===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~tlf'~ ©t WE§T CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE September 2, 2021 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown, Sandra Dimas, Alton Hallett, and Joe Morano present. Aldermen Matt Garling and Jeanne Short were absent. Staff present included Director of Public Works Mehul Patel and Administrative Assistant Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of July 1, 2021. Alderman Dimas made a motion, seconded by Alderman Brown to approve the Meeting Minutes of July 1, 2021. Roll call was taken. Voting Yea: Aldermen Beifuss, Brown, and Dimas. Voting Nay: 0. Abstaining: Aldermen Hallett and Morano. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Beifuss requested discussion on Consent Item A. Alderman Dimas made a motion, seconded by Alderman Hallett to approve: B. Resolution No. 21-R-0076 - Contract Execution - Matocha Associates for Professional Architectural Design Services Related to the 200 Main St Rehabilitation Project C. Resolution No. 21-R-0077 -Change Order #1 and Final-The FLOLO Corporation for Professional Services Related to the Rehabilitation of Three Water Treatment Plant High Service Pump Motors D. Resolution No. 21-R-0078 - Contract Award-2021 Contractual Street Striping Program Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Hallett, and Morano. Voting Nay: 0. 475 Main Street T (630) 293-2200 Ruben Pineda Infrastructure Committee Meeting West Chicago, lllinois F (630) 293-3028 MAYOR September 2, 2021 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY ADMINISTRATORL. GuttmanPage I of3 ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 5. Items for Discussion. 4.A. Resolution No. 21-R-0074- Contract Amendment #1-RJN Group, Inc. for Professional Engineering Design Services Related to the Sanitary Lift Station #5 Replacement Project. Alderman Beifuss requested a brief summary of this item. Mr. Patel explained that in March 2018, RJN, Inc., was hired to perform preliminary engineering design/evaluation services related to the replacement of Sanitary Lift Station #5. Once underway, a solution for a new forcemain was proposed, which included some necessary easement acquisition from the Union Pacific Railroad right-of-way. Union Pacific asked the City to purchase the easements, and the City asked the Railroad to waive the easement costs and provided alternatives. After months ofreview by Union Pacific, they responded in June 2021 with a new set of requirements for the installation and removed the easement acquisition cost. These new requirements included changing the forcemain material and installing the line in casing pipe, which would substantially increase the cost of the project and future maintenance costs. Staff directed RJN to review possible routing alternatives, and an alternative route was selected. Therefore, due to the new forcemain route, additional surveying and design will be needed to complete the engineering. Alderman Dimas asked if this new forcemain location would be under any concrete, and Mr. Patel confirmed that it would be, but the intention would be to directional bore the forcemain under it so as to minimize disturbance to the METRA lot and commuters. Alderman Dimas made a motion, seconded by Alderman Morano to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Dimas, Hallett, and Morano. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. None. 8. Reports from Staff. Mr. Patel informed the Committee that construction began last week on the Commerce Drive Reconstruction Project, and work is anticipated to be completed in mid-November. Additionally, the Sidewalk and Curb Maintenance Program is scheduled to begin tomorrow, and staff will look at sidewalk issues on Washington Street to see if those can be addressed as well. The contractor plans to work from the north side of town to the south side, and their anticipated completion date is October 8, 2021. Mr. Patel also mentioned that Thomas Engineering Group, LLC, was working on some design guidance for paving a portion of the bike path on Elmwood Avenue between Yale Street and the alley just east of there. It is roughly 130 feet of path, which is currently gravel, and the City is planning to complete that paving in-house this year depending on the Department's workload. There was also a drainage concern on the bike path behind Well #3, so Thomas Engineering Group completed the surveying, with pre- design anticipated next week. Depending on the workload, these modifications will be completed in-house as well. Infrastructure Committee Meeting September 2, 2021 Page 2 of3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] 9. Adjournment. At 7:14 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Morano. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting September 2, 202 l Page 3 of3