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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                               AGENDA ITEM NUMBER:
Resolution No. 21-R-0102 - Contract Award - J.L. Adler
                                                  COMMITTEE AGENDA DATE: December 2, 2021Roofing and Sheet Metal, Inc. for the Roof Replacement                                                    COUNCIL AGENDA DATE: December 20, 2021
Project (Base Bid + Alternate 1) at 200 Main St

STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works    SIGNATURE ~   -A=JI\=--<::'.",-~--

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
                                                   SIGNATURE_________ _

ITEM SUMMARY:

The City owns the four-story masonry building built in approximately 1880 located at 200 Main St. The
primary entrance to the ground floor is from Main St while a secondary entrance to the lower level is from
Turner Ct. This building is currently vacant.  It was previously used as a mixed use building with
commercial on the lower level and ground floor, while the second and third stories of the building were
used as residential.

In 2015, the City hired Matocha Associates, an architectural firm, alongside Tassone Architects, masonry
architectural firm and Structural Resources, Inc. (SRI), a structural engineering firm to evaluate the
deteriorating conditions of the building. These evaluations determined multiple issues with the building
including, but not limited to, deteriorating masonry fa9ade, structural building settlement, non-compliance
with current American Disability Act (ADA) requirements, fire escape related non-compliance, leaking
pipes, asbestos, roof damages, etc. All of these concerns were expected due to the age of the building.
Since then, the City has removed all the piping in the building as well as all of the asbestos. This project
has sat idle for the last couple of years. The City revived this project in recent months by awarding design
contracts to the architectural firm, mason architectural firm and structural engineering firm to complete
their respective designs for roof replacement, masonry rehabilitation and structural rehabilitation.

The scope of work for base bid portion of the Roof Replacement includes, but is not limited to, the
removal of existing flat roof and membrane replacement with 60 mil white Thermoplastic Polyolefin (TPO)
roofing over a minimum two inches (2") of insulation, a new roof hatch with safety guard rails, drain
replacement and down spout replacement. Alternate One includes square for unit pricing for 3/8-inch
plywood underlayment over the existing wood decking.  It is difficult to determine the exact quantity of
underlayment needed without the demolition.

The Roof Replacement project was advertised for bids in the Daily Herald as well as on QuestCDN (an
online bidding platform) on November 4, 2021. A mandatory onsite pre-bid was conducted on November
11, 2021. Bids were received on November 18, 2021 for the project. Of the eight plan holder only one
contractors submitted bids, J.L. Adler Roofing and Sheet Metal, Inc. submitted the lowest responsible
bid. A summary of the results is included below.

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CITY OF WEST CHICAGO

           Contractor          Base Bid   Alternate One      Total Bid        Rank
                                                    Amount
     J.L. Adler Roofing and Sheet   $68,970.00     $6, 107.00      $75,077.00          1
         Metal, Inc. Joliet, IL
         Architects' Estimate                                     $160,983.00         N/A


The above referenced Roof Replacement Project will be paid for using Downtown TIF District Funds (09-
34-54-4801 ). The project will be constructed in 2022 with a completion date of August 26, 2022.


ACTIONS PROPOSED:

Approve Resolution No. 21-R-O 102 authorizing the Mayor to award a construction Contract for base bid
and alternate one J.L. Adler Roofing and Sheet Metal, Inc. of Joliet, Illinois in an amount of $75,077.00
for the Roof Replacement Project at 200 Main Street

COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 21-R-0102

     A RESOLUTION AUTHORIZING THE MAYOR TO AW ARD A
CONSTRUCTION CONTRACT FOR BASE BID AND ALTERNATE ONE TO
  J.L. ADLER ROOFING AND SHEET MET AL, INC. OF JOLIET, ILLINOIS
                    IN AN AMOUNT OF $75,077.00
   FOR THE ROOF REPLACEMENT PROJECT AT 200 MAIN STREET.


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to award a construction

Contract for base bid and alternate one to J.L. Adler Roofing and Sheet Metal, Inc. of

Joliet, Illinois in an amount of $75,077.00 for the Roof Replacement Project at 200

Main Street, in substantially the form attached hereto and incorporated herein as

Exhibit "A".


     APPROVED this 20th day of December 2021.

AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Ruben Pineda

ATTEST:


City Clerk Nancy M. Smith