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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: CSucie..
Resolution No. 20-R-0105 — Contract Award — Procurement of
J val Bislivered fon Bao> COMMITTEE AGENDA DATE: December 2, 2021
Gourepignd rine pediedetpiNatenalelive 2 COUNCIL AGENDA DATE: December 20, 2021
STAFF REVIEW: Timothy R. Wilcox, Assistant Director of Public Works SIGNATURE Snot 2 W Dew x
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
Aggregate Material, such as gravel, rock and sand, are used in numerous maintenance and repair activities
performed by staff in the Public Works Department, including shoulder work on unimproved roads and alleys, sand
bags, and underground utility repairs in or near streets and sidewalks. Aggregate material is ordered and
delivered on an as needed basis and total quantities vary each year, mostly dependent on the number of utility
repairs (i.e., watermain breaks, sanitary sewer blockages and repairs, etc.). Aggregate material purchase is
budgeted and paid for from the Sewer Fund, Water Fund and General Fund. Staff prepared bid specifications
using estimated quantities for the purpose of establishing unit prices. The specifications allow for variations in total
unit quantities ordered based on the needs for each item, provided the total contract amount is not exceeded.
On November 2, 2021 the City advertised for the procurement of Course and Fine Aggregate Material Delivered
for FY 2022 in the Daily Herald. Bids were publicly opened on Tuesday, November 23, 2021. Bids were received
from two suppliers, with Viking Brothers, Inc. of Aurora, Illinois, submitting the lowest responsible bid of $48,520.00
(see attached bid tab sheet for additional clarification). S Schroeder Trucking Inc. of Villa Park, Illinois submitted a
bid of $57,261.00.
Staff recommends that a contract be awarded to Viking Brothers, Inc. of Aurora, Illinois, for services related to the
2022 Course and Fine Aggregate Material Delivered, for an amount not to exceed $48,520.00. Viking Brothers,
Inc. has previously held contracts with West Chicago for course and fine aggregate material delivered. Staff was
satisfied with its service, products, and reliability. References were called and favorable responses were received.
ACTIONS PROPOSED:
Approve Resolution No. 21-R-0105 authorizing the Mayor to execute contract with Viking Brothers, Inc. of Aurora,
Illinois, for the procurement of Course and Fine Aggregate Material Delivered for FY 2022, for an amount not to
exceed $48,520.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.