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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Resolution No. 21-R-0084
AGENDA ITEM NUMBER: __“*: @.
A Resolution approving the purchase of an Apex Officer Training
Simulator from GOVRED Technology, Inc. FILE NUMBER:
COMMITTEE AGENDA DATE: September 27, 2021
COUNCIL AGENDA DATE: October 4, 2021
PREPARED BY: Colin Fleury, Chief of Police SIGNATURE
APPROVED BY: Michael Guttman, City Administrator SIGNATURE
| 1TEM SUMMARY:
The adoption of the “SAFE-T Act” by Governor Pritzker on January 22, 2021 brought challenges to several areas of law
enforcement, with training being one of those areas. As part of the new mandates, we will be required to do 30 extra hours of
training every three years to include:
1) At least 12 hours of hands on, scenario-based role-playing.
2) 6 hours on Use of Force, including de-escalation techniques
3) 6 hours of high risk traffic stops
4) Specific training on Officer safety techniques, including cover, concealment and time
These new mandates, along with an increasing emphasis in the law enforcement profession on quality training in general, is
going to create a demand that our existing sources for training likely will be hard-pressed to effectively meet.
In the past several years, significant strides have been made in the delivery of law enforcement-related training using virtual
reality (VR) technology. To that end, we are proposing the purchase of a VR system named “Apex Officer.” Apex Officer
(hereafter, Apex), sold by GOVRED Technology, Inc., is an interactive crisis intervention, de-escalation and force options
training simulator.
The purchase of the Apex system will allow us to fulfill many State training mandates while providing a significant upgrade to
the training we already receive. A study by Dr. Narendra Kini, CEO of Miami Children’s Health Systems, determined
the use of VR technology to deliver training for certain medical procedures resulted in a retention level of 80% one year later.
The Apex system is able to create thousands of different outcomes in hundreds of different scenarios because it is based on
VR technology.
Also factored into the decision to pursue the purchase of this system is the fact while use of force training is obviously
important, exposing officers to situations in which force does not become necessary based on effective de-escalation efforts is
of paramount importance as well. The Apex system allows training to be delivered in which not every scenario culminates
with a use of force. This “shoot don’t shoot”/decision-based training is key to the continued development of a baseline
mindset of our officers that de-escalation, when tactically appropriate, is the preferred approach to conflict resolution.
Additionally, the Apex system allows officers to utilize and train with both lethal and less lethal equipment. The fact the
system operates in a virtual world will allow us to deliver high-impact training without the associated cost for ammunition
(which is becoming increasingly expensive with longer lead times to obtain) as well as reduce the likelihood of injury during
training to officers.
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CITY OF WEST CHICAGO
Opportunities for VR-based training via external training partners are rare. Owning such a system will allow the Department
to train when it wants, as often as it wants. We will not be beholden to the schedules and limits of other organizations and
equipment. This will ultimately cut down on our overtime costs while drastically increasing the training officers receive.
Additionally, use of the VR simulator could also help promote goodwill within the community. The Department could use the
simulator for the Citizens Police Academy, the West Chicago Police Explorer Program, National Night Out and other events
in which it would be beneficial to provide members of the public a realistic experience on what it is like to be a police officer.
Finally, staff has researched other law enforcement-related VR systems and has determined the system sold by GOVRED
Technology, Inc. is by far the most realistic, versatile and highest overall quality such product currently available.
Staff is requesting to purchase an Apex Officer VR simulator for an amount not to exceed $62,500.00. There are no recurring
fees associated with this training system and all software upgrades for the life of the system are included in the quoted price.
This proposed purchase will be made using money from the Drug Asset Forfeiture Fund, which is a restricted fund from
which only eligible equipment purchases may be made; no personnel/benefit, non-police-related capital or other routine
operating expenses may be paid from the Drug Asset Forfeiture Fund.
Please see the attached quote and terms and conditions for further information.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No. 21-R-0084.
COMMITTEE RECOMMENDATION:
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RESOLUTION NO. 21-R-0084
A RESOLUTION AUTHORIZING THE PURCHASE OF A LAW
ENFORCEMENT-RELATED VIRTUAL REALITY TRAINING SYSTEM
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to approve and the City
Clerk is authorized to attest the approval of the purchase of a law enforcement-related
virtual reality training system, details of which are contained in the attached quote and
terms and conditions information.
APPROVED this 4" day of October, 2021.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
City Clerk Nancy M. Smith
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APEX OFFICER
Apex Officer Training Simulator
Interactive Crisis Intervention, De-Escalation, and Force Options Training Simulator
Proposal Prepared For:
Ed Berg
West Chicago Police Department
325 Spencer St, West Chicago, IL 60185
CONFIDENTIALITY NOTICE: This document and any accompanying documents contain proprietary information belonging to Govred
Technology Inc., which may be confidential and legally privileged. This information is only for the use of the individual or entity to
which it was intended. If you are not the intended recipient, any disclosure, copying, distribution, or action taken in reliance on the
contents of the information contained in this message and any accompanying documents is strictly prohibited. the recipient
acknowledges its obligation to comply with the provisions of this notice.
www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344

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August 27, 2021
Dear Ed Berg,
Thank you for your interest in the interactive Apex Officer virtual reality training simulator
from Govred Technology, Inc. This proposal and attached sole source letter will provide you
with the requested system information, specifications, pricing, and details for the system
and equipment you've inquired about.
The Apex Officer training system is a comprehensive solution that is designed to allow
trainers the ability to give presentations and classes, conduct interactive testing and
assessment, and provide immersive hands-on scenario-based exercises with detailed
debriefing and after-action reviews. Each Apex Officer system is designed to increase
trainee knowledge, skills, and confidence in a safe, challenging environment that is highly
interactive and engaging.
Through our history of providing innovative interactive simulation training solutions, Apex
Officer has become widely regarded as a low-risk, highly reliable contracting, and business
partner. We have the industry's most dedicated and customer-committed sales and
support team on staff and all Apex Officer customers receive the best technical service in
the business, including free software updates, newly developed and released training
content with new exercises and environments to keep trainee interest high and skills sharp.
On behalf of the entire Apex Officer team, | sincerely appreciate the consideration of our
proposal for this requirement and also to have the opportunity to be of service to the men
and women of West Chicago Police Department.
Respectfully sent on August 27, 2021.
Chase Dittmer
Founder and CEO
GOVRED Technology, Inc.
Direct: 702-901-5344
chase@apexofficer.com
www.apexofficer.com
www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344

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. $95,868.00
Apex Officer - Pro Training Simulator
System Includes:
e Apex Officer Content Library
High-Performance VR-Ready Workstation
Virtual Reality Head Mounted Display
Virtual Training Accessories
Apex Wireless
Dynamic Scenario Generator
After Action Debriefing
Advanced Officer Analytics
Apex Reporting and Monitoring
Apex Officer Training with Setup
Apex Officer Content Library
Every Apex Officer training system includes 24/7 access to Apex Officer's
proprietary content library. Apex Officer's content library of virtual reality
police and law enforcement training scenarios is the most extensive in the
industry. With our unique blend of randomization, artificial intelligence,
and voice recognition Apex Officer provides police departments and law
enforcement agencies an infinite number of training opportunities and
scenarios.
High-Performance VR-Ready Workstation
Every Apex Officer simulator comes equipped with the world’s most
powerful wearable workstation - optimized for free-roam experiences.
Each workstation computer is capable of delivering a truly immersive
virtual reality experience at a smooth 90 frames per second to the
headset.
Intel Core i7 Processor
Nvidia GeForce GTX Graphics Card
16GB DDR4 RAM
NVMe Solid State Storage
Windows 10 Pro 64-Bit Operating System
Hot-Swappable Batteries
www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118
702-901-5344

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Virtual Reality Head Mounted Display (HMD)
Apex Officer utilizes a state-of-the-art virtual reality head-mounted display
to create the world’s most realistic and immersive judgmental training
simulator. With our HMD, we're capable of producing active engagements
from a 360-degree environment surrounding the trainees. Our systems
utilize Dolby Atmos multi-directional audio technology and seamless
software simulations that simulate different environments and situations
that will challenge trainees.
Virtual Training Accessories
Apex Officer proprietary Virtual Training Weapons and accessories are
designed to look, weigh, and feel just like their real-life counterpart. We
worked hand and hand with multiple engineers in designing the firearms
and training equipment used in our simulations.
VR-Training Accessories Included:
e Apex-VTW-U1 (Universal Device)
e Apex-VTW-G1 (Pistol)
e Apex-VTW-T26 (Taser)
e Apex-VTW-R1 (Rifle)
Every Apex Officer Virtual Training Weapon is equipped with:
e Up to 32 low power, ASIC sensors, for 360-degree coverage
e Built-in 1000Hz IMU for low latency, high-resolution tracking
e Bluetooth and wireless connectivity
e Rechargeable battery
Apex Wireless (AW)
The Apex Wireless system is a proprietary combination of wireless
networking systems working in harmony to deliver a fully immersive
wireless virtual reality experience.
e 4x Wireless Base Stations
e Bluetooth Transmitters and Receivers
After Action Debriefing (AAD)
Our After-Action Debriefing system provides real-time monitoring,
recording, and playback during debriefing sessions of trainees. Includes
software and hardware that integrates into the Apex Officer line of
simulators.
www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118
702-901-5344

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Advanced Officer Analytics (AOA)
Our Advanced Officer Analytics system provides law enforcement
agencies with the opportunity to optimize their recent training activities
and provides unprecedented learning opportunities for every officer using
the simulator. With the AOA, police departments can track training results
and behaviors for each individual officer that runs through the simulator.
With this data, the departments have an unprecedented insight into the
strengths and weaknesses of each individual officer; thus, allowing for
follow-up training exercises.
Inc.
Apex Reporting and Monitoring
Audio and picture in picture color video capture of trainee’s actions ina
scenario that can be used for immediate or later debriefing and review. All
footage can be scheduled for permanent deletion at a specified time
interval (i.e. 24 hours, 72 hours, etc.).
Inc.
Apex Officer Training with Setup
Instructor/Operator Master course covering the Apex Officer system,
hardware setup, software updates, troubleshooting, and more for up to 6
students.
Apex Officer - Pro Training Simulator: | $95,868.00
First In Illinois Discount: | -$48,368.00
Total: § $47,500.00
Inc
OPTIONAL UPGRADES
Apex Officer X2 - Hardware Upgrade: | $25,000.0
First In Illinois Discount: | -$10,000.00
Total $15,000.00
Grand Total W/ Upgrades:§ $62,500.00
(=)
CONFIDENTIALITY NOTICE: This document and any accompanying documents contain proprietary information belonging to Govred
Technology Inc., which may be confidential and legally privileged. This information is only for the use of the individual or entity to
which it was intended. If you are not the intended recipient, any disclosure, copying, distribution, or action taken in reliance on the
contents of the information contained in this message and any accompanying documents is strictly prohibited. the recipient
acknowledges its obligation to comply with the provisions of this notice.
www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344

===== PDF PAGE 29 =====
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-See Important Terms and Conditions Below-
Standard Terms and Conditions
1. Please make purchase order (PO) out to GOVRED Technology, Inc.
2. Payment Terms: Net 30 from date of invoice.
3. Budgetary Pricing: This document is intended for budgeting purposes only and does
not constitute a firm-fixed-price offer nor binding agreement.
4. U.S. Delivery Lead Time:
a. Standard Production System: 30 Days ARO
b. Custom System Production: 120-180 ARO dependent on the level of
customization and component requirements.
5. Warranty: 12 Months from date of shipment.
6. If this sale is subject to Use Tax, then you are liable for the tax and should make
payment direct to your taxing authority. However, we may collect Sales Tax for the
following states: CA, FL, HI, IA, KY, MA, MI, NV, NY, UT, WA, WV.
7. Quote Valid: 30 days.
All prices quoted in US Dollars ($USD).
9. Late Payment Penalties: Invoices not paid within 30 days of the invoice date will
accrue interest at 2% per week.
go
Purchasing/Contracting Information
Company Name: GOVRED Technology, Inc.
Company Address: 5006 Bond St, Las Vegas, NV 89118
Order POC: Chase Dittmer
Order Email: chase@apexofficer.com
Phone: 702-901-5344
Cage Code: 7Z1H2
Tax ID: 82-1742313
DUNS: 080742556
COENEN PHWeNs >
Business Sensitive: This document is confidential information and contains proprietary information belonging to
Govred Technology Inc., and further acknowledges its obligation to comply with the provisions of this notice.
www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344

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Sole Source Letter
Govred Technology, Inc.
5006 Bond St, Las Vegas, NV 89118
Phone: 702-901-5344
https://www.apexofficer.com
RE: Sole Source Letter
August 27, 2021
To Whom It May Concern:
This letter is to confirm that the Apex Officer - Pro Training Simulator and Apex Officer X1, X2, X3,
and X9 - Pro Training Simulator are all sole-source products, manufactured, sold, and distributed
exclusively by Govred Technology, Inc. Currently, Govred Technology, Inc. is the sole manufacturer
and provider of Apex Officer; nor any other company makes a similar or competing product. This
product must be purchased directly by institutions from Govred Technology, Inc. at the address
provided below. There are no agents or dealers authorized to represent this product.
There are no other like item(s) or product(s) available for purchase that would serve the same
purpose or function because of the proprietary and exclusive Apex Officer content library, training
modules, dynamic scenario generator, haptic feedback system, backpack-mounted modular
workstations, virtual reality training technology accessories and more.
If you desire additional information, do not hesitate to contact me at 702-901-5344 at any time or
visit our website at https://www.apexofficer.com. Thank you for your interest in our products.
Sincerely,
Chase Dittmer
Co-Founder
Govred Technology, Inc.
5006 Bond St, Las Vegas, NV 89118
Phone: 702-901-5344
Email: chase@apexofficer.com
bttps://www.apexofficer.com/
CONFIDENTIALITY NOTICE: This document and any accompanying documents contain proprietary information belonging to Govred
Technology Inc., which may be confidential and legally privileged. This information is only for the use of the individual or entity to
which it was intended. If you are not the intended recipient, any disclosure, copying, distribution, or action taken in reliance on the
contents of the information contained in this message and any accompanying documents is strictly prohibited. the recipient
acknowledges its obligation to comply with the provisions of this notice.
www.apexofficer.com 5006 Bond St, Las Vegas, NV 89118 702-901-5344

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Request for Taxpayer
Identification Number and Certification
Department of the Treasury
Internal Revenue Service > Go to www.irs.gov/FormW9 for instructions and the latest information.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
Govred Technology, Inc.
2 Business name/disregarded entity name, if different from above
Give Form to the
requester. Do not
send to the IRS.
)
com W 9
(Rev. October 2018)
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the | 4 Exemptions (codes apply only to
following seven boxes. certain entities, not individuals; see
instructions on page 3):
Individual/sole proprietor or ~} C Corporation S Corporation Partnership Trust/estate
single-member LLC
Exempt payee code (if any)
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) >
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check | Exemption from FATCA reporting
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code (if any)
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that! y)
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions) >
5 Address (number, street, and apt. or suite no.) See instructions.
5006 Bond St
6 City, state, and ZIP code
Las Vegas, NV 89118
7 List account number(s) here (optional)
P Part | | Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
(Appiies to accounts maintained outside the US.)
Requester’s name and address (optional)
Print or type.
See Specific Instructions on page 3.
Social security number
resident alien, sole proprietor, or disregarded entity, see the instructions for Part |, later. For other - -
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a alt
TIN, later. or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Employer identification number
8)2) -| 1) 7)4)2/;/3)1)3
4
Certification
Under penalties of perjury, | certify that:
1. The number shown on this form is my correct taxpayer identification number (or | am waiting for a number to be issued to me); and
2. | am not subject to backup withholding because: (a) | am exempt from backup withholding, or (b) | have not been notified by the Internal Revenue
Service (IRS) that | am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that | am
no longer subject to backup withholding; and
3. 1am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that | am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax retum. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part Il, later.
Sign | Signature of i)
Here U.S. person >
Date >
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/Formw9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
© Form 1099-INT (interest earned or paid)
Cat. No. 10231X
lO 2020
© Form 1099-DIV (dividends, including those f
funds)
° Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
¢ Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
* Form 1099-S (proceeds from real estate transactions)
¢ Form 1099-K (merchant card and third party network transactions)
* Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
e Form 1099-C (canceled debt)
¢ Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
stocks or mutual
Form W-9 (Rev. 10-2018)