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CITY OF WEST CHICAGO
_ PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: tiene mee Mates
Frosty Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: September 27, 2021
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner sianaTuRE-AE s
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
Frosty Fest is scheduled for Saturday, December 4, 2021 from 4:00 — 7:00 p.m. in Downtown West
Chicago.
This event is free to the public, sponsored by the City with the support of community partners. Frosty Fest
includes, but is not be limited to: a Frosty Procession, visits with Santa and Mrs. Claus, decorated streets
and storefronts, horse-drawn wagon rides, carolers, an official tree lighting ceremony, and live reindeer.
The event will take place outside along Main Street and at participating indoor locations.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
e Use of Police and Public Works services to support the event.
e Closure of Main Street from Chicago Street to Washington Street from 12:00 p.m. — 7:30 p.m.
e Rolling closure for procession on Main Street beginning at eastern access drive to the Metra
parking lot to Center Street from 4:00 — 4:30 p.m.
e Center Street to High Street to Galena Street for horse-drawn ride from 4:00 — 7:00 p.m. Street
closure begins at 12:00 p.m. in preparation for the event.
COMMITTEE RECOMMENDATION:

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City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
for City-sponsored Events
Name of Event: __ Frosty Fest
Location of Event: _Main St. — Downtown West Chicago
Date(s) of Event: December 4, 2021_ Hours of Event: _4:00 p.m. to 7:00 p.m. Est. Attendance: 1,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization: _Nicolette Stefan CS
Cell Phone: _ 847-361-0121 E-mail: _nstefan@westchicago.org
Is this an annual event? x Yes O No If Yes, provide next year’s event date: December 3, 2022
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
A
(Signature*) (Print Name of Signatory) (Date)
FEI III IIA TI I ITI O RTI ITI IIIT III II ITT TTT I III ITT TOIT III ITT I II ITO ISI II OTTO IAA IAI OTS OO TOTTORI IAI OST A I
FOR OFFICE USE ONLY
FEI III TI ITO I IIIT RIO TI I III IIT TTT TT IT ITI IIIT TOT I III ITO TI II ITO TI IA I OOOO IIIT I OTITIS A OO IAA AA I I I
Based on the information which has been submitted, the request for a permit has been:
O Approved Permit No. ;
O Denied
Remarks:
Authorized Signature
Title Date