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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: B.A.
Rejection of Bids — 2022 Cleaning, Repairing, & Painting
500,000 Gallon Ground Storage Reservoirs Project COMMITTEE AGENDA DATE: December 2,2021
COUNCIL AGENDA DATE: December 6, 2021
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
The 2022 Cleaning, Repairing, & Painting 500,000 Gallon Ground Storage Reservoirs Project consists of
rehabilitation of the City’s two booster station reservoirs, Booster Station #4, located at 320 E. Forest
Avenue and Booster Station #8, located at 1255 Helena Drive. A booster station is used to increase
available water in the distribution system during peak demand periods. This is accomplished by calling for
pumps at the booster station to operate based on water system pressure. The project includes paint,
coatings, new safety systems for the storage tanks at both sites, and replacement of the steel roof at
Booster Station #4. This work was identified during 2019 water tank inspections conducted by KLM
Engineering, Inc. In 2021, KLM was authorized by City Council to draft engineering bid documents for the
needed rehabilitation work at these sites.
Plans and bid specifications were prepared and finalized by KLM Engineering in the fall of 2021. The
2022 Cleaning, Repairing, & Painting 500,000 Gallon Ground Storage Reservoirs Project was advertised
in the Daily Herald on November 1, 2021 as well as on QuestCDN, an online bidding platform. The bids
were opened on November 15, 2021. The City received two bids. Below are the results of the bid
opening.
Bidder Bid Amount Rank
Classic Protective Coatings Inc. $1,164,452.32 1
Menominee, Wisconsin
JETCO, LTD., Hawthorn Woods, $2,145,350.00 2
Illinois
Engineer's Estimate $1,455,000.00 N/A
The City has $1,510,000 budgeted in the 2022 Water Capital Plan for the construction and associated
construction inspection.
After reviewing the bids, KLM contacted the low bidder. After additional review, Classic Protective
Coatings Inc. discovered they made a mistake on their bid submittal related to the roof replacement at
Booster Station #4 and cannot honor its submitted bid price. The City has the option to cash the bid bond
submitted by Classic Protective Coatings Inc.in the amount of $58,222.62. Given the fact that the other
bid we received is substantially over budget, staff recommends that the City Council reject all bids.
Since the painting portion of both stations is the same, both projects were bid together in an attempt to
reduce overall costs for mobilization and materials. The work needed at Booster Station #4 is more

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CITY OF WEST CHICAGO
critical in nature with the steel roof needing replacement. In an attempt to get this work done within our
FY2022 budget, staff intends to re-bid the project with the work at Booster Station #8 listed as an
alternate. Depending on the bids received, only the work for Booster Station #4 Reservoir may be
awarded. We retain the option to remove the work associated with Booster Station #8 and package it as
a separate project for advertised competitive bidding at a later date.
Booster Station #8 also requires substantial mechanical and electrical upgrades. That project is identified
in the water/sewer fund 5-year capital improvement plans in FY2023. If favorable bids are not received for
Booster # 8 as an alternate bid, staff intends to combine the painting at Booster #8 with the mechanical
and electrical upgrade project in FY2023.
ACTIONS PROPOSED:
Reject all bids received for the 2022 Cleaning, Repairing, & Painting 500,000 Gallon Ground Storage
Reservoirs Project
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on December 2, 2021.