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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 3- a.
Homecoming Parade
West Chicago Community High School
District 94
FILE NUMBER:
COMMITTEE AGENDA DATE: June 28, 2021
COUNCIL AGENDA DATE: July 6, 2021
STAFF REVIEW: Tom Dabareiner sionarune a>
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
West Chicago Community High School District 94 is seeking approval for their annual Homecoming
Parade scheduled for Friday, October 1, 2021 from 12:45 p.m. — 2:00 p.m. with an estimate of 2,000
attendees.
The event organizer has requested the use of City streets for the parade, and the support of the Police &
Fire Department to accommodate and accompany floats, vehicles, and parade walkers.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District. The Special Event Permit Application is attached, which
includes the current proposed parade route.
ACTIONS PROPOSED:
Recommend event for approval. Approval is also contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:
At its June 28, 2021 meeting, the members of the Committee voted unanimously to recommend approval
of the Homecoming Parade, contingent on any orders from any government related to assembly.

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Tem # &.H.
RESOLUTION NO. 21-R-0048
A RESOLUTION TERMINATING, IN PART, THE CONTINUED DECLARATION
OF A LOCAL DISASTER EMERGENCY IN THE CITY OF WEST CHICAGO
DUE TO THE COVID-19 PANDEMIC
WHEREAS, the City of West Chicago (hereinafter referred to as the “City”) is a home rule body
politic and corporate, organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1, et seq.;
and
WHEREAS, the COVID-19 virus has been declared a Pandemic by the World Health Organization;
and
WHEREAS, accordingly, the Governor of the State of Illinois declared a State-wide emergency
concerning the Pandemic; and
WHEREAS, the Governor of the State of Illinois issued a number of Executive Orders which,
among other things, required residents to stay-at-home, practice social distancing, the closing or curtailing of
businesses and their operations, and prohibited and/or limited public and private gatherings; and
WHEREAS, the DuPage County Board Chairman also issued a Disaster Proclamation affecting all
DuPage County units of local government; and
WHEREAS, pursuant to the Illinois Emergency Management Agency Act, 20 ILCS 3305/1 et seq.
(the “Act”), on March 30, 2020, the Mayor of the City also declared a Local Disaster Emergency in the City
due to the COVID-19 Pandemic; and
WHEREAS, the City Council of the City (hereinafter referred to as the “City Council”), under section
11 of the Act, consented to and thereafter continued the Declaration of a Local Disaster Emergency in the City;
and
WHEREAS, the Governor, in recognition of the Reports, Guidelines and Regulations of the Health
Organizations, has moved the State to Phase 5 of the Restore Illinois Plan, eliminating many of the previously
ordered restrictions and opening the State back up to nearly pre-Pandemic conditions; and
WHEREAS, due to the significant continuing health conditions of the COVID-19 Pandemic to the
local community, the City Council has determined that it is in the best interests of the health and safety of the
local community to terminate, in part, the Declaration of a Local Disaster Emergency in the City, unless
conditions relating to the Pandemic were to reoccur; and
WHEREAS, the City Council recognizes that certain first responders, Police personnel and essential
Public Works positions are still required to work and discharge their duties specifically in order to address the
Pandemic conditions and aftermath effect on the safety, health and welfare of the residents of the City; and
WHEREAS, as a result of the important public safety concern, the general termination of the
Pandemic Declaration provided for herein is not fully applicable to the Police Department or the essential
Public Works Employees; and
WHEREAS, the Pandemic conditions have also impacted the Police Academies, which are necessary
for filling Police Officer positions; and

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WHEREAS, the Pandemic conditions have impacted the leave and vacation time available to the
Police Department and Public Works employees; and
WHEREAS, the Pandemic conditions have impacted the City’s ability to fully man and staff the
various Police Shifts, as provided for in the Collective Bargaining Agreements; and
WHEREAS, in order to address these conditions, it will be necessary, for the preservation of the
public health, safety and welfare to permit the City Administrator to implement such emergency staffing
protocols and procedures as may be necessary to provide alternate staffing, including the utilization of
furloughs and, if necessary, layoffs; and
WHEREAS, the emergency staffing authority of the City Administrator is also designed and intended
to assist in the preservation of the health and welfare of City employees; and
WHEREAS, this emergency authorization may require the temporary deviation from certain
Collective Bargaining Agreement provisions, the City’s Personnel Policies and/or the general terms and
conditions of employment for certain City employees; and
WHEREAS, the City Council deems it in the best interest of the City, its residents and employees to
provide for the continued Declaration of a Civil Emergency due to the Pandemic, relative to the staffing and
other personnel decisions of the City, as provided for herein.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF WEST CHICAGO, DUPAGE
COUNTY, AN ILLINOIS MUNICIPAL CORPORATION, as follows:
SECTION 1: _ The recitals set forth above are incorporated herein and made a part hereof.
SECTION 2: The City Council, except for as provided for herein, hereby consents to terminate, in
part, the Declaration of a Local Disaster Emergency in the City, effective immediately.
SECTION 3: The City Council hereby consents to the continuation of portions of the Declaration of a
Local Disaster Emergency in the City to provide for a Declaration of Civil Emergency for staffing and
personnel related issues.
SECTION 4: The remaining portion of Declaration of a Local Disaster Emergency in the City shall
include authorization to the City Administrator to implement such emergency staffing protocols and procedures
as may be necessary for the preservation of public health and safety, and for the preservation of the health of
City employees. Specifically, and without limitation of the foregoing, the City Administrator is authorized to
implement alternative staffing protocols (including layoffs and furloughs), procedures, and shifts for all City
Departments.
SECTION 5: The remaining portion of Declaration of the Local Disaster Emergency in the City shall
also include authorization to the City Administrator to temporarily adjust any personnel policies related to
leave time, other benefits or terms and conditions of employment as are reasonably related to providing
sufficient staffing during the term of the emergency, in accordance with applicable law.
SECTION 6: That the City Council hereby acknowledges that it was, prior to contract execution,
made aware of three purchases using the emergency purchasing guidelines during the State of Emergency that
would normally have exceeded the City Administrator’s spending authority, as follows: dehumidification
equipment for City Hall as well as the search firm to conduct external recruitments to fill the Director of Public

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Works and Chief of Police vacant positions.
SECTION 7: The Mayor, City Administrator, City Clerk, Staff, and/or the City Attorney shall take
all the steps necessary to carry into effect this action
SECTION 8: All ordinances and resolutions or parts thereof in conflict with the provisions of this
Resolution are, to the extent of such conflict, hereby repealed.
SECTION 9: This Resolution shall be in full force and effect from and after its adoption, approval,
and publication in pamphlet form as provided by law.
ADOPTED this 6" day of July, 2021.
AYES:
NAYS:
ABSTAIN:
APPROVED as to form:
City Attorney
APPROVED this 6" day of July, 2021
Mayor Ruben Pineda
ATTEST:
Nancy M. Smith, City Clerk
PUBLISHED: July , 2021