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CITY OF WEST CHICAGO

II                        INFRASTRUCTURE COMMITIEE
                         AGENDA ITEM SUMMARY
 ITEM TITLE:
                                               AGENDA ITEM NUMBER:                                                                                                               _lf_._,_F_ ...__
 Resolution No. 22-R-0018 - Contract Award - Classic
 Landscape, Ltd. for the 2022 Right-of-Way (ROW)                                                  COMMITTEE AGENDA DATE: March 3, 2022
 Maintenance Program (Base Bid+ Alternate)                                                   COUNCIL AGENDA DATE: March 21, 2022
 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works  SIGNATURE M"-    ~-  _y..

 APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
                                                   SIGNATURE _________ _

 ITEM SUMMARY:

 Annually, since 2005, the City has contracted landscape maintenance services  for multiple City-owned and
 maintained rights-of-way and properties at various locations for a period of approximately 30 consecutive weeks.
 Services include, but are not limited  to, mowing, trimming, edging, weed removal, shredded hardwood mulch
 installation, chemical broadleaf control, fall leaf removal, and lawn fertilization.

 The 2022 program consists of 100 City owned properties and/or right-of-ways. This years' bid also included an
 alternate bid for 31 additional locations currently maintained by Public Works staff. This operation over a 30-week
 timeframe ties up two members of the Public Works Street Division crew for approximately 1,000 hours. This
 operation takes away from other critical infrastructure maintenance tasks such as storm sewer and catch basin
 cleaning, which are more essential than mowing.

 On January 27, 2022, the City advertised for 2022 ROW Maintenance Program with a bid opening date of
 February 17, 2022.  In the past, the City typically received one to three bids; however, this time no bids were
 received by bid opening.  Staff re-advertised for this Program with a new bid opening date of February 25, 2022.
 Staff also made contact with numerous landscaping maintenance contractors in the area informing them of the bid
 opportunity. The results of the as read bids are listed below.

        Contractor              Base Bid                Alternate Bid                Total Bid
  Classic Landscape, Ltd           $135,760.00               $14, 100.00               $149,860.00
  Addlawn Landscapino, Inc        $230,408.75               $17,768.93                $248, 177.68

 Services for the 2022 ROW Maintenance Program will be funded from the Capital Projects Fund, Water Fund,
 Sewer Fund, General Fund, and Commuter Parking Fund. Across, all aforementioned Fund accounts, total funds
 budgeted for this program are $126,000.00. However, due to the elimination of the Downtown Tax Increment
 District Fund, there is a shortfall in the overall funding for the 2022 ROW Maintenance Program of $16,000.00.
 Additionally, there were no funds budgeted in FY 2022 for the alternate areas. The total shortfall is $23,860.00.
 These shortfalls can be resolved by using the savings from other funds ($17,500 can be used from 08-34-53-4886
 since the EAB  insecticidal program  will be $22,500 with a $40,000  budget).  Staff  will seek other savings
 throughout the year to make up the reminder of the shortfall.

 Staff recommends that a contract (Base bid+ Alternate) be awarded to Classic Landscape, Ltd of West Chicago,
 Illinois, for the 2022 Right-of-Way Maintenance Program, for an amount not to exceed $149,860.00.  Classic
 Landscape satisfactorily performed right-of-way maintenance services for the City of West Chicago from 2008
 through 2011 and 2019 through 2021. All references contacted indicated satisfaction with the landscape
 maintenance and mowing services Classic Landscape provided.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:

Approve Resolution No. 22-R-0018 authorizing the Mayor to execute a contract (Base bid+ Alternate) with Classic
Landscape, Ltd., for landscape maintenance services related to the 2022 Right-of-Way Maintenance Program, for
an amount not to exceed $149,860.00.

COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 22-R-0018

    A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A
 CONTRACT (BASE + ALTERNATE) WITH CLASSIC LANDSCAPE, LTD.
   FOR LANDSCAPE MAINTENANCE SERVICES RELATED TO THE
2022 RIGHT-OF-WAY MAINTENANCE PROGRAM FOR AN AMOUNT NOT
                TO EXCEED $149,860.00


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a Contract

(Base + Alternate) with Classic Landscape, Ltd., for landscape maintenance services

related to the 2022 Right-of-Way Maintenance Program, for an amount not to exceed

$149,860.00, in substantially the form attached hereto and incorporated herein as

Exhibit “A”.


     APPROVED this 21st day of March, 2022.

AYES:      ________

NAYES:     ________

ABSTAIN:   ________

ABSENT:    ________


                                    ______________________________
                                  Mayor Ruben Pineda

ATTEST:


_______________________________
Deputy City Clerk Valeria Perez