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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: _ S-A. |
Resolution No. 21-R-0077 - CHANGE ORDER #1 AND
FINAL — The FLOLO Corporation for Professional Services
Related to the Rehabilitation of Three Water Treatment
Plant High Service Pump Motors
STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent sronaTuRe | 0 =
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
COMMITTEE AGENDA DATE: September 2, 2021
CQUNCIL AGENDA DATE: September 7, 2021
SIGNATURE
ITEM SUMMARY:
In April 2021, Council approved a project to rehabilitate three motors for the High Service Pumps (HSP)
located in the Water Treatment Plant at 1400 W. Hawthorne Ln. That project resulted in the three
original motors being brought to like-new modern equipment status. The original proposal included a
provision for additional unforeseen costs. That allowance was insufficient to meet the actual costs
incurred as explained below.
While installing the rehabilitated motor, removed from HSP #2, the contractor found that it was unable to
achieve proper alignment between the pump and the motor. The holes in the mounting lugs on the pump
needed to be enlarged to allow proper alignment with the pump. The alignment error would render the
pump inoperable. The technicians determined that the motor would have to be removed and brought
back to the FLOLO facility to make the modifications to the motor mounts. This required that the motor
be completely uninstalled, and transported to the facility and then brought back and reinstalled onto HSP
#3. Additional costs were incurred for this procedure. Those cost amounted to $2,275.00. Please see
attached documentation from FLOLO Corporation detailing the costs.
The original proposal for the Motor Rehabilitation Project was $19,995.00. At that time, staff requested
an additional $2,000.00 be added to cover unforeseen costs. The first invoice for the project is for
$20,196.00. This invoice includes $201.04 for expected, but undetermined freight charges at the outset.
The additional costs incurred from the re-working of the motor mounts and reinstallation totals $2,275.00.
This resulted in a shortfall of appropriated funds totaling $ 476.04.
Staff is seeking to increase the total expenditure under the original Purchase Order (96149) from
$21,995.00 to $22,471.04 as Change Order # 1 and final for the project titled Rehabilitation of Three
Water Treatment Plant High Service Pump Motors.
Adequate funds are available in the Water Fund (06-34-48-4430) to cover this additional expenditure.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 21-R-0077 authorizing the Mayor to execute Change Order #1 and Final with the
FLOLO Corporation for services related to three Water Treatment Plant high service pump motors in the
final contract amount not to exceed $22,471.04
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on September 2, 2021.