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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: ___©- G.
Resolution No. 22-R-0013 — Layne Company — Approval of
Contract for Professional Services Related to the
Rehabilitation of the Pump and Motor Assembly COMMITTEE AGENDA DATE: March 3, 2022
Associated with the City’s Well Station No. 5 for an COUNCIL A . h21. 2022
Amount Not to Exceed $317,960.00 aia SEA ATE: March 21,
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE. MU al ——
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
City’s Well No. 5, located at 525 Industrial Drive, is one of the five City-owned deep wells. It is the City’s
oldest well in operation. The well assembly consists of a Gould’s Pump and Sunstar Motor with a
mechanical seal, set at a depth of approximately 750 feet. The well is rated to pump 900 gallons per
minute (gpm). The Well was constructed in 1967 and was last serviced in 2008. The 2008 project
included replacement of the motor assembly, which had failed. Starting in 2018, Well No. 5 began to
exhibit a decline in capacity (gpm). The well capacity is currently 650 gpm. Reduced capacity is indicative
of an overall problem with the well assembly. If left unchecked, the well assembly may experience
complete failure or, in the worst case, the column pipe may separate and drop the assembly to the
bottom of the casing. A casing is the pipe structure placed in the hole drilled in the earth to maintain
the well opening.
Due to the observed performance issues, an inspection and service is required. Well No. 6, also located
at 525 Industrial Drive is slated for rehabilitation in 2022. Well No. 6 is being presented as a separate
project as both wells are separate, self-contained pieces of equipment. Layne is the sole source for the
repairs to Well No. 6 due to its use of a mercury seal system.
Due to its history servicing Well No. 5 and original equipment installation, staff solicited a proposal from
the Layne Company to pull, inspect, and rehabilitate both well assemblies. Staff has also been satisfied
with Layne’s work to date. Layne’s proposal includes a complete rebuild and rehabilitation of the existing
well equipment, including a television survey of the well casing. This proposal also contains estimated
provisions for new column pipe, cable, cleaning and re-coating of the existing column pipe, and an
overall inspection of all well components. In staff's negotiations with Layne, a cost savings has been
provided if both wells are serviced at the same time. Awarding both contracts to Layne will provide
mobilization and service savings to the City.
The estimated total cost for to rehabilitate Well No. 5 is $195,960.00. One additional item addressed in
this proposal is replacement of the well motor, if needed. We have had previous issues with the motor at
this well site, and it will need to be inspected before reinstallation. This type of motor typically does not
have a long life span. If the inspection determines the unit cannot be reused, a new motor has been
quoted at $122,000.00, for a total project cost of $317,960.00. Following service, the well assembly will
be re-installed, tested, and returned to service.

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CITY OF WEST CHICAGO
City staff recommends the rehabilitation of the well assembly before the start of our 2022 peak summer
water system demand. Staff requests that the City Council authorize the Mayor to execute a professional
services contract with Layne Company, for an amount not to exceed $317,960.00, for services necessary
to remove, inspect, repair, re-install, test, and place the well assembly at Well Station No. 5. There is
$500,000.00 budgeted in the Water Fund (06-34-47-4420) for needed pump station repairs, which is
adequate to rehabilitate Well No.5, including the replacement of the motor, if needed. Well No. 6 will also
be billed to the same Account. The cost of Well no. 6 is not to exceed $162,015.00.
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0013 authorizing the Mayor to execute a contract with Layne Company for
professional services related to the rehabilitation of the pump and motor assembly at the City’s Well No.
5 for an amount not to exceed $317,960.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.