ~~ se
( Parade) Walk/Run/Bike Carnivals Frown Festal)
Other
Location of Event: 2 owntown West Chicago
3 aaa TF
Date(s) of Event: Sept. trend42 Hours of Event: 10 to__10 Est. Attendance: __ 2000
Event Website: MCCdupage.org
Celebrate mexican Heritage
Purpose of event:
Mexican Cultural Center
Name of Sponsoring Organization(s):
Organization's Legal Status (i.e. NFP, Partnership, Corporation):
Fernando Ramirez
Contact person from sponsoring organization:
Organizer address: __ 103 W Washignton St.
City/State/Zip: West Chicago Il 60185 Phone: 6630.666.2507
Cell Phone: _ 6630.666.2507 = mail doxgor1984@gmail.com
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1* Contact: Fernando Ramirez Phone: 630.666.2507
2°? Contact: Sara Phalen Phone: 815.751.0551
—— ~
Is this an annual event( Ye) No. If Yes, provide next year’s event date 7° OT TBD
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
What, if anything, are you doing to rectify the problem(s)?
SECTION 2 - NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

===== PDF PAGE 41 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 3 - PERMITS aN,
Will your event include a carnival? Yes No )
if yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent ipcexe s of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? Yes \ No
if yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? Yes Ge
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? Yes .
If yes, you must submit a Raffle Registration-Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www. westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? Yes: No
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
ta
Will you be serving food at your event? Ces No
if yes, you may be required to submit Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/www.dupagehealth.org/temporary-food-service for additional
information.
Are you-requesting services from these departments?
“Police > Fire District / Paramedics (i Works
Specify services:
Will you be utilizing any of the following services?
Water Electric/Generator Other
Page 4 of 8

===== PDF PAGE 42 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 4 - SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
if applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Lacation of food vendors (FV) Location of “No Firearms” signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
Yes No If yes, please indicate the property that you are requesting to use.
see attachment
Would you like to request the closing of City streets? Yes No
If yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
ae
ce
sek ae
Page 5 of 8

===== PDF PAGE 43 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 5 - PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to detérmine the date each of these tasks needs to
please mark “N/A” in the Due Date column. If the Due Date fa
becomes the next normal business day. However, this does
dependent on the date of the special event.
be completed. For tasks that do not apply,
lls on a weekend or holiday, the Due Date
not affect the other Due Dates, as they are only
Date of Special Event:
Tasks to be completed Days Due
{All items due to City unless noted) Before Event Due Date
Submit “Intent to Meet Insurance Requirements" . : i anti
Document (included with Special Event Permit . mr to . Prior to application
Application, pg.2) application review review
Submit Special Event Permit Application 90 days
Submit Carnival Permit Application 90 days
Submit Fireworks Permit Application 30 days
Submit Temporary Liquor License Application 30 days
Submit Building (Temporary Tent) Permit
oo. 30 days
Application
Submit Temporary Food Service Permit
Application(s) 30 days
(DuPage County Health Dept. — 630-682-7979)
Submit Original Certificate of Insurance* 21 days*
Submit Raffle Registration Application 14 days
Notify residents/businesses of special event 14 days
Post "No Firearms” signs at all public entrances
(See IL State Police requirements for standardized N/A Day of Event
sign in West Chicago’s Special Events Policy)
‘fthis requirement is not met, the proposed event may be cancelled.
Page 6 of 8

===== PDF PAGE 44 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 6 - WAIVER AND HOLD HARMLESS AGREEMENT
MIO- Mexican Independence day Celebration
In consideration of the Mexican Cultural Center (name of organization) and its Members,
employees, volunteers or guests, being allow to participate in MID , (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
Mexican Cultural Center___ (name of organization) participation in the Activity.
To the fullest extent permitted by law, the Mexican Cultural Center (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its
Mexican Cultural Center (name of
officials, agents and employees, arising in consequence of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
Mexican Cultural Center (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the Mexican Cultural Center (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the Mexican Cultural Center (name of organization).
Q .
Agreed this <0) day of Wea 20
Mexican Cultural Center
Name of Organization
Fernand
Print Name of Aut!
_—_—_O SF
FE
Signature of Authbrized Person
Director
Title
Page 7 of 8

===== PDF PAGE 45 =====
[Extraction: OCR (rendered-page OCR)]
The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
Mex eur Cotten Conte Ferret Rewer Ifge J/
(Name of Organization) (Print Name of Signatory) (Date)
.
By tf
t
Signed and sworn to before me this Ale’ * day of Ay _ , 20 Al
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
JES ISCO S I TOIT IOI TOT OIA TI IIT ITI SOIT IIT TTC TTTO TAI TIT TT ASAT IT TT UTI IOI III TIS UII OIA AS AS ATO ARI AS ASR EER A
FOR OFFICE USE ONLY
JERSE ICICI TET II TTT TOTES TI TOTTI ITEC II TCT III TOTTI OC IIA IIIT SAC TOSS TIO DIS ICT TOS OS OOS ASA A te hte
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
© Approved Permit No. .
O Denied
Remarks:
Authorized Signature
Title Date
Page 8 of 8