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8.
9.
Y OF
Cit
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
FINANCE COMMITTEE
THURSDAY, SEPTEMBER 23, 2021
6:00 P.M. -COMMITTEE ROOM A
AGENDA
. Call to Order, Roll Call, and Establishment of a Quorum
Approval of Minutes
A. Finance Committee Meeting Minutes of July 22, 2021
. Public Participation / Presentations
Items for Consent
A. Ordinance No. 21-O-0023 — Termination of the Downtown TIF District
B. Ordinance No. 21-O-0024 — Third Quarter Budget Amendment
C. Resolution No. 21-R-0083 — Update Terms to a Certain Labor Agreement between
the City of West Chicago and the Fraternal Order of Police
. Items for Discussion
Unfinished Business
New Business
Reports from Staff
Executive Session (if needed)
10. Adjournment
475 Main Street T (630) 293-2200 |
West Chicago, Ilinois F (630) 293-3028 |
60185 www.westchicago.org |
Ruben Pineda
MAYOR
Nancy M. Smith
CITY CLERK
Michael L. Guttman
CITY ADMINISTRATOR

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1.
DRAFT MINUTES-
Pending Approval
MINUTES
FINANCE COMMITTEE
July 22, 2021
Call to Order, Roll Call, and Establishment of a Quorum.
Alderman Dimas called the meeting to order at 6:00 P.M. Roll call found Aldermen Dimas,
Dettmann, Swiatek, Stout and Morano present. Alderman Chassee and Sheahan were absent.
Staff in attendance: City Administrator Michael Guttman, Administrative Services Director
Linda Martin, Community Development Director Tom Dabareiner, and Business Development
Coordinator Pete Kelly.
Approval of Minutes
A. Finance Committee Meeting minutes of June 9, 2021
Alderman Swiatek moved and Alderman Stout seconded a motion to approve the
minutes. Voting Aye: Aldermen Dimas, Swiatek, Stout, and Morano. Voting Nay: 0.
Absent: Alderman Chassee and Sheahan. Abstain: Alderman Dettmann. Motion Carried
Public Participation / Presentations - None
Items for Consent — None
Items for Discussion
A. Central Main Street Project — Blocks 3 and 4
Community Development Director, Tom Dabareiner introduced Tom Jason from Scannell
Properties who gave a presentation on the proposed development.
Mr. Jason provided a brief presentation on the proposed development to Blocks 3 and 4 of the
Central Main-Street Redevelopment Plan, and stated that the planned development will consist
of a four-story unit with 225 residential units and 4,500 square feet of commercial space. The
proposed development will include a parking lot, a parking garage, and street parking. A
community park is also included in the plans. It is expected that there will be 12 studio
apartments, 122 one bedroom apartments, and 91 two bedroom apartments as well as 4,500
square feet of first floor commercial space.
Alderman Dettmann asked Mr. Jason for further details about the building. Mr. Jason
responded the building would be four stories high and no residential units would be built above
the retail space. The floor plans were laid out to make sense as part of a mixed development.
All units will have access to all of the amenities, including the center park.
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DRAFT MINUTES-
Pending Approval
Alderman Dettman asked why the retail space for this development was only 4,500 square feet
in comparison to their other developments with higher retail space. Mr. Jason responded that
many of the other developments with higher retail space are currently vacant. He said the goal
for this development was to have the retail spaces occupied.
Alderman Dimas questioned if more people would opt to purchase a home instead of renting,
since the cost of the apartments are comparable to a mortgage payment. Mr. Jason said that he
foresees tenants renting for one to two years while waiting to purchase a home for the first
time. He said there has only been a 4% growth in new apartments with a 96% occupancy rate.
Alderman Morano asked if material changes were going to be considered, would that happen
before or after approval. Mr. Jason stated that Scannell will work with Business Development
Coordinator, Pete Kelly to determine the material, but the shape, look, and feel will remain the
same.
Alderman Swiatek asked if the number of parking spaces would be enough, considering there
will be 225 units. Mr. Jason clarified that there would be 225 spaces in the parking garage, 96
spaces in the parking lot, and 40 off-street parking spaces for a total of 361 parking spaces.
Alderman Swiatek asked if the main entrance was going to be on the northeast side of the
building near the parking garage. Mr. Jason stated the main entrance is planned to be on Main
Street on the commercial retail side.
Alderman Dettmann stated that she was glad to see a retention pond being considered, and
asked for a timeframe from breaking ground to occupancy. Mr. Jason said the expected
timeframe would be twenty months.
Alderman Dettmann asked if traffic would be detoured during construction on Main Street.
Mr. Jason confirmed that traffic would be detoured during construction.
Community Development Director, Tom Dabareiner explained that depending on the
consensus, today, and the discussion at the Development Committee meeting next month, the
City will still have the opportunity to continue discussion. He also spoke about the cost of the
project and three recommended proposals presented by Scannell to cover the current financial
gap of the project.
City Administrator, Michael Guttman, explained the process to the Committee to move
forward for project approval.
Alderman Dimas said the consensus was to move forward with the project. Voting Aye: All
by Voice Vote.
6. Unfinished Business — None
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DRAFT MINUTES-
Pending Approval
7. New Business - None
8. Reports from Staff
City Administrator, Michael Guttman, informed the Committee that the portal for the
American Rescue Plan has opened, and a plan will need to be discussed for the use of the $3.6
million dollars.
9. Executive Session (if needed) — None
10. Adjournment
Alderman Morano moved and Alderman Stout seconded a motion to adjourn at 6:42
p-m. Voice Vote: All Aye. Absent: Alderman Chassee and Dettmann.
Respectfully submitted,
Josie Aviley
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CITY OF WEST CHICAGO
FINANCE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — ‘4t*-
Termination of Downtown TIF
FILE NUMBER:
Ord. No. 21-0-0023
COMMITTEE AGENDA DATE: Sept. 23, 2021
COUNCIL AGENDA DATE: October 18, 2021
STAFF REVIEW: Tom Dabareiner AICP sionaTuRE ASL
APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE
ITEM SUMMARY:
On May 21, 2990, the City of West Chicago established a certain Redevelopment Plan and Project Ar-
ea commonly known as the “Downtown Redevelopment Project Area and Tax Increment Financing”.
For reference, this was accomplished through Ordinance Nos. 90-O-2273, 90-O-2274 and 90-O-2275,
in conformance with the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq.,
with a life ending May 21, 2013. The Illinois legislature subsequently amended the TIF Act to author-
ize the City to extend the life of the Downtown TIF to 2025. Through Ordinance Nos. 13-O-0013 and
13-0-0034, the TIF was ultimately extended to December 31, 2025.
To further the progress in the downtown, a new TIF is proposed. It will help the City take advantage of
the increment gained through the apartments and townhouses planned for the Downtown. The incre-
ment will be used to cover certain infrastructure costs and provide incentives to cover financial gaps to
the developers who are planning to start work in the near future. Before the new TIF can start, the ex-
isting TIF must be terminated—known colloquially as the De-TIF.
The attached Ordinance will terminate the existing Redevelopment Plan, Project Area and TIF, effec-
tive December 31, 2021. It allows for the immediate subsequent start of the new TIF, known as the Re-
TIF. Such action must be taken prior to November 1* to allow the other taxing bodies to consider the
surplus funds available for their own tax levies.
The De-TIF / Re-TIF process is a commonly used tool when major projects are about to start and add
new increment. Again, the first step is to De-TIF and terminate the existing Downtown TIF.
ACTIONS PROPOSED:
Consideration of the referenced Ordinance to terminate the current Downtown TIF in preparation for a
new Downtown TIF.
COMMITTEE ACTION:

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ORDINANCE NO. 21-0-0023
AN ORDINANCE TERMINATING THE LIFE OF THE REDEVELOPMENT PLAN
AND PROJECT AREA FOR THE DOWNTOWN TIF DISTRICT, ORIGINALLY
ESTABLISHED ON MAY 21, 1990 AND EXTENDED TO OCTOBER 7, 2013,
EFFECTIVE DECEMBER 31, 2021
WHEREAS, on May 21, 2990, the City of West Chicago, DuPage County, Illinois
(hereinafter “City”) established a certain Redevelopment Plan and Project Area commonly known
as the “Downtown Redevelopment Project Area” and Tax Increment Financing (“TIF”) for the
Downtown Redevelopment Project Area through Ordinance Nos. 90-O-2273, 90-O-2274 and 90-
O-2275, pursuant to the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et
seq. (“TIF Act”) with a life ending May 21, 2013; and
WHEREAS, the Illinois legislature subsequently amended the TIF Act to authorize the
City to extend the life of the TIF to 2025; and
WHEREAS, the Mayor and City Council eventually extended the life of the TIF by
Ordinance Nos. 13-O-0013 and 13-O-0034 to December 31, 2025; and
WHEREAS, the Mayor and City Council have determined that it is in the best interest of
the citizens of the City to terminate the TIF to December 31, 2021.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West
Chicago, County of DuPage, Illinois, as follows:
Section 1. That the foregoing recitals are hereby incorporated herein as if fully set
forth.
Section 2. That the Downtown Redevelopment Project Area TIF, originally
established though Ordinance Nos. 90-O-2274, 90-O-2275 and 90-O-2275, and extended by
Ordinance Nos. 13-O-0013 and 13-O-0034, is hereby terminated effective to midnight through
December 31, 2021.
Section 3. That the City Administrator or his designee shall mail notice of the
termination of the TIF to each affected taxing district and registrant on the interested parties
registry not later than 10 days following adoption of this Ordinance.
Section 4. That the City Administrator or his designee shall publish in a newspaper of
general circulation within the affected taxing districts notice of the termination to the TIF not later
than 10 days following the adoption of this Ordinance.
Section 5. That the City Administrator or his designee shall take any other action
necessary and proper to effectuate the termination authorized herein.
Section 6. All ordinances or parts of ordinances in conflict with the provisions of this
Ordinance are hereby repealed insofar as they conflict herewith.
Ordinance No. 21-O-0023
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Section 7. That the City Clerk of the City is directed to publish this Ordinance in
pamphlet form, pursuant to law.
Section 8. That this Ordinance shall be in full force and effect from and after its
adoption and approval as provided by law.
PASSED this day of 2021.
Alderman Beifuss Alderman Chassee
Alderman Sheehan Alderman Brown
Alderman Hallett Alderman Dettman
Alderman Birch-Ferguson Alderman Dimas
Alderman Swiatek Alderman Garling
Alderman Stout Alderman Short
Alderman Jakabcsin Alderman Morano
APPRROVED as to form:
City Attorney
APPROVED THIS DAY OF , 2021
Mayor Ruben Pineda
ATTEST:
City Clerk Nancy M. Smith
PUBLISHED
Ordinance No. 21-O-0023
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CITY OF WEST CHICAGO
FINANCE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: ++. 6.
Ordinance No. 21-O-0024 — Third Quarter Budget
Amendment FILE NUMBER:
COMMITTEE AGENDA DATE: 9/23/2021
COUNCIL AGENDA DATE: 10/1/2021
STAFF REVIEW: SIGNATURE
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
ITEM SUMMARY:
Please see the attached amendment which modifies the 2021 Adopted Budget, primarily due to COVID
expenses, costs associated with the Chief of Police vacancy, and litigation.
STAFF RECOMMENDATION:
Staff recommends adoption of Ordinance No. 21-O-0024.
COMMITTEE RECOMMENDATION:

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ORDINANCE NO. 21-0-0024
AN ORDINANCE AMENDING THE ANNUAL BUDGET FOR
THE CITY OF WEST CHICAGO, DUPAGE COUNTY, ILLINOIS
FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2021
AND ENDING DECEMBER 31, 2021 PASSED AND
ADOPTED BY ORDINANCE NO. 20-0-0020
WHEREAS, the City of West Chicago has heretofore adopted the annual budget
procedure providing for in 65 ILCS 5/8-2-9.1 through 5/8-2-9.10; and,
WHEREAS, the City of West Chicago has passed Ordinance No. 20-O0-0020 passing and
adopting the “2021 Proposed Budget” (ANNUAL BUDGET); and,
WHEREAS, said Ordinance No. 20-O-0020 was filed with the County Clerk of DuPage
County as required by law; and,
WHEREAS, the City of West Chicago desires to revise the ANNUAL BUDGET to
account for the unforeseen expenditures, including those associated with the COVID-19
pandemic and litigation; and,
WHEREAS, 65 ILCS 5/8-2-9.6 provides in part that by a vote of two-thirds of the
corporate authorities then holding office, the annual budget of a municipality may be revised by
deleting, adding to, changing or creating sub-classes within object classes and object classes
themselves, provided no revision increasing the budget shall be made in the event funds are not
available to effectuate the purpose of the revision.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of West
Chicago, DuPage County, Illinois, in regular session assembled as follows:
SECTION 1. That the ANNUAL BUDGET of the City of West Chicago is hereby
amended as detailed in “Exhibit A” and as summarized below:
Amended
Fund Original Amount Amount
General Fund (01)
Expenditures $19,906,300 $20,214,300
SECTION 2. That the City Clerk is authorized and directed to file a certified copy of this
Ordinance with the County Clerk of DuPage County.
SECTION 3. That all ordinances and resolutions, or parts thereof, in conflict with the
provisions of this Ordinance are, to the extent of such conflict, expressly repealed.
Ordinance No. 21-O-0024
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SECTION 4. That this Ordinance shall be in full force and effect from and after its
passage by two-thirds of the corporate authorities and approval and publication in pamphlet form
as provided by law.
PASSED this 4" day of October 2021.
Alderman J. Beifuss Alderman L. Chassee
Alderman J. Sheahan Alderman H. Brown
Alderman A. Hallett Alderman C. Dettmann
Alderman M. Birch-Ferguson Alderman S. Dimas
Alderman C. Swiatek Alderman M. Garling
Alderman R. Stout Alderman J. Short
Alderman J. Morano Alderman J. Jakabesin
APPROVED as to form:
City Attorney
APPROVED this 4" day of October 2021.
Mayor Ruben Pineda
ATTEST:
City Clerk Nancy M. Smith
PUBLISHED:
Ordinance No. 21-O-0024
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Ordinance No. 21-0-0024
Third Quarter Budget Amendment
Exhibit A
original amended
Legal Fees (FOIA Litigation, Ally Bank Litigation, Oasis Café Complaint and Partial Property Tax Abatements)
01-01-10-4100 50,000 40,000 90,000
01-05-01-4100 10,000 30,000 40,000
01-06-13-4100 43,000 113,000 156,000
New FOIA Software
01-02-109-4125 7,500 10,700 18,200
COVID Expenses
01-02-19-4225 150,000 - 150,000
Management Consultant During Chief of Police Vacancy and Firm to Fill Vacancy
01-06-10-4225 50,000 166,400 216,400
Increased Cost for Employment Exams, Advertising and Recruitment Processes
01-05-01-4108 7,500 25,000 32,500
Expenditures
General Fund 308,000 19,906,300 20,214,300
Total

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CITY OF WEST CHICAGO
FINANCE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Resolution No. 21-R-0083
AGENDA ITEM NUMBER: __ ‘tC.
A Resolution approving updated terms of compensation for Field
Training Officers, per the 2021-22 Collective Bargaining
Agreement
FILE NUMBER:
COMMITTEE AGENDA DATE: September 23, 2021
COUNCIL AGENDA DATE: October 4, 2021
PREPARED BY: Colin Fleury, Chief of Police SIGNATURE
APPROVED BY: Michael Guttman, City Administrator
SIGNATURE
ITEM SUMMARY:
The existing Collective Bargaining Agreement (CBA) between the Illinois Fraternal Order of Police Labor Council (ILFOP)
and the City of West Chicago contains a provision (section 15.3) covering compensation to police officers who function in the
capacity of Field Training Officers (FTOs). FTOs are tasked with ensuring that newly hired police officers receive the training
necessary to become certified for solo patrol duties.
The existing FTO compensation consists of a prescribed amount of leave time granted to the FTO per day spent training, with
an added incentive of additional leave time for not missing any training days. While this method of compensation does not
involve an immediate and direct expenditure of dollars, it often does at some point involve a “hard cost” for the Department.
This “hard cost” comes in the form of overtime necessary to backfill the hours on a shift vacated when the FTO exercises the
right to use their accumulated leave time. Given the nature of accumulated leave time and the ability of FTOs to carry said
time forward, the Department currently has little to no control as to when these “hard cost” are incurred.
In an effort to minimize and control the timing of expenses of this nature within the Department, coupled with a desire to
demonstrate in a tangible, timely manner the high regard the Department has for employees who perform the duties of an FTO,
I have proposed a change to the manner in which FTOs are compensated. The proposed compensation consists of a payment of
$150.00 per day the FTO spends training, with eight hours of Personal leave time granted at the end of each 14-day phase of
training, provided the FTO does not miss any training time during the 14-day period. This would result in an annual total cost
of approximately $10,877 per new hire.
The Side Letter of Agreement between the ILFOP and the City of West Chicago necessary to effect this change is attached.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No. 21-R-0083.
COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 21-R-0083
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE UPDATED TERMS TO A
CERTAIN LABOR AGREENT BETWEEN THE CITY OF WEST CHICAGO AND THE
FRATERNAL ORDER OF POLICE
BE IT RESOLVED by the City Council of the City of West Chicago, in regular session
assembled, that Mayor is hereby authorized to execute and the City Clerk is authorized to attest
updated terms to a certain Labor Agreement between the City of West Chicago and the Fraternal
Order of Police, in substantially the form attached hereto and incorporated herein as Exhibit “A”
APPROVED this 4" day of October 2021.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
City Clerk Nancy M. Smith

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Side Letter of Agreement
Between
The Illinois Fraternal Order of Police Labor Council
And
The City of West Chicago
The parties agree to comply with the updated terms and agreement of the following provision for
the purpose of Field Training Officers Compensation, Section 15.3 Field Training Officer Benefits.
This Side Letter of Agreement shall become immediately effective upon full execution by the
parties and shall be attached to and made a part of the 2021-2022 Collective Bargaining Agreement
between the parties, and continuing.
Compensation Plan:
All Field Training Officers (FTO) will be compensated $150.00 for every training day completed.
A training day for purposes of this section is defined as a day an FTO is assigned to work in
conjunction with a trainee within the framework of the formal Field Training program in use by
the Department (currently Steps I-IV of the Sokolove Field Training Model). If the full Field
Training Step is completed with no time off by the FTO, the FTO will receive 8 hours of Personal
time. Unplanned bereavement leave and pre-approved time off will be the only exception to this
rule. FTO Benefits will only be provided to active Field Training Officers as defined in the
Department’s Policies.
For the City of West Chicago: For the ILFOP Labor Council:
Ruben Pineda Date Kevin S. Krug Date
Mayor Northern Field Supervisor
Nancy Smith Date Michael Levato Date
City Clerk Unit Steward
Robbi Peterson Date
Unit Steward
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Ed Berg Date
Unit Steward
Jake Fuller Date
Unit Steward
Chris Richards Date
Unit Steward
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