===== PDF PAGE 31 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE r AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 20-R-0105 - Contract Award - Procurement of Course and Fine Aggregate Material Delivered for FY 2022 COMMITTEE AGENDA DATE: December 2, 2021 COUNCIL AGENDA DATE: December 20, 2021 STAFF REVIEW: Timothy R. Wilcox, Assistant Director of Public Works SIGNATURE:i'S':Ff--1....-., 'Q__W~=---=r- APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: Aggregate Material, such as gravel, rock and sand, are used in numerous maintenance and repair activities performed by staff in the Public Works Department, including shoulder work on unimproved roads and alleys, sand bags, and underground utility repairs in or near streets and sidewalks. Aggregate material is ordered and delivered on an as needed basis and total quantities vary each year, mostly dependent on the number of utility repairs (i.e., watermain breaks, sanitary sewer blockages and repairs, etc.). Aggregate material purchase is budgeted and paid for from the Sewer Fund, Water Fund and General Fund. Staff prepared bid specifications using estimated quantities for the purpose of establishing unit prices. The specifications allow for variations in total unit quantities ordered based on the needs for each item, provided the total contract amount is not exceeded. On November 2, 2021 the City advertised for the procurement of Course and Fine Aggregate Material Delivered for FY 2022 in the Daily Herald. Bids were publicly opened on Tuesday, November 23, 2021. Bids were received from two suppliers, with Viking Brothers, Inc. of Aurora, Illinois, submitting the lowest responsible bid of $48,520.00 (see attached bid tab sheet for additional clarification). S Schroeder Trucking Inc. of Villa Park, Illinois submitted a bid of $57,261 .00. Staff recommends that a contract be awarded to Viking Brothers, Inc. of Aurora, Illinois, for services related to the 2022 Course and Fine Aggregate Material Delivered, for an amount not to exceed $48,520.00. Viking Brothers, Inc. has previously held contracts with West Chicago for course and fine aggregate material delivered. Staff was satisfied with its service, products, and reliability. References were called and favorable responses were received. ACTIONS PROPOSED: Approve Resolution No. 21-R-0105 authorizing the Mayor to execute contract with Viking Brothers, Inc. of Aurora, Illinois, for the procurement of Course and Fine Aggregate Material Delivered for FY 2022, for an amount not to exceed $48,520.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 32 ===== [Extraction: embedded PDF text] RESOLUTION NO. 20-R-0105 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH VIKING BROTHERS, INC., FOR THE PROCUREMENT OF COURSE AND FINE AGGREGATE MATERIAL DELIVERED FOR FY2022 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract for the procurement of Course and Fine Aggregate Material Delivered, between Viking Brothers, Inc. and the City of West Chicago, for an amount not to exceed $48,520.00, for Fiscal Year 2022, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 20th day of December, 2021 AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] City of West Chicago Tabulation of Bids Viking Bros., Inc. S. Schroeder Trucking, Inc. 2022 Coarse and Fine Aggregate Material Delivered 1665 Eastwood Dr. 600 North Villa Avenue Aurora, IL 60506 Villa Park, IL 60181 Bid Opening: November 23, 2021 @ 11 :30 A.M. Opened by: Tim Wilcox Recorded by: Ashley Heidorn ITEM DESCRIPTION Units Qntv Unit Price Total Cost Unit Price Total Cost 1 CA-6 Crushed Stone, #8 Ton 1,400 $14.85 $20,790.00 $19.50 $27,300.00 2 CA-11 Crushed Stone, 3/4 chips Ton 500 $20.00 $10,000.00 $22.76 $11,380.00 3 CA-1 Crushed Limestone 3" Ton 300 $18.45 $5,535.00 $22.17 $6,651.00 4 FA-5 Screenings Ton 100 $9.50 $950.00 $12.81 $1,281.00 5 314" Washed Gravel Ton 500 $18.50 $9,250.00 $17.98 $8,990.00 6 FA-2 Sand Ton 100 $20.45 $2,045.00 $17.59 $1,759.00 TOTAL AS RECORDED: $48,520.00 $57,261.00 TOTAL AS CORRECTED: $48,570.00 $57,361.00