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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: _©-A.
Resolution No. 21-R-0074 — Contract Amendment #1—
RJN Group, Inc. for Professional Engineering Design
Services Related to the Sanitary Lift Station #5
Replacement Project
COMMITTEE AGENDA DATE: September 9, 2021
COUNCIL AGENDA DATE: September 20, 2021
SIGNATURE NE
SIGNATURE
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
ITEM SUMMARY:
The City’s Sanitary Lift Station #5, located at 344 S. Neltnor Boulevard, collects sanitary sewage from an
area bounded by Wilson Avenue (west), Washington Street (north), Prince Crossing Road (east) and
Blair Street (south), and pumps said sewage to the gravity sanitary sewer system on Main Street. In
addition to gravity sewer flows, City-owned Sanitary Lift Stations #7 and #12, and the private lift station at
the Main Park Apartments, all pump sanitary sewage to Sanitary Lift Station #5 making this a critical
facility. Sanitary Lift Station #5 and its associated forcemain were originally constructed circa 1968.The
sanitary forcemain for Lift Station #5 is 53-year-old cast-iron pipe that has far exceeded its useful life.
The condition of the cast-iron forcemain is weak, and the combination of age and the chemical properties
of raw sewage have resulted in holes and cracks forming in the pipe. Multiple breaks have occurred in
this forcemain pipe, specifically in the area of the METRA Station. The most recent breaks were in
January 2014, May 2018, August 2019, and October 2019, culminating with the City replacing 400’ of the
1,200’ total feet of forcemain due to its deteriorating condition.
A condition assessment conducted after the breaks in 2015 indicated a replacement or rehabilitation of
the existing forcemain is required. City staff investigated both avenues with assistance from RJN Group,
Inc. (RJN) of Wheaton, Illinois. To rehabilitate the forcemain, City staff sought pricing from several
contractors to install a liner in the existing forcemain (engineer's cost estimate was approximately
$750,000). Unfortunately, the City received no bids/price quotes.
In March 2018, under the City’s Administrator's spending authority, RJN was hired to perform preliminary
engineering design/evaluation services related to the replacement of Sanitary Lift Station #5. Services
included, but were not limited to, preparation of site boundary and topographical survey, evaluation and
determination of required lift station pump size and cycle time(s), evaluation and determination of
electrical improvements and required back-up generator size, evaluation and determination of required
SCADA improvements, evaluation and determination of required easements and/or property acquisition,
development of alternative lift station designs, and development of a preliminary engineer’s estimate of
construction costs.
In October 2018 (Resolution 18-R-0083) Council approved a Contract with RUN Group, Inc. of Wheaton,
Illinois, for an amount not to exceed $96,630.00, for professional engineering design and bidding
assistance services related to the Sanitary Lift Station #5 Replacement Project.

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CITY OF WEST CHICAGO
In March 2019, with most of the design work completed, the City started the process of finalizing the
routing of the forcemain, including necessary easement acquisition. The proposed route involved utilizing
part of the Union Pacific Railroad Right-of-Way. On March 8, 2019, Union Pacific personnel responded to
the City’s routing request by asking West Chicago to purchase easements from the Railroad to install the
new forcemain pipe. This put the project on hold while City staff asked the Railroad to waive the
easement costs and various alternatives were presented to the Railroad. After months of review by the
railroad, Union Pacific staff responded in June 2021 with a new set of requirements for the installation of
the forcemain and removed the easement acquisition cost. The new requirements included changing the
forcemain material and installing the line in casing pipe. This would substantially increase the cost of the
project as well as future maintenance costs.
After receiving the railroad’s comments, staff directed RUN to review possible routing alternatives. These
alternatives were presented to Public Works staff in June 2021. An alternative route (Option A) was
found and selected which would not utilize railroad right-of-way. This route was rejected during the
preliminary design phase due to possible restoration costs and other utility conflicts. However, with the
new requirements, this route is now the most cost effective option. Due to the new forcemain route,
additional surveying and design will be needed to complete the engineering.
RJN has submitted Amendment #1 of its 2019 Contract to complete the redesigned forcemain route for
an amount not to exceed $18,000. After this is completed, the design of the station will be complete and
the project can go out to bid in December 2021. It is staff's recommendation that Amendment #1 be
approved with RJN Group, Inc. for professional engineering design services related to the 2019 Sanitary
Lift Station #5 Replacement Project for an amount not to exceed $18,000.
The above referenced engineering design services will be paid for using Sewer CIP Funds (05-34-43-
4806), in which $150,000 has been budgeted, and remains available, in FY2021 for Lift Station #5
Engineering and Inspection. The project is currently scheduled to let in January 2022 with final
construction to start in the spring of 2022.
ACTIONS PROPOSED:
Approve Resolution No. 21-R-0074 authorizing the Mayor to execute a Contract Amendment #1 with RUN
Group, Inc. of Wheaton, Illinois, in an amount not to exceed $18,000 for a revised contract amount of
$114,630.00, for professional engineering design and bidding assistance services related to the Sanitary
Lift Station #5 Replacement Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 4-0 for approval.