===== PDF PAGE 1 ===== [Extraction: embedded PDF text] ~Il'f~ ~, Wt ST CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, July 1, 2021 7:00 P.M. -Committee Room A AGENDA l . Call to Order, Roll Call, and Establishment of a Quorum 2. Approval of Minutes A. Infrastructure Committee of May 6, 2021 3. Public Participation I Presentations 4. Items for Consent A. Ordinance No. 21-0-0017-Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned By the City of West Chicago B. Resolution No. 21-R-0051 - Contract Award- Commerce Drive Reconstruction Project (MFT Section No. 20-00086-00-PV) C. Resolution No. 21-R-0052 - Contract Award - Schroeder & Schroeder, Inc. for the 2021 Sidewalk and Curb Maintenance Program 5. Items for Discussion 6. Unfinished Business 7. New Business 8. Reports from Staff 9. Adjournment 475 Main Street T (630) 293-2200 Ruben Pineda West Chicago, Illinois F (630) 293-3028 MAYOR 60185 www.westchicago.org NancyCllY CLERKM. Smith MichaelCITY ADMINISlRAlORL. Guttman ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] - ~i"f~ ©if WEST CH CAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE May 6, 2021 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown, Sandra Dimas, Matt Garling, Alton Hallett, and Jeanne Short present via Zoom teleconference. Alderman Joe Morano was absent. Staff present in-person included Director of Public Works Robert Flatter. Administrative Assistant Ashley Heidorn and Utility Division Superintendent Rocky Horvath were present via Zoom teleconference. Mayor Pineda has determined that in-person meetings are not practical and prudent. 2. Selection of Chairman and Vice-Chairman. Alderman Dimas nominated Alderman Beifuss as the Chairman of the Infrastructure Committee, seconded by Alderman Brown. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. Alderman Beifuss nominated Alderman Dimas as the Vice-Chairman of the Infrastructure Committee, seconded by Alderman Brown. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 3. Approval of Minutes A. Infrastructure Committee Minutes of April 1, 2021. Alderman Brown made a motion, seconded by Alderman Dimas to approve the Meeting Minutes of April 1, 2021. Roll call was taken. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, and Hallett. Voting Nay: 0. Abstaining: Short 4. Public Participation I Presentations. None. 475 Main Street T (630) 293-2200 Ruben Pineda Infrastructure Committee Meeting West Chicago, lllinois F (630) 293-3028 MAYOR May 6, 2021 Nancy M. Smith Michael L. Guttman 60 185 www.westchicago.org CITY CLERK CITY ADMINISTRATORPage I of 3 ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 5. Items for Consent. Alderman Beifuss requested discussion on Consent Item H. Alderman Brown made a motion, seconded by Alderman Dimas to approve: A. Purchase of Rock Salt from Compass Minerals America, Inc., Overland Park, Kansas, for the 2020-2021 Winter Season - Change Order No. 1 and Final B. Purchase of Rock Salt from Compass Minerals America, Inc., Overland Park, Kansas, for the 2021-2022 Winter Season C. Purchase of One 2020 Ford F150 Crew Cab 4WD Police Responder-Morrow Brothers Ford, Inc., Greenfield, Illinois D. Procurement of Unleaded and Diesel Fuel from Gas Depot through DuPage County Joint Purchasing Program E. 2021 Asphalt Materials Procurement - DuPage County Joint Purchasing Program - Plote Construction, Inc. F. Ordinance No. 21-0-0012-Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned By the City of West Chicago G. Resolution No. 21-R-0032 - Authorizing the City Clerk to Execute and Submit to the Illinois Department of Transportation Required Documents Related to the Establishment of a Class II Truck Route Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 6. Items for Discussion. 5.H. Resolution No. 21-R-0033 ~Professional Services Agreement-Advanced Automation and Controls, Inc. for Services Related to the 2021 Water Distribution System Supervisory Control and Data Acquisition (SCADA) System Upgrade Project. Alderman Beifuss requested an overview of this item from staff. Mr. Horvath explained that the current SCAD A system was installed in 2004, and most, if not all, components are obsolete or out of date. This upgrade project will update the system to current standards with new software and hardware, as well as security cameras, for improved monitoring and data collection of all well houses. It is anticipated that the City will get 10-15 years of service life from the hardware component of the upgrade and hopefully 10 years out of the operating program. Alderman Garling made a motion, seconded by Alderman Dimas to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 7. Unfinished Business. Mr. Flatter noted that following last month's discussion about aesthetic improvements along Hahn Place, he contacted IDOT to indicate the City's desire to proceed with the proposed improvements. IDOT sent Mr. Flatter a draft agreement on Tuesday, so it was not received in time to include in this month's agenda packet. The Committee agreed to send the agreement to the May 17, 2021, City Council meeting for approval. Infrastructure Committee Meeting May 6, 2021 Page 2 of3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] 8. New Business. None. 9. Reports from Staff. Mr. Flatter explained that five trees were removed along Main Street in front of the Community Center; trees planted in concrete enclosures like they were typically only last 5-7 years, and those had been there for 7-10 years. Staff discussed it and determined that rather than replace them with new trees it would be more aesthetically pleasing to plant some lower-profile shrubbery and other plantings, primarily consisting of perennials. Other areas downtown that had a tree removed would be replaced with another tree. Mr. Flatter also wanted to thank the Committee for its support over the last 18 years, as he would be retiring this month. The Committee thanked Mr. Flatter for his service over that time and congratulated him for his hard work on many major projects over the years. 10. Adjournment. At 7:28 P.M., Alderman Brown made a motion to adjourn, seconded by Alderman Hallett. Roll call found the vote unanimous for approval. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting May 6, 2021 Page 3 of3 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4, ¥1--. Ordinance No. 21-0-0017-Authorizing the Disposal of COMMITTEE AGENDA DATE: July 1, 2021Surplus Equipment, Stock Inventory, and/or Personal COUNCIL AGENDA DATE: July 6, 2021Property Owned By the City of West Chicago I' STAFF REVIEW: Timothy R. Wilcox, Interim Public Works Director SIGNATURc-bV'--~ • [) w~ ~ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 21-0-0017 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City's contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. ACTIONS PROPOSED: Adopt Ordinance No. 21-0-0017 for the disposal or sale of surplus equipment, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] ORDINANCE NO. 21-0-0017 AN ORDINANCE AUTHORIZING THE DISPOSAL OR SALE OF SURPLUS EQUIPMENT, STOCK INVENTORY, AND/OR PERSONAL PROPERTY OWNED BY THE CITY OF WEST CHICAGO WHEREAS, in the opinion of the corporate authorities of the City of West Chicago, it is no longer necessary or useful to or for the best interests of the City of West Chicago, to retain ownership of the surplus equipment, stock inventory, and/or personal property hereinafter described; and, WHEREAS, it has been determined by the City Council of the City of West Chicago to properly dispose of said surplus equipment, stock inventory, and/or personal property. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION I. Pursuant to 65 ILCS 5/11-76-4, the City Council of the City of West Chicago finds that the surplus equipment, stock inventory, and/or personal property listed on Attachment A are no longer necessary or useful to the City of West Chicago and the best interests of the City of West Chicago will be served by their disposal. SECTION 2. Pursuant to said Statute, the City Administrator is hereby authorized and directed to dispose of the aforementioned surplus equipment, stock inventory, and/or personal property in any manner deemed appropriate, with or without consideration. SECTION 3. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed. SECTION 4. That this Ordinance shall be in full force and effect ten (10) days from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance 21-0-001 7 Page 1 of 2 ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] PASSED this 6th day of July 2021. Alderman J. Beifuss Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman C. Dettmann Alderman Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman M. Garling Alderman R. Stout Alderman J. Short Alderman J. Morano Alderman J. Jakabcsin APPROVED as to form: City Attorney ADOPTED this 6th day of July 2021. Mayor Ruben Pineda ATTEST: City Clerk, Nancy M. Smith PUBLISHED: ----- Ordinance 21-0-001 7 Page 2 of2 ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] ATIACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 21-0-0017 REQUESTING TO BE REMOVED Serial #I VIN # / ID# Qty Neotronics Air Monitors(Non functioning) 2008 2 Electrical Equipment(starters switches etc.) n/a 4 boxes Desk Brown 3'x2' n/a 1 Emerson Motor 15hp 230/460 n/a 1 Generator Cord Set-Obsolete n/a 1 Fall protection harnesses yellow n/a 2 Retrieval Hook DBI/SALA n/a 1 Hot Point Refridgerator I Freezer - Not working n/a 1 1 ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 21-R-0051 - Contract Award - Commerce Drive Reconstruction Project (MFT Section No. 20-00086-00- COMMITTEE AGENDA DATE: July 1, 2021 COUNCIL AGENDA DATE: July 6, 2021PV) / STAFF REVIEW: Timothy R. Wilcox, Assistant Director of Public SIGNATURE G~"'{L\.J~ Works SIGNATURE~~~~~~~~~~ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: The Commerce Drive Reconstruction Project, as prepared by the City's engineering consultant Thomas Engineering Group (TEG), mainly consists of full-depth hot-mix asphalt (HMA) roadway reconstruction along Commerce Drive, which has a length of 1,365 feet (0.26 miles) and is located south off of Roosevelt Road (IL Route 38). The project also includes, but is not limited to HMA pavement removal, earth excavation, installation of full-depth aggregate subgrade, HMA pavement installation, intermittent curb and gutter removal and replacement, and final restoration. All quantities on the Schedule of Prices were used in determining the lowest responsible bidder. The request for bids was advertised in the Daily Herald on June 1, 2021, and bids were opened on June 22, 2021 . There were approximately 15 known plan holders, and the City received 10 bids with Schroeder Asphalt Services, Inc. of Huntley, Illinois as the lowest responsible bidder with a bid of $639, 792.12. The engineer's estimate of probable cost was $769,680.50 (see attached bid tabulation sheet for additional clarification). The second lowest bid was submitted by A. Lamp Concrete Contractors, Inc. of Schaumburg, Illinois with a bid of $668,677.82. Schroeder Asphalt has previously contracted with the City to perform similar work in the past. Most recently in 2019, they were awarded the City's Washington Street Reconstruction Project (Sect: 16-00079-00-PV) which was performed satisfactorily. Staff called Schroeder Asphalt's project references and spoke directly with representatives from the Village of Arlington Heights and the Village of Streamwood who provided a positive reference on Schroeder Asphalt's behalf. Schroeder Asphalt is registered by the Illinois Department of Transportation as a prequalified contractor. Staff recommends the Commerce Drive Reconstruction Project be awarded to Schroeder Asphalt Services, Inc., for a contract amount not to exceed $639, 792.12. The cost of this project will be paid using Motor Fuel Tax (MFT) Fund (01-09-26-4807) where $953,500.00 has been budgeted for street improvements in 2021. ACTIONS PROPOSED: Approve Resolution No. 21-R-0051 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Schroeder Asphalt Services, Inc., for a contract amount not to exceed $639,792.12.for the Commerce Drive Reconstruction Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] ~ iissa .:8888•g&~"q~ac~ ~ ~H riiHHi"!!aH~aK~ ~ c. g " 8~:::J ...~!~~~a~~P~~-.,. .............. - ~~ ...aa~H~::t::~ ~.... a. ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0051 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH SCHROEDER ASPHALT SERVICES, INC. FOR SERVICES RELATED TO THE COMMERCE DRIVE RECONSTRUCTION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Services related to the Commerce Drive Reconstruction Project, between the City of West Chicago and Schroeder Asphalt Services, Inc., for an amount not to exceed $639,792.12, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 6th day of July, 2021. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4___.__•C__..... _ _ Resolution No. 21-R-0052 - Contract Award - Schroeder & Schroeder, Inc. for the 2021 Sidewalk and Curb COMMITTEE AGENDA DATE: July 1, 2021 Maintenance Program COUNCIL AGENDA DATE: July 6, 2021 STAFF REVIEW: Timothy R. Wilcox, Interim Director of Public Works SIGNATURE~~{L__ LJ~ ' APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE---------- ITEM SUMMARY: The 2021 Sidewalk and Curb Maintenance Program will consist of over 7,600 square feet of intermittent sidewalk removal and replacement of mostly residential concrete sidewalk located throughout the City of West Chicago. The program also includes, but is not limited to: approximately 450 linear feet of intermittent curb and gutter removal and replacement, 2-inch and 4-inch aggregate base course for ground stabilization, removal and replacement of HMA and PCC driveways, detectable warning field installation, tree root pruning, HMA pavement patching, and landscape restoration. All quantities on the Schedule of Prices were used in determining the lowest responsible bidder. Plans and bid specifications were prepared by Thomas Engineering Group, LLC (TEG), and the 2021 Sidewalk and Curb Maintenance Program was advertised in the Daily Herald on June 1, 2021, and bids were opened on June 22, 2021. There were four plan holders and the City received two bids. Schroeder & Schroeder, Inc. (Schroeder) of Skokie, Illinois, submitted the lowest responsible bid of $135,620.00. The other bid proposal, submitted by Alliance Contractors Inc., was $200,276.90. TEG's engineer's estimate of probable cost was $123,396.00 (see attached bid tabulation sheets for additional clarification). TEG called Schroeder's project references and spoke directly with representatives from the Village of Algonquin and the Village of Roselle who provided a positive reference on Schroeder's behalf. Schroeder is registered by the Illinois Department of Transportation as a prequalified contractor. Although Schroeder's bid is approximately 9% over the engineers estimate, staff believes it would be difficult to re-bid and still be able to fit a program in with limited time remaining in the year. It is also unlikely re-bidding would result in additional bids or lower pricing. There is $135,000 budgeted in the Capital Projects Fund for Sidewalk, Curb, and Gutter Replacement. It should also be noted that this year's Commerce Drive Reconstruction Project bid came in at approximately 16.8% lower than the engineer's estimate which should result in an overall savings. Staff recommends that a contract be awarded to Schroeder & Schroeder, Inc. of Skokie, Illinois, for services related to the 2021 Sidewalk and Curb Maintenance Program, for an amount not to exceed $135,620.00. This year's program will be paid for using Capital Project Funds in which $135,000.00 has been budgeted for the combined Sidewalk, Curb, and Gutter Replacement Program (08-34-53-4863). ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 21-R-0052 authorizing the Mayor to execute a Contract with Schroeder & Schroeder, Inc. of Skokie, Illinois, in an amount not to exceed $135,620.00 for the 2021 Sidewalk and Curb Maintenance Program. COMMITTEE RECOMMENDATION: ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Schroeder & Schroeder Inc. Alliance Contractors Inc. 2021 SIDEWALK AND CURB MAINTENANCE PROGRAM Concrete Contractors Engineer's Estimate Bid Opening: June 22, 2021 @ 10:30 A.M. 7306 Central Park 1166 Lake Avenue Skokie, IL 60076 Woodstock, IL 60098 ITEM ESTIMATED .. n DESCRIPTION UNIT n••ANTITY BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL 1 P.C.C. DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT (6") SY 20 $80.00 $1,600.00 $75.00 $1,500.00 $150.00 $3,000.00 2 HMA DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT (4") SY 40 $65.00 $2,600.00 $55.00 $2,200.00 $120.00 $4,800.00 3 P.C.C. SIDEWALK REMOVAL AND REPLACEMENT (5"- 6") SF 7,600 $9.70 $73,720.00 $9.50 $72,200.00 $15.25 $115,900.00 4 P.C.C. SIDEWALK REMOVAL AND REPLACEMENT (8") SF 150 $11.00 $1,650.00 $10.00 $1,500.00 $18.00 $2,700.00 5 CONCRETE CURB, TYPE B (SPECIAL) FOOT 50 $45.00 $2,250.00 $35.00 $1,750.00 $75.00 $3,750.00 COMBINATION CONCRETE CURB & GUTTER REMOVAL AND 6 FOOT 406 $38.00 $15,428.00 $45.00 $18,270.00 $80.00 $32,480.00 REPLACEMENT (M3.12, B6.12. B6.18) REINFORCEMENT BARS, EPOXY COATED - TWO CONTINUOUS NO. 7 FOOT 50 $7.00 $350.00 $5.00 $250.00 $2.00 $100.00 5 8 TACTILE I DETECTABLE WARNING FIELDS SF 136 $37.00 $5,032.00 $75.00 $10,200.00 $20.00 $2,720.00 9 AGGREGATE BASE COURSE, TYPE B, 4-INCH SY 300 $6.00 $1,800.00 $4.00 $1,200.00 $4.00 $1,200.00 10 AGGREGATE BASE COURSE, TYPE B, 2-INCH SY 250 $4.00 $1,000.00 $2.00 $500.00 $2.00 $500.00 11 TREE ROOT PRUNING EACH 100 $50.00 $5,000.00 $100.00 $10,000.00 $100.00 $10,000.00 12 VALVE VAULT, MANHOLE, INLET, CATCH BASIN TO BE ADJUSTED EACH 4 $400.00 $1,600.00 $450.00 $1,800.00 $250.00 $1,000.00 13 SIDEWALK REMOVAL (NOT REPLACED) SF 220 $5.00 $1,100.00 $3.00 $660.00 $3.00 $660.00 14 TOPSOIL, FURNISH AND PLACE, 4" SY 30 $10.00 $300.00 $4.00 $120.00 $10.00 $300.00 15 SODDING, SALT TOLERANT SY 30 $20.00 $600.00 $25.00 $750.00 $40.00 $1,200.00 16 REMOVE AND REINSTALL BRICK PAVER SY 10 $50.00 $500.00 $100.00 $1,000.00 $150.00 $1,500.00 17 CLASS D PATCHES, TYPE II, 10 INCH, SP SY 28 $90.00 $2,520.00 $90.00 $2,520.00 $175.00 $4,900.00 18 CLASS D PATCHES, TYPE Ill, 10 INCH, SP SY 38 $85.00 $3,230.00 $75.00 $2,850.00 $175.00 $6,650.00 19 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 130 $6.00 $780.00 $15.00 $1,950.00 $18.95 $2,463.50 20 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 52 $12.00 $624.00 $30.00 $1,560.00 $47.95 $2,493.40 REMOVE AND REINSTALL EX. SIGNS (PCC/PAVEMENT-CORE 21 EACH 4 $200.00 $800.00 $350.00 $1,400.00 $250.00 $1,000.00 MOUNT METHOD) 22 TELSCOPING STEEL SIGN SUPPORT FOOT 48 $19.00 $912.00 $30.00 $1,440.00 $20.00 $960.00 As Corrected $123,396.00 $135,620.00 $200,276.90 BID TOTAL As Read $135,620.00 $200,276.90 ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0052 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH SCHROEDER & SCHROEDER, INC. FOR SERVICES RELATED TO THE 2021 SIDEWALK AND CURB MAINTENANCE PROGRAM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Services related to the 2021 Sidewalk and Curb Maintenance Program between the City of West Chicago and Schroeder & Schroeder, Inc., for an amount not to exceed $135,620.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 61h day of July, 2021. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith