===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~).11f~ ©If W!:S'T CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE January 6, 2022 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss and Joe Morano present in-person at City Hall, and Aldermen Heather Brown, Alton Hallett, and Jeanne Short present via Zoom teleconference. Alderman Sandra Dimas and Matt Garling were absent. Staff present in-person included Director of Public Works Mehul Patel. Administrative Assistant Ashley Heidorn was present via Zoom teleconference. Mayor Pineda has determined that in- person meetings are not practical and prudent at this time. 2. Approval of Minutes A. Infrastructure Committee Minutes of December 2, 2021. Alderman Brown made a motion, seconded by Alderman Morano to approve the Meeting Minutes of December 2, 2021. Voting Yea: Aldermen Beifuss, Brown, Hallett, Morano, and Short. Voting Nay: 0. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Beifuss requested discussion on Consent Item C. Alderman Morano made a motion, seconded by Alderman Brown to approve: A. Resolution No. 22-R-0001 - Contract Award- 2022 Parkway Tree Planting Program B. Resolution No. 22-R-0002 - Steve Piper and Sons - Contract Award for the 2022 Forestry Maintenance Program D. Resolution No. 22-R-0005 - Contract Award- ERA Valdivia Contractors Inc., for Services Related to Cleaning, Repairing, & Painting Two 500,000 Gallon Ground Storage Reservoirs Project Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Hallett, Morano, and Short. Voting Nay: 0. 475 Main Street T (630) 293-2200 Ruben Pineda West Chicago, lllinois F (630) 293-3028 MAYOR Infrastructure Committee Meeting 601 85 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY ADMINISTRATORL. GuttmanJanuary 6, 2022 Pagel of3 ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 5. Items for Discussion. 4.C. Resolution No. 22-R-0004 - Contract Award -Christopher B. Burke Engineering LTD, for Professional Engineering Services Related to Updating the City of West Chicago Hydraulic Water System Model. Mr. Patel explained that this contract is meant to update the current hydraulic water model of the City's water system. The last update was done in 2011 , and since then the City has seen substantial growth. The water model is used to analyze the water system to see what the current demands are and what future demands will be. The hydraulic water model is essentially a planning tool used to determine what improvements may be necessary for the water system moving forward. Christopher B. Burke Engineering, Ltd. submitted the lowest proposal, which was substantially lower than the other two proposals received. They took into account that they would be able to update the 2011 model, whereas the other two firms quoted prices that would create a new model from scratch and would therefore be more costly. Alderman Brown made a motion, seconded by Alderman Hallett to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Hallett, Morano, and Short. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. Alderman Brown voiced some concerns about the recent snow event and thought the plows were not out early enough in Ward 2, as she almost got into a car accident. She was dissatisfied with how the streets were not cleared entirely and thought special attention should be placed on the Wilson Street bridge. Mr. Patel noted that staff were ready to go at noon for the snow event that day and was unsure when Alderman Brown's incident took place relative to that. Alderman Morano also voiced a concern about the breaks in fencing along Powis Road between North Avenue and Smith Road, where blowing snow becomes an issue as a result. Mr. Patel noted that there were excessive wind conditions that day which created additional issues, but staff does their best to make multiple passes with the plows to keep things as clear as possible. Alderman Hallett complimented the snow plowing staff for doing a good job during difficult weather conditions. Mr. Patel said he appreciated the Aldermen's feedback and would speak with staff about the concerns raised. Mr. Patel discussed a proposed intergovernmental agreement (IGA) with the West Chicago Fire District regarding emergency vehicle preemption signals within the corporate limits. The current IGA is about 15 years old and only mentions five specific traffic signals, whereas the new IGA references 20. This new IGA was prompted by a proposed IDOT project to install a new traffic signal at Route 59 and Garys Mill Road. Initially the Fire District will pay for the purchase and installation of the new vehicle preemption equipment, and the City agrees to monitor and maintain them thereafter. In the future if any of the equipment needs to be replaced, then the cost would be split between the City and the Fire District. Mr. Patel asked the Committee if they would allow the IGA to go directly to City Council for approval on January Infrastructure Committee Meeting January 6, 2022 Page 2 of3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] 17, 2022, so the Fire District can take it to their board on January 27, 2022. There was a consensus by the Committee to move forward with the IGA and send it to City Council for approval. 8. Reports from Staff. None. 9. Adjournment. At 7:23 P.M., Alderman Brown made a motion to adjourn, seconded by Alderman Hallett. Roll call found the vote unanimous for approval. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting January 6, 2022 Page 3 of3