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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: G.E.
Resolution No. 21-R-0101 — Intergovernmental Agreement
with the Illinois Department of Transportation for FILE NUMBER:
Maintenance of Traffic Signals on State Highways within COMMITTEE AGENDA DATE: December 2, 2021
the City of West Chicago COUNCIL AGENDA DATE: December 20, 2021
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE WA +
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
There are eighteen signalized intersections and locations with traffic control devices along State
highways located with West Chicago. These devices are maintained by the Illinois Department of
Transportation (IDOT), but the City is responsible for payment of a percentage of maintenance via an
Intergovernmental Agreement (IGA) with IDOT. The City recently received notice from the IDOT that our
existing IGA for maintenance of traffic signals on State highways has expired and a new IGA needs to be
executed by both parties. The existing IGA was effective from July 1, 2011 thru June 30, 2021.
The attached Intergovernmental Master Agreement for State maintained traffic signals on State highways
within the City of West Chicago has been drafted by IDOT in substantially the same form as our previous
IGA except for in the new IGA, the City is now responsible to invoice IDOT for the energy costs related to
the traffic signal; however, per the City’s existing franchise agreement with ComEd (Ordinance 92-O-
2587), the City is not invoiced for energy costs related to the traffic signals. The new IGA requires the
City to maintain the pavement markings at all signalized intersections on State highways, which is
consistent with IDOT’s practice in neighboring municipalities. Exhibit A of the IGA identifies the
percentages of maintenance and energy charges each agency is responsible for per location. The new
IGA will be effective from July 1, 2021 thru June 30, 2031.
An IGA with the West Chicago Fire Protection District (WCFPD) will be forthcoming in the near future
that requires the WCFPD to pay for the initial installation cost of the emergency vehicle preemption
(EVP) devices at traffic signals while City will be responsible for the Ongoing maintenance of the EVPs.
ACTIONS PROPOSED:
Approve Resolution No. 21-R-0101 authorizing the Mayor to execute an Intergovernmental Agreement
with the Illinois Department of Transportation for maintenance of traffic control devices located on State
highways within City of West Chicago, for the term of July 1, 2021 thru June 30, 2031.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.