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CITY OF WEST CHICAGO

                            INFRASTRUCTURE COMMITTEE
                            AGENDA ITEM SUMMARY
ITEM TITLE:
                                          AGENDA ITEM NUMBER:
Resolution No. 21-R-0051  - Contract Award - Commerce
Drive Reconstruction Project (MFT Section No. 20-00086-00-  COMMITTEE AGENDA DATE:  July 1, 2021
                                                   COUNCIL AGENDA DATE: July 6, 2021PV)


                                                                                                                                                                                                                                                                                                                              /
STAFF REVIEW: Timothy R. Wilcox, Assistant Director of Public      SIGNATURE G~"'{L\.J~
Works
                                                   SIGNATURE~~~~~~~~~~
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman

ITEM SUMMARY:

The Commerce  Drive  Reconstruction  Project,  as  prepared  by  the  City's  engineering  consultant Thomas
Engineering Group (TEG), mainly consists of full-depth hot-mix asphalt (HMA) roadway reconstruction along
Commerce Drive, which has a length of 1,365 feet (0.26 miles) and is located south off of Roosevelt Road (IL
Route 38). The project also includes, but is not limited to HMA pavement removal, earth excavation, installation of
full-depth aggregate subgrade, HMA pavement installation, intermittent curb and gutter removal and replacement,
and final restoration.  All quantities on the Schedule of Prices were used in determining the lowest responsible
bidder.

The request for bids was advertised in the Daily Herald on June 1, 2021, and bids were opened on June 22, 2021 .
There were approximately 15 known plan holders, and the City received 10 bids with Schroeder Asphalt Services,
Inc. of Huntley, Illinois as the lowest responsible bidder with a bid of $639, 792.12. The engineer's estimate of
probable cost was $769,680.50 (see attached bid tabulation sheet for additional clarification). The second lowest
bid was submitted by A. Lamp Concrete Contractors, Inc. of Schaumburg, Illinois with a bid of $668,677.82.

Schroeder Asphalt has previously contracted with the City to perform similar work in the past.  Most recently in
2019, they were awarded the City's Washington Street Reconstruction Project (Sect: 16-00079-00-PV) which was
performed satisfactorily.

Staff called Schroeder Asphalt's project references and spoke directly with representatives from the Village of
Arlington Heights and the Village of Streamwood who provided a positive reference on Schroeder Asphalt's behalf.
Schroeder Asphalt is registered by the Illinois Department of Transportation as a prequalified contractor.

Staff recommends the Commerce Drive Reconstruction Project be awarded to Schroeder Asphalt Services,  Inc.,
for a contract amount not to exceed $639, 792.12.

The cost of this project will be paid using Motor Fuel Tax (MFT) Fund (01-09-26-4807) where $953,500.00 has been
budgeted for street improvements in 2021.

ACTIONS PROPOSED:

Approve Resolution No. 21-R-0051 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
Schroeder Asphalt Services, Inc., for a contract amount not to exceed $639,792.12.for the Commerce Drive
Reconstruction Project.

COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 21-R-0051

    A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
 A CONTRACT AGREEMENT WITH SCHROEDER ASPHALT SERVICES,
      INC. FOR SERVICES RELATED TO THE COMMERCE DRIVE
               RECONSTRUCTION PROJECT


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a Contract

Agreement for Services related to the Commerce Drive Reconstruction Project,

between the City of West Chicago and Schroeder Asphalt Services, Inc., for an

amount not to exceed $639,792.12, in substantially the form attached hereto and

incorporated herein as Exhibit "A".


     APPROVED this 6th day of July, 2021.

AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Ruben Pineda

ATTEST:


City Clerk Nancy M. Smith