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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                               AGENDA ITEM NUMBER:  _t.+---'--r_E_t__
Resolution No. 21-R-0087 - Contract Agreement for
Custodial Services with Crystal Maintenance Plus, Corp.    COMMITTEE AGENDA DATE:  October 7, 2021                                                   COUNCIL AGENDA DATE: October 18, 2021

STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works  SIGNATURE~~--'j_~_>..____:=:::--.._   _.... __

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman

ITEM SUMMARY:

For Fiscal Year 2021, Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, was awarded a Contract for
professional custodial services of eight City owned and maintained facilities for an amount not to exceed
$69,653.00.  Professional custodial services are contracted for eight City owned and maintained facilities; City Hall,
Police Station, Water Treatment Plant, Metra Station, Museum, as well as the Blakely Street, Church Street, and
Grand Lake Boulevard Facilities.

A provision of the current Contract allows  it to be extended for two additional years, through mutual agreement
between Crystal Maintenance Plus and the City,  if pricing were held for each subsequent fiscal year,  if the City
were satisfied with services provided, and if approved by City Council.  Crystal Maintenance has offered to extend
its 2021 pricing through Fiscal Year 2022.

Custodial services are budgeted and paid from various funds, depending on location for services. Adequate funds
will be budgeted in the Commuter Parking Fund; the General Fund, and the Water Fund to cover future year's
services.

It is staff's recommendation that a Contract extension be awarded to Crystal Maintenance Plus, Corp. of Mount
Prospect, Illinois, for professional custodial services during Fiscal Year 2022 of eight City owned and maintained
facilities, in an amount not to exceed $69,653.00.  Staff was satisfied with Crystal Maintenance Pius's services
during Fiscal Year 2021.


ACTIONS PROPOSED:

Approve Resolution No. 21-R-0087 authorizing the Mayor to execute a Contract extension with Crystal
Maintenance Plus of Mount Prospect, for professional custodial services during Fiscal Year 2022 for eight City
owned and maintained facilities, for an amount not to exceed $69,653.00.

COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 21-R-0087

     A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
    A CONTRACT AGREEMENT WITH CRYSTAL MAINTENANCE
     SERVICES CORPORATION FOR 2021 JANITORIAL SERVICES
               FOR MUNICIPAL BUILDINGS


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a Contract

Agreement for professional janitorial services of eight City owned and maintained

facilities during Fiscal Year 2022, between the City of West Chicago and Crystal

Maintenance Services Corporation, for an amount not to exceed $69,653.00, in

substantially the form attached hereto and incorporated herein as Exhibit "A".


     APPROVED this 18th day of October, 2021.

AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Ruben Pineda

ATTEST:


City Clerk Nancy M. Smith

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Crysta{ 9vtaintenance P{us, Corp.

  1699 Wall St • Suite 112 • Mount Prospect • IL 60056                        Phone (847) 228-6555 • Fax (847) 228-6588

 September 1, 2021


 Mark Ruddick
  City of West Chicago
 475 Main Street
 West Chicago, IL 60185


  Dear Mark,
   I am writing to convey Crystal Maintenance Plus, Corp. interest in continuing the Janitorial Services for
  the City of West Chicago in fiscal year 2022, at the same annual cost we provided for the year of 2021 in
  the RFP labeled" 2021 Janitorial Services for Municipal Buildings".

 The annual cost for services is$ 69,653.00 (Sixty Nine Thousand, Six Hundred and Fifty Three)
  dollars and 00/ 100 cents. The work scope is to remain identical to that of the aforementioned RFP.
 The dates of service provided will continue on the date of January 1'1• 2022 until December 31'\ 2022.

  If there are any changes to the work scope or services that you would like to adjust, please let me know.
  Crystal Maintenance Plus, Corp. appreciates your partnership and the opportunity to extend our
  relationship for another year.


 Sin7:1y, ~
 t&.t?V7~~·
I
 Monika Talar
 General Manager
  Crystal Maintenance Plus, Corp