===== PDF PAGE 25 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: J I 'I AGENDA ITEM NUMBER: _J~·-L_--_• __ _ Resolution No. 21-R-0077 - CHANGE ORDER #1 AND COMMITTEE AGENDA DATE: September 2, 2021FINAL - The FLOLO Corporation for Professional Services COUNCIL AGENDA DATE: September 7, 2021Related to the Rehabilitation of Three Water Treatment Plant High Service Pump Motors / (\ STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent SIGNATUL - u ~ Q. APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: In April 2021, Council approved a project to rehabilitate three motors for the High Service Pumps (HSP) located in the Water Treatment Plant at 1400 W. Hawthorne Ln. That project resulted in the three original motors being brought to like-new modern equipment status. The original proposal included a provision for additional unforeseen costs. That allowance was insufficient to meet the actual costs incurred as explained below. While installing the rehabilitated motor, removed from HSP #2, the contractor found that it was unable to achieve proper alignment between the pump and the motor. The holes in the mounting lugs on the pump needed to be enlarged to allow proper alignment with the pump. The alignment error would render the pump inoperable. The technicians determined that the motor would have to be removed and brought back to the FLOLO facility to make the modifications to the motor mounts. This required that the motor be completely uninstalled, and transported to the facility and then brought back and reinstalled onto HSP #3. Additional costs were incurred for this procedure. Those cost amounted to $2,275.00. Please see attached documentation from FLOLO Corporation detailing the costs. The original proposal for the Motor Rehabilitation Project was $19,995.00. At that time, staff requested an additional $2,000.00 be added to cover unforeseen costs. The first invoice for the project is for $20, 196.00. This invoice includes $201.04 for expected, but undetermined freight charges at the outset. The additional costs incurred from the re-working of the motor mounts and reinstallation totals $2,275.00. This resulted in a shortfall of appropriated funds totaling$ 476.04. Staff is seeking to increase the total expenditure under the original Purchase Order (96149) from $21,995.00 to $22,471.04 as Change Order# 1 and final for the project titled Rehabilitation of Three Water Treatment Plant High Service Pump Motors. Adequate funds are available in the Water Fund (06-34-48-4430) to cover this additional expenditure. ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 21-R-0077 authorizing the Mayor to execute Change Order #1 and Final with the FLOLO Corporation for services related to three Water Treatment Plant high service pump motors in the final contract amount not to exceed $22,471.04 COMMITTEE RECOMMENDATION: ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] RESOLUTION NO. 21-R-0077 AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER #1 AND FINAL WITH THE FLOLO CORPORATION FOR SERVICES RELATED TO THREE WATER TREATMENT PLANT HIGH SERVICE PUMP MOTORS BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to approve Change Order No. 1 and Final to the Contract Agreement for Professional Services related to the rehabilitation of three Water Treatment Plant high service pump motors, between the City of West Chicago and The FLOLO Corporation, increasing the not to exceed amount to $22,471.04, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 7th day of September 2021. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 28 ===== [Extraction: embedded PDF text] Service Order Order~ FLOLO~ Arrival Time: 88429B Departure Time: Emplaycc Name Travel-Round Trip: 1'1110IL11cl1111 1061 E8S1 Green S1rce1 • Bensenvilh:. IL 60l06 Phone: 6J0.595°lOlO •fox: 6JO-S9S·ll27 Dute: 07/15/202 ( Customer: City of West Chicago Service Location: Main Plant Contact Name: Joe Munder Contact Name: Same Contact Phone N11mber: Contact Phone Number: Contact E-Mail: Contact E-Mail: Equipment Being Serviced: Mian Plant Pump 3 Motor J111;l11d6 SeriaVModel Nl1h1lurrs Whrtt: Applicable De~c rl 11fion: 07/1512021 Additional services Services to Include: -Field Services to Remove Repaired motor rrom Pump 3 again clue lo laser allignmcnt could not be 100% after issues found with motor feet bolt holes and shims, had to remove motor after initial alignment, transport back to Flolo Shop to drill larger holes n feet and acid new hardware for mounting, return with motor and Install and mount with shims, Perform a second laser alignment and test. job complete after additional servces as staled above. Job complete ........... . The additional cost for these adder services are $ 2,275.00 Port N1m1hcr Dmrlntion If 11ecessa"' addW01ml parts will br: Ii sled on a 1eco11rlary fii!ld sh eel) Incomplete Due To: Complete: Empfo)'ee lnltlo/1 j Employee# Slrnlght Time: Overlime: Double Time: Customer PO#: Tot1d Hours: Customer Signature: