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CITY OF WEST CHICAGO

                                                                                                                                                                                                                                                                                                                                   ..
                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:                                               AGENDA ITEM NUMBER: 4. }4,
Resolution No. 22-R-0001 - Contract Award - 2022 Parkway
Tree Planting Program                                 COMMITTEE AGENDA DATE: January 6, 2022
                                                   COUNCIL AGENDA DATE: January 17, 2022


STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works  SIGNATURE                                                                                                                                                                                                .,                                      MJ! ~                                                --
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman       SIGNATURE

ITEM SUMMARY:

This project consists of providing and planting 133 parkway trees in various locations within the corporate limits of
the City of West Chicago.

On November 23 2021, the City advertised the 2022 Parkway Tree Planting Program in the Daily Herald. There
were a total of four plan holders and sealed bids were opened on Tuesday, December 14, 2021.  Bids were
received from two contractors with Acres Group, of Plainfield, Illinois, submitting the lowest responsible bid of
$38,845.00.

           Bidder name                      Bid Amount                      Rank
 Acres Groups, Plainfield, IL                    $38,845.00                           1
 Langton Group, Woodstock, IL                 $49,235.84                          2
 Estimate                                     $40,432.00                         N/A

Acres Group completed the City's parkway tree planting program in 2018 and 2020, and its performance was
satisfactory each year.  Staff contacted performance references (City of Wheaton and the Village of Skokie) and
all provided positive feedback and indicated they would use Acres Group again.  All indicated good quality trees
and excellent work from Acres Group.

Staff recommends that a contract be awarded to Acres Group, of Plainfield, Illinois, for services related to the 2022
Parkway Tree Planting Program, for an amount not to exceed $38,845.00. Services related to the above
referenced program will be funded from the Capital Projects Fund (08-34-53-4854) in which $40,500 has been
budgeted for FY2022.

ACTIONS PROPOSED:

Approve Resolution No. 22-R-0001 authorizing the Mayor to execute a contract with Acres Group of Plainfield,
Illinois, as lowest responsible bidder, to provide services related to the 2022 Parkway Tree Planting Program for an
amount not to exceed $38,845.00.

 COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 22-R-0001

    A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A
        CONTRACT AGREEMENT WITH ACRES GROUP
             FOR SERVICES RELATED TO THE
              2022 PARKWAY TREE PLANTING PROGRAM


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a Contract

Agreement for Services related to the 2022 Parkway Tree Planting Program between

the City of West Chicago and Acres Group for an amount not to exceed $38,845.00 in

substantially the form attached hereto and incorporated herein as Exhibit "A".


     APPROVED this l 71h day of January, 2022.

AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Ruben Pineda

ATTEST:


City Clerk Nancy M. Smith