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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 5-C.
Resolution No. 21-R-0052 - Contract Award — Schroeder &
Schroeder, Inc. for the 2021 Sidewalk and Curb COMMITTEE AGENDA DATE: July 1, 2021
Maintenance Program COUNCIL AGENDA DATE: July 6, 2021
STAFF REVIEW: Timothy R. Wilcox, Interim Director of Public Works = SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
The 2021 Sidewalk and Curb Maintenance Program will consist of over 7,600 square feet of intermittent
sidewalk removal and replacement of mostly residential concrete sidewalk located throughout the City of
West Chicago. The program also includes, but is not limited to: approximately 450 linear feet of
intermittent curb and gutter removal and replacement, 2-inch and 4-inch aggregate base course for
ground stabilization, removal and replacement of HMA and PCC driveways, detectable warning field
installation, tree root pruning, HMA pavement patching, and landscape restoration. All quantities on the
Schedule of Prices were used in determining the lowest responsible bidder.
Plans and bid specifications were prepared by Thomas Engineering Group, LLC (TEG), and the 2021
Sidewalk and Curb Maintenance Program was advertised in the Daily Herald on June 1, 2021, and bids
were opened on June 22, 2021. There were four plan holders and the City received two bids. Schroeder
& Schroeder, Inc. (Schroeder) of Skokie, Illinois, submitted the lowest responsible bid of $135,620.00.
The other bid proposal, submitted by Alliance Contractors Inc., was $200,276.90. TEG’s engineer's
estimate of probable cost was $123,396.00 (see attached bid tabulation sheets for additional
clarification).
TEG called Schroeder's project references and spoke directly with representatives from the Village of
Algonquin and the Village of Roselle who provided a positive reference on Schroeder's behalf. Schroeder
is registered by the Illinois Department of Transportation as a prequalified contractor.
Although Schroeder's bid is approximately 9% over the engineers estimate, staff believes it would be
difficult to re-bid and still be able to fit a program in with limited time remaining in the year. It is also
unlikely re-bidding would result in additional bids or lower pricing. There is $135,000 budgeted in the
Capital Projects Fund for Sidewalk, Curb, and Gutter Replacement. It should also be noted that this
year's Commerce Drive Reconstruction Project bid came in at approximately 16.8% lower than the
engineer’s estimate which should result in an overall savings.
Staff recommends that a contract be awarded to Schroeder & Schroeder, Inc. of Skokie, Illinois, for
services related to the 2021 Sidewalk and Curb Maintenance Program, for an amount not to exceed
$135,620.00.
This year’s program will be paid for using Capital Project Funds in which $135,000.00 has been
budgeted for the combined Sidewalk, Curb, and Gutter Replacement Program (08-34-53-4863).

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 21-R-0052 authorizing the Mayor to execute a Contract with Schroeder &
Schroeder, Inc. of Skokie, Illinois, in an amount not to exceed $135,620.00 for the 2021 Sidewalk and
Curb Maintenance Program.
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on July 1, 2021.