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            WlES'T CHICAGO
                        WHERE HISTORY & PROGRESS MEET


Draft
                     MINUTES

             INFRASTRUCTURE COMMITTEE

                   November 4, 2021 7:00 P.M.


1.     Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown,
Sandra Dimas, Alton Hallett, Joe Morano, and Jeanne Short present. Alderman Matt Garling
was absent.

Staff present included Director of Public Works Mehul Patel and Administrative Assistant
Ashley Heidorn.

2.     Approval of Minutes

       A.     Infrastructure Committee Minutes of October 7, 2021. Alderman Hallett
made a motion, seconded by Alderman Dimas to approve the Meeting Minutes of October
7, 2021.

Voting Yea: Aldermen Beifuss, Brown, Dimas, Hallett, and Short. Voting Nay: 0.
Abstaining: Alderman Morano

3.     Public Participation I Presentations. None.

4.     Items for Consent. Alderman Brown requested discussion on Consent Items A and B.

5.     Items for Discussion.

4.A.   Purchase One 2022 Ford F-250 XL, Super Cab, 4x2, Pick-up Truck from Currie
Motors, Frankford, Illinois - Suburban Purchasing Cooperative Contract Winner.
Alderman Brown believed she had found a comparable truck online at another dealership for a
lower price and distributed a copy of the vehicle sticker price and specifications to the
Committee. Mr. Patel noted that the truck Alderman Brown found, as well as the one from
Currie Motors, would require some customization to include required storage, ladder rack, and
other necessities for the Department. He believes the truck from Currie Motors would be the
most affordable option in the end given that it is already discounted as part of the Suburban
Purchasing Cooperative (SPC) Program contract. Mr. Patel noted a November 12, 2021,
deadline for ordering the truck from Currie Motors, and discussion followed. Alderman Dimas


                                     475 Main Street           T (630) 293-2200            Ruben Pineda
                                                                                                       MAYOR
Infrastructure Committee Meeting        West Chicago, lllinois        F (630) 293-3028
November 4, 2021                     60185                    www.westchicago.org        NancyCITY CLERKM. Smith         MichaelCITY ADMINISTRATORL. GuttmanPage I of2

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made an amended motion to approve the purchase of whichever vehicle would be the most
cost effective, seconded by Alderman Hallett to approve.

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.

4.B.   Resolution No. 21-R-0098- Contract Award - 2021 Engineering Assistance for
WTP SCADA Upgrade I Enhancement. Alderman Brown thought the SCADA had already
been updated not long ago, so she was looking for clarification on this item. Mr. Patel explained
that previously the Committee approved the replacement of the SCADA at all of the City's well
houses, and this item is intended to upgrade the SCADA at the Water Treatment Plant. Parts of
the current system have reached the end of their life cycle and are in need of replacement, but
they are no longer produced by the manufacturer, and replacement parts have become difficult to
obtain. Alderman Dimas made a motion, seconded by Alderman Brown to approve.

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.

6.     Unfinished Business. None.

7.    New Business.

       A.     Fiscal Year 2022-2026 Capital Improvement Program. Mr. Patel presented
the Five-Year Capital Improvement Program (CIP) and indicated he was looking for
authorization for the City Administrator to include it in the 2022 Budget. He also introduced two
new initiatives including a sidewalk-cutting program as well as pavement rejuvenation, which
would eventually eliminate the need for crack sealing. Alderman Beifuss expressed his desire
for staff to resume its work on plans to expand bike paths in town to connect schools and parks
with off-street paths to improve connectivity. Following some discussion, there was a consensus
to send the CIP on to the City Administrator for the 2022 Budget.

8.     Reports from Staff. None.

9.     Adjournment. At 7:59 P.M., Alderman Dimas made a motion to adjourn, seconded by
Alderman Hallett. Motion was unanimously approved by voice vote.

Respectfully submitted,


Ashley Heidorn
Administrative Assistant of Public Works


Infrastructure Committee Meeting
November 4, 2021
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