===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~tllf~ ©lf WES'T CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE December 2, 2021 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown, Sandra Dimas, Matt Garling, Alton Hallett, Joe Morano, and Jeanne Short present. Staff present included Director of Public Works Mehul Patel and Administrative Assistant Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of November 4, 2021. Alderman Morano made a motion, seconded by Alderman Brown to approve the Meeting Minutes of November 4, 2021. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, Morano, and Short. Voting Nay: 0. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Garling requested discussion on Consent Items B, C, D, and E. Alderman Beifuss requested discussion on Consent Item H. Alderman Garling made a motion, seconded by Alderman Dimas to approve: A. Resolution No. 21-R-0099 - Contract Award- 2021 Professional Engineering Assistance for WTP Painting Project F. Resolution No. 21-R-0105 - Contract Award- Procurement of Coarse and Fine Aggregate Material Delivered for FY 2022 G. Ordinance No. 21-0-0033 -Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned by the City of West Chicago Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, Morano, and Short. Voting Nay: 0. 5. Items for Discussion. 475 Main Street T (630) 293-2200 Ruben Pineda MAYOR Infrastructure Committee Meeting West Chicago, lllinois F (630) 293-3028 December 2, 2021 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY AOMINISTRATORL. Guttman Page I of3 ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 4.B. Resolution No. 21-R-0101- Intergovernmental Agreement with the Illinois Department of Transportation for Maintenance of Traffic Signals on State Highways within the City of West Chicago. Alderman Garling inquired if the requirement for the City to maintain the pavement markings was a new part of the Agreement. Mr. Patel clarified that, per IDOT, it was always the City's responsibility but was not explicitly written into the Agreement until now. Alderman Garling also asked about the energy costs related to the traffic signals. Mr. Patel explained that it actually works in the City's favor, as the City is not invoiced for energy costs related to the traffic signals per the City's existing franchise agreement with ComEd. Alderman Garling made a motion, seconded by Alderman Hallett to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, Morano, and Short. Voting Nay: 0. 4.C. Resolution No. 21-R-0102- Contract Award-J.L. Adler Roofing and Sheet Metal, Inc. for the Roof Replacement Project (Base Bid+ Alternate 1) at 200 Main Street. 4.D. Resolution No. 21-R-0103 - Contract Award-Berglund Construction Company for the Structural Rehabilitation Project at 200 Main Street. 4.E. Resolution No. 21-R-0104- Contract Award-Berglund Construction Company for the Masonry Rehabilitation Project (Base Bid+ Alternate 1+Alternate3 +Alternate 4 + Alternate 5 + Alternate 6) at 200 Main Street. Some questions were raised about the cost to rehabilitate the 200 Main Street building and if it was worth putting the money into the projects associated with it. Mr. Patel explained that the building, built in approximately 1880, was previously designated as a historic building and could therefore not be tom down. The building's deteriorating conditions were evaluated and necessary repairs and improvements were subsequently determined. Some discussion followed. Alderman Morano inquired what the building would be used for once it is rehabilitated. Mr. Patel explained that the current intention is to move Gallery 200 back to that location. Alderman Garling made a motion, seconded by Alderman Hallett to approve Items 4.C., 4.D., and 4.E. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, Morano, and Short. Voting Nay: 0. 4.H. Rejection of Bids - 2022 Cleaning, Repairing, & Painting 500,000 Gallon Ground Storage Reservoirs Project. Mr. Patel explained that upon contacting the low bidder, Classic Protective Coatings, Inc., they discovered that a mistake was made on their bid submittal and would not be able to honor their submitted bid price. The City has the option to cash the bid bond submitted by Classic Protective Coatings, Inc., but given the fact that the other bid received is substantially over budget, and the amount of contractors that do this work is rather limited, staff recommends City Council reject all bids so the project can be re-bid. Alderman Dimas made a motion, seconded by Alderman Short to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, Morano, and Short. Voting Nay: 0. Infrastructure Committee Meeting December 2, 2021 Page 2 of3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] 6. Unfinished Business. None. 7. New Business. None. 8. Reports from Staff. Mr. Patel noted that snow is likely around the comer and staff are preparing for the winter snow season ahead. 9. Adjournment. At 7:24 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Brown. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting December 2, 2021 Page 3 of3