===== PDF PAGE 28 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: r ·--:g- ft"' Fiscal Year 2022-2026 Capital Improvement Program COMMITTEE AGENDA DATE: November 4, 2021 COUNCIL AGENDA DATE: STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE_\\ALt~~~k~~-----=--)-- - - - - -- APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: West Chicago's Long Range Capital Improvement Program (CIP) is one of the major planning documents that establishes the context for the physical development and improvement of the community. Through it, the City Council establishes the nature and quality of many physical characteristics of West Chicago, which impacts our quality of life. The five (5) year CIP provides a context and direction for the development of the annual capital budget, and also serves as a major policy document. In it, the City Council establishes the capital work program for the next twelve (12) months, as well as the fundamental direction of the capital planning and execution for the following four (4) budget years. The CIP has been designed/modified to continue with an aggressive street rehabilitation program (i.e., resurfacing reconstruction, crack sealing, striping, etc.), and continuation of several other annual Citywide programs including Sidewalk, Curb, and Gutter Rehabilitation/Replacement, Forestry (removals and trimmings), Rights-Of-Way Maintenance (mowing), EAB Insecticidal Treatment, and Tree Replacement. City staff plans to introduce a few new initiatives in the proposed CIP. One of the initiatives is an addition of an annual application of pavement rejuvenation product to newly paved streets, which is a widely used technique for pavement preservation. The rejuvenator is called Reclamite. The purpose of this application is to re-energize those reactive components (maltenes) that have been lost from the asphalt cement binder due to the natural process of oxidation. It penetrates, rejuvenates and seals the surface by replenishing the lost maltene fraction in the asphalt binder. Reclamite prevents raveling and stripping and, by densifying the pavement's surface, it helps address compaction issues, reduces surface permeability, and prevents air and moisture intrusion. Based on the studies, the application of Reclamite is proven to add 5-7 years of service life to pavements. The idea is that the addition of this application will help reduce the crack sealing budgets in the future years. The other initiative will be to supplement the Sidewalk Replacement Project with a sidewalk cutting program. The main purpose of this program will be to address trip hazards by cutting the sidewalk to remove the trip hazard instead of having to replace it. The FY 2022 locally funded streets program will include Stockberry Lane, lngalton Hills Area (Amber Ct., Hill Ct., Hahndorf St., lngalton Ave. and Lillian Lane), and Grove Ave (east of IL-59). The CDBG project will be in the Fair Meadows Subdivision, which was originally scheduled for 2021 but is delayed due to funding availability. The streets included in this CDBG project are Allen St., Barber St., Blakeley St. (August Ave. to Glen St.); Bishop St. (Dayton Ave. to Forest Ave.); Glen St. (Joliet St. to Bishop St.) and Augusta Ave. (Joliet St. to IL-59). The City has recently applied for CDBG funding on another project. The results of the funding will not be available until spring 2022. If awarded and depending on the funding availability the project can be constructed in 2022. The project includes Sophia St. (Washington St. to Turner Ave.); Fairview Ave. (Sophia St. to Garden St.); Turner Ave. (Arbor Ave. to east limits) and McConnell Ave. (west limits to Sophia St.). The City has also applied for Surface Transportation Program funds to resurface Technology Blvd. (Fabyan Parkway to IL-38). If the funds are approved, the project must be out to bid by September 2022. It is possible to see some construction in late 2022, but will mostly occur in 2023 considering the process of approval from IDOT. ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO The 5-year street improvement program has been completely revised based on the 2021 Pavement Condition Rating Survey. We have created a 5-year program that attempts to addresses all streets with a rating below 72 (100 maximum which represents a newly reconstructed street) unless Federal funding requires otherwise. The 5- year program as proposed totals $10,237,500.00, which is an annual average of $2,047,500 per year. The street improvement program will be partially funded using Motor Fuel Tax (MFT) dollars (5-year program as proposed utilizes $5,881,600.00 in MFT funds, which is an annual average of $1, 176,320.00 per year), Surface Transportation (STP) dollars, Rebuild Illinois dollars, and Community Development Block Grant (CDBG) dollars. The CIP also includes the completion of previously planned but not completed projects such as the rehabilitation of 200 Main Street, installation of an additional/new emergency warning siren near the DuPage Airport, and the local cost share on the IDOT Route 59 Retaining Wall project. This year a new Fund has been created for MFT expenses, which will provide for easier accounting for the revenues and expenditures. The FY 2022-2026 Capital Improvement Program outlines the full range of the City's physical improvement needs to the extent that they can be anticipated or predicted based upon availability of funding. Cost estimates have been assigned to each project and the projects have been scheduled over the five (5) year span of the program. By approving the FY 2022-2026 Capital Improvement Program, the City Council will set priorities to the projects outlined in the program, thus giving direction to staff on how to proceed. ACTIONS PROPOSED: Recommend approval of the FY 2022-2026 Capital Improvement Program and direct the City Administrator to include such in the 2022 proposed Budget. COMMITTEE RECOMMENDATION: ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED CAPITAL EXPENDITURES FYE 2021 ESTIMATED 2021 2022 2023 2024 2025 2026 5YrTotal Expenditures Personnel, Benefits. and Insurance Costs of Engineer to Oversee Capital Projects 466,300 463,200 457,700 472,800 488,500 512,600 529,900 2.461,500 STREET IMPROVEMENTS Other Contractual Services - Thomas Engineering Group (4225) 964,900 964,900 984,700 1.004,800 1,025,700 1,047,400 1,069,900 5,132,500 Annual Street Program - Engineering, Construction & Material Testing (4807) 1,942,300 875,000 2.423,100 1,923,500 3,278,000 1,505,100 1,107,900 10,237,600 Route 59/Hahn Place Retaining Wall - IDOT 62J25 (4844) 38,700 9,700 9,700 OTHER ROW IMPROVEMENTS Crack Filling (4868) 100,000 100,000 50,000 50,000 50,000 50,000 300,000 Contractual Street Striping (4869) 100,000 100,000 40,000 40,000 40,000 40,000 260,000 Sidewalk & Curb and Gutter Removals and Replacements (4863) 135,000 135,600 135,000 135,000 135,000 135,000 135,000 675,000 Sidewalk Cutting Program 25,000 25,000 25,000 25,000 25,000 125,000 Pavement Rejuvenation - Reclamite 50,000 50,000 50,000 50,000 50,000 250,000 Traffic Signal Installation - IL-38 at Technology Blvd 52,000 355,000 407,000 Forestry Removals and Trimmings (4870) 70,000 60,000 150,000 150,000 150,000 75,000 75,000 600,000 Right-Of-Way Maintenance (4871) 80,600 80,600 88,700 97,600 107,400 118,200 130,100 542,000 Right-Of-Way Sign Material & Barricades (4872) 35,000 24,000 35,000 35,000 35,000 35,000 35,000 175,000 Tree Replacement Program (4854) 40,500 40,600 40,500 40,500 40,500 40,500 40,500 202,500 EAB Insecticidal Treatment Program (4886) 80,000 80,500 40,000 80,000 40,000 80,000 40,000 280,000 MUNICIPAL PROPERTIES Miscellaneous Major Municipal Building Repairs (4801) 70,000 62,000 135,000 175,000 445,000 160,000 65,000 980,000 Street Division Part "-~ ... ---- ~---•--.;o,-,,.-, -- ~-- _:..·.;-. .... ~- .......... ..:.-0c-_,,, __ - ,!•••_ .,.~ ·-'4' .. -- .._ ___SEWER.,._ .. ...,.... ,: e ~ ~ !_. - '· ~ _ ~" ' - "'· PROJ 1 (1019): STP PROJECT· FOREST f.VENUE (Ff.U 5041) l.AFO PROJECT 8IW JOLET STREET MID L ROUTE 59 $ 282.222.25 PRO,J 3 (2019): STP PROJECT. WASHINGTON STREET (Ff.U 1387) Pf.VEMENT REHABLITf.TION PROJECT (STP PAA'TICl'ATING FOR HllA z $ 757.000.00 w RECONSlRUCTIOH) 0.. 0 PROJ 3 (1018): SHERllAN, STlllllEL. & BUUR (WEST OF CH AAL ROAD TRM:KS) $ 57.300.00 (Capitol Projecb + $971,377.61 MFTl $ 1,096.522.25 ·~-!. ~.,-~, I ,-J ,._. ll ... •: _f _ .!: ~ - i=o.-~ - _L/!- ••.:.-.,. ·~- ~ - --~~ -~~ -... ; ,~ ~ ...~ - ..- . --._+• $ 125,100.00 --· - J' ! .~ 1::::- •"'1'1 -..._ -~-" -hl ,-,:. . ·. - " ·- . . ·- AREA 1: STP PROJECT· PRINCE CROSSING LAFO PROJECT (INCLUDING !'HA.SE 3 ENGR) $ 308.400.00 AREA 2: COMMERCE DRIVE ......C> $ 800.000.00 .... AREA 3: (CDBG PROJECT). HILLSIDE ADDmON AHO ROOSEVELT HIGHLNIDS SUBDIVISION REHABRJTATION PROJECT (ELIZABETH, Gf.TES, & OAK 8IW FOREST & DAYTON, & GLEN 81W BISHOP AND IL RTE 59, & DALE BIW S. OAK AND IL RTE 59, & DAYTON BIW BISHOP ANDS. OAK, & AUGUST 8IW BISHOP AHOLRTE59) $ 91.2,400.00 (Capbl Projocta + $29l,OOO MFT • S'l'H.500 ~ s 2.020.soo.oo $ 1,067,300.00 ~ ..._ ... .!a .!. ,_ l l ~ ,- - . · __ -::_ -.:F-_-._ ... _--:"' ·:' ··.;.o_. .;: ;_ -_ - < ~ ' . . - '-- -·...... ·. . - --· ~ PROJ 1: (COBG PROJECT) - FAIR MEADOWS SUBDIVISION REHABILITATION PROJECT (ALLEN ST, BARBER ST, BLAKELY ST, BISHOP ST, AUGUSTA ST, AND GLEN f.VE) $ 930.000.00 s 811 .920.00 s 118.080.00 s 930.000.00 PROJ 2: (CDBG APPLICATION PR#1) ·SOPHIA ST. AREA· WATER MAIN AND STREETS REHABILIATION PROJECT (SOPHIA ST. FAIRVIEW AVE., TURNER AVE., MCCONNELL f.VE,) $ 1.067.522.33 s 340,609.01 $ 666.286.67 s 60,626.65 $ 1,997 .522.33 PROJ 3: CORNERSTONE LAKES SUBDIVISION RESURFACING· STOCKBERRY LANE $ 164.160.00 s 139,840.00 s 24,320.00 s 2. 161 ,682.33 N PROJ 4: INGALTON HILLS AREA (AMBER CT., HILL CT., HAHN DORF ST .,INGAl.TON AVE., and LILLlAN LN) N 0 $ 427.140.00 $ 363,860.00 s 63,280.00 $ 2,588.822.33 N P~OJ 5: GROVE AVENUE ROADWAY REHABILITATION (EAST OF l.. 59) $ 140,508.00 $ 119.692.00 $ 20.816.00 $ 2.729,330.33 PROJ B; STP PROJECT· TECHNOLOGY BOULEVARD (INCLUDING PHASE l ENGR,) ·(NOT ADOPTED YET/PENDING FUNDING) s 1,008,455.40 $ 924,567.40 $ 83,888,00 $ 3,737,785.73 Total Ptojcct Costs $ 3,737,785.73 s 2,700,488.41 $ 666,286.67 s 371 ,010.65 Funding .. PROJ 1: CDBG $350,000 (.$400,000 Aw.rdod), PROJ 2: CDBG $600,000 (Pt1hdlng): PROJ 8: STP 70130 split, if awarded. $ 1,655,918.00 $ 1,144,196.75 $ 374,485.85 $ 78,513.87 CIP Budget (minus proportionate funding· MFT) $303,000 MFT (30% local match PROJ 6) $ 2,423,118.19 $ 291,800.82 $ 292,496.78 ~ :~ 11- - -'- >•I "'i -~ ~ .. . _. ~ 1-;,; - - . -' - . -- ,, -,; ·-·-~ - -- .;;- ,._. _l ... - ..,.__ L.- . -- ---=--· " - - PR:OJ 1: (CDBG APPLICATION PR#2) YORK AVE. AREA . WATER MAIN AND STREETS REHABILITATION PROJECT (YORK AVE,. VIRGIE PL, GARDEN ST., INGALTON AYE) $ 1,066,522.15 $ 474,674.75 s 494,321 .50 $ 97,525,90 s 1.066.522.15 PROJ 2: CHARLESTOWNE ORNE BIW ARBOR f.VENUE AND KINGS CROSS s 93,312.00 s 79.488.00 s 13.824.00 s 1.159.834.15 PROJ J: HAHN PL.ACE- IDOT RETAINING WALLAND RESURFACING $ 477.930.00 $ 122.820.00 $ 333,750,00 $ 21,360 00 s 1,637,764.15 PROJ 4: NATIONAL STREET BIW FREMONT STREET AND INGALTON AVENUE $ 220,644.00 $ 187,956.00 $ 32.688.00 s 1.858.408.15 M PROJ 5: INGALTON AVENUE PAVEMENT PRESERVATION BIW LEE ROAD AND GRAND LAKE BLVD. $ 290.736.00 $ 247,664.00 $ 43,072.00 $ 2.149,144,15 .... 0 N PROJ 6: OAK AVE. AREA STREETS REHABILITATION PROJECT (OAK AVE,, GROVE AVE. CUL-DE-SAC, WENDAL ST~ , ELMWOOD AVE., & GRANDLAKE BLVD.) $ 514,62.0.00 $ 438 380.00 $ 76,240.00 $ 2.863,784.15 PROJ 7: GRANDljJ(E BOULEVARD & ELLIOT AVENUE $ 172.692.00 $ 147,108.00 $ 25,584.00 s 2.836.456.15 PROJ 8: BRENTWOOD DRIVE & BRENTWOOD COURT s 77,868.00 $ 66,332 00 s 11 536.00 s 2.914,324.15 PROJ 9: EUIWOOO AYE. AREA STREETS REHABILITATION PROJECT IEUIWOOD ST., YAJ.E ST .. AATIOtW. ST.) $ 186,732.00 $ 159.068.00 $ 27,664,00 $ 3,101,056.15 T~I ?rojcc1 Costs $ 3_,101 051;,15 $ 1,923,490.75 $ 828,071 .50 $ 349,493.90 Fundin11·PROJ1 ' COBG $600.000 IPendinal $ 600,000.00 $ 267 040.73 $ 278,093.52 $ 54,865.75 CIP BudQet (minus proportionate fundin11l $ 1,656,450.02 $ 549,977.98 s 294,628.15 ., "'~- : _. - , -- _._ - . . -· . r• - . PROJ 1: (CDBG APPLICATION PR#3) BROWN ST. AND BISHOP ST. WATER MAIN AND STREETS REHABILITATION PROJECT $ 1,084,477.93 $ 362,837.95 $ 646,313.33 s 75326.65 $ 1,084.477.93 PROJ 2: NOR-OAKS COURT REHABILITATION PROJECT $ 112.320.00 $ 95,680.00 $ 16,640.00 s 1,196,797.93 PROJ J: CORNERSTONE LAKES SUBDNISroN RESURFACING - CAMDEN DR. AND CULVER LN. $ 281,2eo.oo $ 244,720.00 $ 42,560,00 s 1.464.on.93 PROJ 4: ASHMORE ESTATES SUBDIVISION AND DIVERSEY PARKWAY REHABILITATION PROJECT (MULBERRY, EAGLE RIDGE, INDIANWOOD, CHEROKEE, APAHO, CHIPEWA, AND DIVERSEY PRKY.) ...N 0 $ 458,784.00 $ 390,816,00 $ 67,968 00 $ 1.942.861 .93 .... PROJ 5: ANCIENT OAKS REHABILITATION PROJECT $ 110,376.00 $ 94,024 00 $ 16.352.00 $ 2,053,237.93 PROJ6: STP PROJECT· TOWN ROAD IFAU 3817) DETENTION, WIDENING & ACCESS IMPROVEMENTS PROJECT $ 2,013,978.38 $ 1.942,330.38 $ 71 .648,00 $ 4,067,216.31 PROJ 7: RUBUILD IL FUNDING - HARVESTOR RD. RECONSTRUCTION PROJECT $ 5,250,685 00 $ 4,511,490.00 $ 537.360.00 $ 201 .835.00 $ 9,317,901 .31 Tot.I Projoct Costs $ 9,317,901.31 $ 7 ,641,898.33 $ 1 183,673.33 $ 492,329.65 Funding · PROJ 1: CDBG $ecl0,DDD (Pending), PROJ 6: STP 7D"k = S1,400,000, PROJ 7: REBUILD IL ($1,780,DDD) $ 2,000,000.00 $ 3,080,349.20 $ 539,747.21 $ 159,903.59 ~ It: ..~ ,,, ~ --~~':. i . - - .. - - CIP Budqet lmlnus. Drooortlonate fundina-~ • MFTl . $582,700 MFT~ 130% -.local malch- PROJ- 61 . - - $ 3,978,850.02 $ 643,926.12 $ 332,426.06 - - ...... . -. - ·-· PROJ 1: (CDBG FUTURE APPLICATION): BROWN ST. AND HAZEL ST. WATER MAIN AND STREETS REHABILITATION PROJECT $ 978,772,00 $ 251.528.00 $ 683.500.00 $ 43 744.00 978772 PRC)J 2: CORNERSTONE LAKES SUBDtvlStoN - BAWBRIOGE, WYETH, AUBREY CT, HAVENS, BRlAR GATE CT RESURFACING PROJECT $ 748,872.00 $ 637,928.00 $ 110.944.00 s 1, 727,644.00 N PROJ 3: FOREST TfU.ilS SUBDNlSK>N • WEST HALF (WW GfNGER. TRILLIUM TRAll, SPRING CRESS CT, SPRING CRESS LN, CRANES BILL, COLUMBINE, "' 0 AND ASTER) N $ 580,932.00 $ 494,868 00 $ 86,064.00 s 2.308.576.00 PROJ 4: POWIS COURT (INDUSTRIAL) $ 141,804.00 $ 120,796.00 $ 21.008.00 $ 2,450.380.00 Totll P((>joct Costs $ 2.450,380.00 $ 1,505, 120.00 $ 683,500.00 $ 261 ,760.00 Fl.,lding • PROJ 1: CDBG (futwo Amount TBD) $ CIP Bud11oi (minus proportlonale fundinal $ 1,505,120.00 $ 683,500.00 $ 261,760.00 . '!: -- - ,_ I ( ;': c• - - - - --~ -· - ~ - - -;-{' .,---:-:;- ·- ·' - . ·- PROJ 1: (CDBG FUTURE APPLICATION): BROWN ST., POMEROY ST., Ff.CTORY ST. REHABILITATION PROJECT $ 619,340.00 $ 159, 160.00 $ 432,500,00 $ 27.680,00 s 619,340.00 C> SNOWBERRY LN, SWEETBAY LN., & WHITE OAK LN.) ...."'N PROJ 2: PRESTONFIELD SUBDIVISION REHABILITf.TION PROJECT (HERITAGE WOODS DR .. SANDCHERRY LN., POST OAK CIR., LAUREL LN,, HEMLOCK LN., $ 1,113,696 00 $ 948,704,00 $ 164,992.00 $ 1, 733,036.00 Total ProJDct Costs $ 1, 733,036.00 $ 1,107 864.00 s 432.500.00 s 192,672.00 FUfldlng • PROJ 1: CDBG (Fut""' Amount TBD) $ . I CIP Budgo1 (minus proportionate fundln11l $ 1, 107 ,864.00 $ 432,500.00 $ 192,672.00 - . - - - .- 5 YEAR TOTAL (2022-2026) = $ 20,340,159.19 5 YR PROPOSED C/P BUDGET (2022-2026) = s