===== PDF PAGE 12 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4___.__•C__..... _ _ Resolution No. 21-R-0052 - Contract Award - Schroeder & Schroeder, Inc. for the 2021 Sidewalk and Curb COMMITTEE AGENDA DATE: July 1, 2021 Maintenance Program COUNCIL AGENDA DATE: July 6, 2021 STAFF REVIEW: Timothy R. Wilcox, Interim Director of Public Works SIGNATURE~~{L__ LJ~ ' APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE---------- ITEM SUMMARY: The 2021 Sidewalk and Curb Maintenance Program will consist of over 7,600 square feet of intermittent sidewalk removal and replacement of mostly residential concrete sidewalk located throughout the City of West Chicago. The program also includes, but is not limited to: approximately 450 linear feet of intermittent curb and gutter removal and replacement, 2-inch and 4-inch aggregate base course for ground stabilization, removal and replacement of HMA and PCC driveways, detectable warning field installation, tree root pruning, HMA pavement patching, and landscape restoration. All quantities on the Schedule of Prices were used in determining the lowest responsible bidder. Plans and bid specifications were prepared by Thomas Engineering Group, LLC (TEG), and the 2021 Sidewalk and Curb Maintenance Program was advertised in the Daily Herald on June 1, 2021, and bids were opened on June 22, 2021. There were four plan holders and the City received two bids. Schroeder & Schroeder, Inc. (Schroeder) of Skokie, Illinois, submitted the lowest responsible bid of $135,620.00. The other bid proposal, submitted by Alliance Contractors Inc., was $200,276.90. TEG's engineer's estimate of probable cost was $123,396.00 (see attached bid tabulation sheets for additional clarification). TEG called Schroeder's project references and spoke directly with representatives from the Village of Algonquin and the Village of Roselle who provided a positive reference on Schroeder's behalf. Schroeder is registered by the Illinois Department of Transportation as a prequalified contractor. Although Schroeder's bid is approximately 9% over the engineers estimate, staff believes it would be difficult to re-bid and still be able to fit a program in with limited time remaining in the year. It is also unlikely re-bidding would result in additional bids or lower pricing. There is $135,000 budgeted in the Capital Projects Fund for Sidewalk, Curb, and Gutter Replacement. It should also be noted that this year's Commerce Drive Reconstruction Project bid came in at approximately 16.8% lower than the engineer's estimate which should result in an overall savings. Staff recommends that a contract be awarded to Schroeder & Schroeder, Inc. of Skokie, Illinois, for services related to the 2021 Sidewalk and Curb Maintenance Program, for an amount not to exceed $135,620.00. This year's program will be paid for using Capital Project Funds in which $135,000.00 has been budgeted for the combined Sidewalk, Curb, and Gutter Replacement Program (08-34-53-4863). ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 21-R-0052 authorizing the Mayor to execute a Contract with Schroeder & Schroeder, Inc. of Skokie, Illinois, in an amount not to exceed $135,620.00 for the 2021 Sidewalk and Curb Maintenance Program. COMMITTEE RECOMMENDATION: ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Schroeder & Schroeder Inc. Alliance Contractors Inc. 2021 SIDEWALK AND CURB MAINTENANCE PROGRAM Concrete Contractors Engineer's Estimate Bid Opening: June 22, 2021 @ 10:30 A.M. 7306 Central Park 1166 Lake Avenue Skokie, IL 60076 Woodstock, IL 60098 ITEM ESTIMATED .. n DESCRIPTION UNIT n••ANTITY BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL 1 P.C.C. DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT (6") SY 20 $80.00 $1,600.00 $75.00 $1,500.00 $150.00 $3,000.00 2 HMA DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT (4") SY 40 $65.00 $2,600.00 $55.00 $2,200.00 $120.00 $4,800.00 3 P.C.C. SIDEWALK REMOVAL AND REPLACEMENT (5"- 6") SF 7,600 $9.70 $73,720.00 $9.50 $72,200.00 $15.25 $115,900.00 4 P.C.C. SIDEWALK REMOVAL AND REPLACEMENT (8") SF 150 $11.00 $1,650.00 $10.00 $1,500.00 $18.00 $2,700.00 5 CONCRETE CURB, TYPE B (SPECIAL) FOOT 50 $45.00 $2,250.00 $35.00 $1,750.00 $75.00 $3,750.00 COMBINATION CONCRETE CURB & GUTTER REMOVAL AND 6 FOOT 406 $38.00 $15,428.00 $45.00 $18,270.00 $80.00 $32,480.00 REPLACEMENT (M3.12, B6.12. B6.18) REINFORCEMENT BARS, EPOXY COATED - TWO CONTINUOUS NO. 7 FOOT 50 $7.00 $350.00 $5.00 $250.00 $2.00 $100.00 5 8 TACTILE I DETECTABLE WARNING FIELDS SF 136 $37.00 $5,032.00 $75.00 $10,200.00 $20.00 $2,720.00 9 AGGREGATE BASE COURSE, TYPE B, 4-INCH SY 300 $6.00 $1,800.00 $4.00 $1,200.00 $4.00 $1,200.00 10 AGGREGATE BASE COURSE, TYPE B, 2-INCH SY 250 $4.00 $1,000.00 $2.00 $500.00 $2.00 $500.00 11 TREE ROOT PRUNING EACH 100 $50.00 $5,000.00 $100.00 $10,000.00 $100.00 $10,000.00 12 VALVE VAULT, MANHOLE, INLET, CATCH BASIN TO BE ADJUSTED EACH 4 $400.00 $1,600.00 $450.00 $1,800.00 $250.00 $1,000.00 13 SIDEWALK REMOVAL (NOT REPLACED) SF 220 $5.00 $1,100.00 $3.00 $660.00 $3.00 $660.00 14 TOPSOIL, FURNISH AND PLACE, 4" SY 30 $10.00 $300.00 $4.00 $120.00 $10.00 $300.00 15 SODDING, SALT TOLERANT SY 30 $20.00 $600.00 $25.00 $750.00 $40.00 $1,200.00 16 REMOVE AND REINSTALL BRICK PAVER SY 10 $50.00 $500.00 $100.00 $1,000.00 $150.00 $1,500.00 17 CLASS D PATCHES, TYPE II, 10 INCH, SP SY 28 $90.00 $2,520.00 $90.00 $2,520.00 $175.00 $4,900.00 18 CLASS D PATCHES, TYPE Ill, 10 INCH, SP SY 38 $85.00 $3,230.00 $75.00 $2,850.00 $175.00 $6,650.00 19 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 130 $6.00 $780.00 $15.00 $1,950.00 $18.95 $2,463.50 20 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 52 $12.00 $624.00 $30.00 $1,560.00 $47.95 $2,493.40 REMOVE AND REINSTALL EX. SIGNS (PCC/PAVEMENT-CORE 21 EACH 4 $200.00 $800.00 $350.00 $1,400.00 $250.00 $1,000.00 MOUNT METHOD) 22 TELSCOPING STEEL SIGN SUPPORT FOOT 48 $19.00 $912.00 $30.00 $1,440.00 $20.00 $960.00 As Corrected $123,396.00 $135,620.00 $200,276.90 BID TOTAL As Read $135,620.00 $200,276.90 ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0052 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH SCHROEDER & SCHROEDER, INC. FOR SERVICES RELATED TO THE 2021 SIDEWALK AND CURB MAINTENANCE PROGRAM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Services related to the 2021 Sidewalk and Curb Maintenance Program between the City of West Chicago and Schroeder & Schroeder, Inc., for an amount not to exceed $135,620.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 61h day of July, 2021. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith